06.25.07
Please click on the policy title in the left column to view that policy.
Index

Section A - School District Organization

  Admission Policy for Homeless, Migratory, and Limited English

AGB 

  Emergency Closing AM 
  Equal Educational Opportunities AGA 
  How Board Constituted AB 
  Legal Age for Enrollment AJ 
  Legal Designation AA 
  Legal Guardianship AG 
  Parent Involvement AN 
  Residence Requirements AF 
  Responsibility and Authority AD 
  School Calendar AL 
  School Census AI 
  School Year AK 
  School Zoning Plan AH 
  Selection and Legal Status of Superintendent AE 
  Terms of Members AC 

 Section B - School Board Organization

 
  Advisory Committees BH
  Agenda Preparation and Dissemination BK 
  Annual Reports BN
  Board Committees   BG 
  Board Members Code of Ethics BO 
  Duties BB 
  Duties of the President BD 
  Duties of the Superintendent as Secretary to the Board BE 
  Evaluation of the Superintendent BP 
  Handling of Complaints by Board Members BF 
  Meetings of the Board BA 
  Minutes of Board Meetings BJ 
  Officers BC 
  Policy Development BM 
  Public Hearings BLA 
  Public Participation at Board Meetings BL 
  School Baord Meeting Notification BLB 
  Transaction of Business BI 

 Section C - General School Administration

 
  Duties of the Superintendent  CA
  Appraisal of Teaching CAV 
  Assignment of Personnel CAE 
  Attend Professional Meetings CAW 
  Attends all Board Meetings CAB 
  Business Agent for Board CAL 
  Channels of Communication CAK 
  Communication of School to Community CAU 
  Curriculum Improvement CAJ 
  Distribution of Funds CANA 
  Emergency Authority CAT 
  Evaluations CAF 
  Executive Officer of Board CAA 
  In-service Growth of Teachers CAH 
  May Require Reports CAG 
  Operation and Maintenance of Schools CAM 
  Preparation of Budget CAN 
  Proposed Policies CAP 
  Purchasing Agent CAO 
  Recommends Appointment of All Employees CAC 
  Recommends Salary Schedule CAI 
  Rules and Regulations CAQ 
  School Building Consultant CAR 
  Substitute Teachers CAS 
  Suspension of Employees CAD 
  Duties of the Principal
 CB
  Administrative Function CBB 
  Athletics CBN 
  Attending Conferences CBO 
  Damage to School Property CBL 
  Early Dismissal of Entire Building CBG 
  Early Dismissal of Individual Pupils CBF 
 Line of Authority CBA 
  Neatness of Grounds and Buildings CBD 
  Opening of Building for Pupils CBH 
  Other Duties CBC 
  Promotion of Health and Safety CBI 
  Removal of School Property CBJ 
  Report of Teachers' Work CBM 
  Supervision of Records CBK 
  Time of Arrival at Building CBE 
  General Administration
 
  Administering Medications CDA 
  Automated External Defibrillator (AED) CDC 
  Communicable Disease Known to be spread by Casual Contact CE 
  Invasive Procedures CDB 
  Medicine CD 
  Substitute Teachers CC 
   
 Consent Form Appendix A 
 Exposure Incident Report and Evaluation Appendix B 
 Infection Guidelines for Schools Appendix C 
 Cleansing Instructions Appendix D 
 Organization Chart Appendix E 

  Section D - Fiscal Management

 
  Accounting and Reporting DD 
  Annual Operation Budget DB 
  Bids and Quotations DE 
  Bonded Employees DC 
  Charged Meals Policy DJ 
  Drives for Money for Charity and Other Fund-Raising Activities DA 
  Expenditure for Public Funds for Special Recognition   DG 
  Guidelines for Teachers in Purchasing of Materials DF 
  Sales Price for Adult Meals   DI 
  Worthless Checks   DH 

 Section F - Facilities  

 
  Agreement Concerning the Use of Public School Facilities FAD 
  Rental of Facilities Policy   FAA 
  Rental of Facilities Procedures   FAB 
  Purchase and Disposal of Property FB 
  Rental Fees   FAC 
  Rental of Facilities   FA 
 

  Code:   AA

  Adopted: November 17, 2003




Legal Designation


This school district is designated as District No. 40, Covington County, State of Alabama.  Legal status for the system is derived from the State Legislature which, in turn, is subject to the Constitution of both the State of Alabama and the United States. 


The school district is under the exclusive control and management of the Andalusia City Board of Education, a body duly authorized by the State Legislature.  Consequently, the Board is responsible for the general administration and supervision of the City Schools and shall operate the school system in accordance with all applicable constitutional and statutory provisions and requirements of the State of Alabama and the United States.


Ref: Alabama Const. Amend. III: Alabama Code  16-11-2
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  Code:   AB

  Adopted:   November 17, 2003




How Board Constituted



The general administration and supervision of the public schools and educational interests of each city shall be vested in a City Board of Education, to be composed of five members who shall be residents of such city, and who shall not be members of the city council or commission.  The members of the Andalusia City Board of Education, who shall serve without compensation, shall be elected from districts as specified by Alabama Legislative Act number 2001-342, but no person shall be appointed or elected to the Board under the provisions of this section who is in any way subject to the authority of the Board (Title 52, Paragraph 151, School Code).


Ref:  Alabama Legislative Act 2001-342
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  Code:   AC

  Adopted: October 29, 2003



Terms of Members



The term of office of members of the City Board of Education shall be four years, beginning with the first regularly scheduled meeting in October, following the election of said member.  In the event of a vacancy in the membership of the City Board of Education by resignation or otherwise, the fact shall be reported to the city council by the said Board, and the said council shall elect a person to fill such vacancy for the unexpired term.  (Title 52, Paragraph 152, School Code)



Ref: Alabama Code 16-11-3   House Bill 610 Act 2001-342
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  Code:   AD

  Adopted: November 17, 2003




Responsibility and Authority


While the Board of Education of Andalusia is charged by the state with the responsibility of providing educational opportunities for the children of its schools and of directing those public school activities which the state entrusts to its care and supervision, a carefully planned pattern of authority is observed by the Board.  The Board acts through the power of legislation, by the determination of policies and the evaluation of results to oversee the operation of the system.  The direct administration of the school system is delegated to the Superintendent of Schools whom the Board appoints to act as executive officer of the Board.  The Superintendent is held individually and directly responsible to the Board for the execution of all its policies and its legislation and for such other duties assigned to him by the Board.  Individual members have status as Board members only when acting formally as members of the Board while it is in regular or executive session, or when specifically entrusted by the Board to carry out definite assignments.


Ref: Alabama Const. Amend. III; Alabama Const. Art. XIV, 256; Alabama Code 16-11-9, 16-11-12, 16-11-18.
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Code: AE

Adopted:   November 17, 2003 




Selection and Legal Status of Superintendent



The Board of Education at such times as it deems expedient shall select a Superintendent of Schools who shall not be a member of said Board, for a term of one to five years, as the Board may choose, and whose term shall begin on the first day of July.  The Superintendent shall have charge and control of the public schools of the city, subject to the orders, rules and regulations, and bylaws of the Board, and shall receive for his services such compensation as the Board may determine.


As Secretary of the Board of Education, the Superintendent of Education conducts all correspondence of the Board, keeps and preserves all the Board's records, receives all reports required by the Board, and sees that such reports are in proper form, complete and accurate.  The Superintendent attends all Board of Education meetings and has the right to advise on any motion under consideration, but does not have a vote.  He keeps, or causes to be kept, an accurate copy of all minutes in an official minutes book reflecting all business of the Board conducted at regular or special meetings.  As Secretary of the Board, the Superintendent sees that copies of all minutes are provided to all Board members and that the official Board minutes are made available for public examination in accordance with State Law.


The Superintendent of Education shall give bond in an amount fixed by the State Superintendent of Education with a surety company duly authorized to do business in Alabama conditioned upon the faithful performance of the duties of his office and upon the accounting and paying over to the proper authority of all monies coming into his hands.  Said bond must be approved by the State Superintendent of Education and a certified copy placed on file in the office of the State Department of Education.




Ref: Alabama Code 16-12-1, 16-12-3, 16-11-7, 11-2-1, 11-2-3, 36-5-1.
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  Code:   AF

  Adopted: November 17, 2003




Residence Requirements



The Andalusia public schools are maintained for all children who are eligible to attend school in Alabama.  However, in cases of overcrowding in any school, grade, or class; preference will be given to children living with their parents or legal guardians within the city limits of Andalusia.  Note:  Students under suspension or expulsion from another school system will not be enrolled in the Andalusia City Schools.
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  Code:   AG

  Adopted: October 29, 2003

  Revised: October 18, 2004




Legal Guardianship



Each student enrolled in the Andalusia City School system must have a legal guardian(s) who also resides in the same attendance area as the student.  The guardian(s) shall have legal custody of the student, and be accountable under Alabama law for the attendance and conduct of the student.


The legal guardian(s) may be:


  A) Natural parent(s)

  B) Adoptive parent(s)

  C) DHR appointed custodian(s)

  D) Court appointed foster parent(s)

  E) Court appointed legal guardian(s)

  F) Surrogate parent(s) (as mandated under IDEA)


Note:  An exception to the above is a married student living with spouse.


If proof of custody should be requested by the school, it shall be the responsibility of those enrolled or wishing to enroll to furnish such proof.  Failure to provide such proof shall result in the withdrawal of the student from the school or the denial of enrollment into the school.





Exception - Please see Policy AGB
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  Code: AGA

  Adopted: September 20, 2004




Equal Educational Opportunities


It shall be the policy of the Andalusia City Board of Education that all students within the Andalusia City attendance zone, without regard to status (e.g. homeless, English Language Learners, migrant, neglected/delinquent, etc.) will be provided a free and appropriate public education, including equal and appropriate educational opportunities and support services, to enable them to achieve state and local content and achievement standards.  Pursuant to such policy, no student shall be improperly excluded from participation in, denied the benefits of, or subjected to discrimination in any program or activity on the basis of gender, race, religion, belief, national origin, ethnic group, disability, or other status.





Legal Reference:


1.  U.S. Constitution Amendment XIV.


2.  42. U.S.C. 2000(d).


3.  19.U.S.C. 1703.


4.  29.U.S.C. 1706.


5.  29.U.S.C. 1681.


6.  29.U.S.C. 794.
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  Code: AGB

  Adopted: September 20, 2004






Admission Policy for Homeless, Migratory, and

Limited English Proficient Students Only


Pursuant to the requirements of the Elementary and Secondary Education Act as amended by the No Child Left Behind Act of 2001 and the McKinney-Vento Homeless Education Act of 2001, all homeless, migratory, and limited English proficient children must have equal access to the same free appropriate public education, including public preschool education, provided to other children and youth.  This shall be the policy of the Andalusia City School System.  Such children will be provided the opportunity to meet the same challenging state content and state student performance standards to which all students are held without being stigmatized or isolated.


The enrollment of homeless, migrant, and limited English proficient children and youth shall not be denied or delayed due to any of the following barriers:


§ Lack of birth certificate

§ Lack of school records or transcripts

§ Lack of immunization or health records

§ Lack of proof of residency

§ Lack of transportation

§ Guardianship or custody requirements
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  Code:   AH

  Adopted:   November 17, 2003




School Zoning Plan



The school zone for all schools in the Andalusia City System shall be the area inside the city limits of Andalusia.  Further zoning regulations are not necessary in that only one school serves students at each of the elementary, middle, and high school levels.
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  Code:   AI

  Adopted: November 17, 2003 


School Census



As directed by the State Superintendent of Education, the Board shall cause to be taken under the direction of the Superintendent of Education a quadrennial census of the school children between the ages of six (6) and nineteen (19) years of age in the City.  Said census shall be taken during the month of July in accordance with directives of the State Superintendent of Education.  The Superintendent shall be authorized to employ enumerators sufficient to complete the census-taking responsibility.  Compensation of enumerators shall, upon recommendation of the Superintendent, be fixed by the board and paid out of the board funds.


Reports of the census-takers shall be made, under oath, to the Superintendent on or before the fifth day of August next succeeding the time at which the census has been taken.  The Superintendent shall transmit such census data to the County Superintendent on or before August fifteenth of the years during which census data has been provided.





Ref:  Alabama Code 16-11-10; 16-12-13
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  Code: AJ

  Adopted:   November 17, 2003



Legal Age for Enrollment



No pupil may be enrolled in kindergarten whose fifth birthday does not occur on or before the second day of September of the school year during which the child registers to enter school.


No pupil may be enrolled in the first grade whose sixth birthday does not occur on or before the second day of September of the school year during which the child registers to enter school.


A student who enrolls legally and legitimately in a state whose entrance law differs from that of Alabama will be accepted in the Andalusia City Schools upon a legal transfer in the grade in which he would legally be placed in his home state.
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  Code:   AK

  Adopted:   November 17, 2003



School Year



The Board of Education establishes that the scholastic year within the school district shall begin on July first of each year and end on June thirtieth of the following year.  Each scholastic month shall consist of twenty days.  Each scholastic week shall consist of five school days.


Each school year within the school district shall meet all minimum standards set forth in state law and those established by the State Board of Education.  Each school year shall consist of 182 days, of which the Board of Education shall be authorized to designate certain days for the professional development of employed personnel.  A total of 176 instructional days, with each day having at least six hours of instruction, exclusive of recess or lunch periods, shall be included in each year's adopted school calendar for the ensuing scholastic year. 


The Superintendent of Education shall assure that the above school year requirements are implemented within the school district through the official school calendar.





Ref: Code of Alabama 16-11-1; State Board of Education Regulations, Bulletin 13, 1975; Marshall County Board of Education v. State ex.

  rel. Williams. 252 Ala. 547, 42 So. 2d 24 (1979); Code of Alabama  16-1-1.
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 Code:   AL

  Adopted: November 17, 2003




School Calendar


The Board shall approve a school calendar as prepared by the Superintendent to be released to the various schools in the District prescribing or announcing the opening and closing dates of all  schools, legal holidays, reporting periods, dates on which official reports are due, etc.  The school calendar should be announced from the Superintendent's office prior to the closing date of the preceding school year.  Input shall be solicited from the Superintendent's Advisory Committee.




Ref: Alabama Code 16-11-9, 16-1-30
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  Code: AM

  Adopted: November 17, 2003




Emergency Closing


The Board shall authorize the Superintendent or his/her designee to announce the closing of schools if prevailing or potential hazards threaten the safety and well-being of pupils and employees.  The decision to close schools shall be made by the Superintendent or his/her designee after conferring, when possible, with the Board and other community agencies responsible for the safety and well being of the community.  Public announcements and releases to news media shall be made by the Superintendent or his/her designee.




Ref: Alabama Code 16-11-9
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  Code: AN

  Adopted: September 20, 2004






Parent Involvement Policy


In recognition that the parent is the child's first and most important teacher, and that the parent's continued involvement is essential for the success of the child, the Andalusia City Board of Education is committed to building a strong parent-school partnership in all Title I Schoolwide Programs (Andalusia Elementary and Andalusia Middle).


To support the parent-school partnership, the Andalusia City Board of Education has stressed that all parent involvement programs, activities, and procedures be planned, implemented, and evaluated through meaningful consultation with parents and adhere to guidelines included in federal and state legislation.


The Andalusia City Board of Education's Parental Involvement Policy has been revised to meet the No Child Left Behind Act of 2001 regulations.  The Superintendent through the Federal Programs Coordinator, shall ensure that the Title I budget developed annually by the Federal Programs LEA Advisory Committee includes the following:


•·   Set-asides

•·   Funds and personnel to support both the LEA plan and each participating school's schoolwide plan


Each school's plan shall contain a component describing strategies to increase active participation of parents in their child's education.  The principal of each Title I school shall ensure the plan will also include a provision whereby annually the school, jointly with parents, will develop and revise, as needed, a school-parent-student compact that outlines how parents, the school staff and students will share the responsibility for improved student achievement.


Parents may submit in writing concerns related to the school Parent Involvement Policy or Plan to the principal.  If these concerns are not addressed to the satisfaction of the parent, the parent may submit in writing these concerns to the Federal Program Coordinator.  Also, parents may submit concerns related to the Local Education Association Consolidated Application to the Federal Program Coordinator to be forwarded to the Federal Program Coordinator at the State Department of Education.
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  Code: BA

  Adopted:   November 17, 2003


Meetings of the Board


The Board shall hold its organizational meeting at its first regular meeting in October following the election of said Board or any member thereof.  At this meeting, the Board shall  elect officers for two year terms.  Meetings of the School Board shall be open to the public, and the order of business of any regular meeting may include an opportunity for the public to address the Board provided, however, the Board does not obligate itself to act on any request or proposal unless such request or proposal has been submitted in writing. 


The Board of Education can transact business which is legally binding on the district only when it is in a regular or called session with a quorum present and its proceeding recorded in the minutes of the meeting.


Regular Meetings


The schedule for regular meetings of the Board shall be approved at the Board's annual meeting.  The schedule for the regular meeting date may be changed to an alternate date, subject to approval of a majority of the Board.


The regular meeting dates may also be changed to alternate dates for such good and sufficient reasons as illness, lack of quorum, or other similarly valid and legally defensible reasons.


The Board shall have the right to hold executive sessions when the character and good name of an individual are to be discussed.


All meetings, unless otherwise stated, shall be held at the office of the Superintendent of Schools on the third Monday of each month.


Special Meetings


The Board shall hold special meetings at such place and time as the duties and business of the Board may require.  Such meetings shall be called by the Board President or the Superintendent.  Formal written notice concerning time, date, and place of such special meetings shall not be required since the reason for convening such sessions mandates immediate action.  When possible, however, the Superintendent, as Secretary, shall provide such written notice.  A written request for a special meeting by two Board members shall make it mandatory for the President to call a special meeting of the Board.


Ref: Alabama Code 16-11-5; House Bill 610 Act 2001-342
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  Code:   BB

  Adopted: November 17, 2003




Duties



The duties and obligations of an individual Board member shall include the following:


  A.   To attend all meetings;


  B.   To become familiar with the Federal and State School Laws, the State Department of Education rules and regulations, Board policies, rules and regulations;


  C.   To assist in establishing the highest goals and objectives for the School District which can realistically be achieved with the available resources;


  D.   To vote and act in the Board meetings for the good of the total School District;


  E.   To accept the will of the majority vote and give support to the resultant policy;


  F.   To represent the Board in such a way as to promote public interest in and support for Board-related activities;


  G.   To refer complaints to the proper school authorities and to abstain from individual counsel and actions;


  H. To recognize that frank discussions based on objective rationale are vital to the ultimate success of the School District;


  I. To comply with all statutory requirements, State and local Board policies, and regulations of duly authorized administrative agencies;


  J. To act ethically in all matters at all times, thereby representing the School District to the best of one's ability.





Ref:  Alabama Code 16-11-9
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  Code:   BC

  Adopted: November 17, 2003




Officers



At the organizational meeting in October, the Board shall elect every two years one of its members to serve as president and one to serve as vice president.  The Superintendent shall serve as secretary of the Board.



Ref:  Alabama Code 16-11-5
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  Code:   BD

  Adopted: November 17, 2003




Duties of the President



It shall be the duty of the president to preside at all meetings of the Board of Education.  In event of inability of the president to preside, the vice president shall perform the duties of the president.  In the absence or inability to act of both the president and vice president, the remaining members shall select a member to act in that capacity.  The president shall also appoint all committees for whom appointment is not otherwise provided.

Ref:  Alabama Code 16-1 1-5
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  Code:   BE

  Adopted: November 17, 2003




Duties of the Superintendent 
 as Secretary to the Board



The Superintendent as secretary to the Board shall keep an accurate journal of its proceedings and shall have the care and custody of the records, books, and documents of the Board.  He shall keep an accurate account of all monies paid to the custodian for the account of said Board, and of all monies paid or orders drawn on the custodian by the Board.  He shall prepare and submit to the Board an annual report showing (a) the money received by the custodian of funds since the last report, and from what source received; (b) the amount of all reserve funds and how invested; (c) all monies disbursed and the purposes for which expended; (d) the balance of the general fund in the hands of the custodian; and (e) the number, date and amount of all bonds issued by said Board and of all bonds purchased from the reserve funds.  The records of the Board shall, at all reasonable times, be open for and available to public inspection.


The Superintendent shall have the Board attorney examine major capital outlay contracts before the Board of Education is obligated.

Ref:  Alabama Code 16-12-3; Code AE, Board of Education policies
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  Code:   BF

  Adopted: November 17, 2003




Handling of Complaints by Board Members



Individuals or groups often confront a single Board member with issues which usually should be handled by the Superintendent of Schools.  In those cases of apparent exception, it is suggested that the Board member withhold commitment and/or opinion until the matter has been presented to the Board.  It is often wise for a Board member to postpone the formulation of his/her own opinion until he/she has had the benefit of hearing the issue discussed by the Board where all aspects of the problem are aired.  A Board member should not obligate other members of the Board by predicting how they will vote.  In carrying out the policy for the handling of complaints, the Board will, therefore, observe the following procedures:  Neither the Board as a whole nor any individual member will entertain or consider communications or complaints from teachers, parents, or patrons, until they have first been referred to the Superintendent of Schools.  Only in those cases where satisfactory adjustment cannot be made by the Superintendent and his/her assistants, shall communications and complaints be referred to the Board.  After hearing evidence submitted by the Superintendent, in such event the Board will, if it deems advisable, grant a hearing to the parties interested.  Such hearing may be held during executive session of the Board.
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Code:   BG

Adopted: November 17, 2003




Board Committees

The Board authorizes the President of the Board to appoint such special or temporary committees of the Board as may be needed.  No standing committees shall be authorized.  The duties of special committees shall be outlined at the time of appointment, and the committee shall be considered dissolved when the final report is made to the Board.  The President and the Superintendent shall serve as ex-officio members of any committees appointed.
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  Code:    BH

  Adopted: November 17, 2003


Advisory Committees

The Superintendent's Internal Advisory Committee shall be composed of three persons from Andalusia Elementary School, two representatives each from Andalusia Middle School and Andalusia High School.  These representatives shall be elected to two-year terms by their peers.  System administrators shall elect one person from their group.  The AAE and ESPO presidents (or their designated representative) shall also serve as members of the committee.


The role of the Superintendent's Advisory Committee is advisory only, and although the administration and Board of Education have an obligation to consider its recommendations, they are not binding. 


The Board of Education grants to the Superintendent the authority to appoint other advisory committees.  These committees shall also serve in an advisory capacity only, making recommendations to the Superintendent concerning their assigned objectives.  The membership of such advisory committees shall not be limited to employees of the school district.  Persons in the community who have special skills or knowledge concerning specific subjects under consideration shall be eligible to serve on advisory committees.
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  Code:   BI

  Adopted: November 17, 2003




Transaction of Business


Three members of the Board shall constitute a quorum for the transaction of business.


Voting shall be by show of hands or voice vote at the discretion of the president.  If the vote is other than unanimous, each member's vote shall be recorded if requested.  The president shall have a vote.  The Superintendent is not a member of the Board and shall not vote.


In matters of procedure not covered by these bylaws, Robert's Rules of Order, Revised, shall govern.


Operational procedures and bylaws may be amended by a unanimous vote of all Board members at any regular or special meeting.  They may be amended by a majority vote of the entire Board at any meeting at which a thirty-day notice shall have been given.


No policy in these bylaws shall be operative if it is found to be in conflict with any laws of the State of Alabama.



Ref:  Alabama Code 16-11-5
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  Code:   BJ

  Adopted: November 17, 2003


Minutes of Board Meetings



A complete and accurate set of minutes of each Board meeting shall be kept to comply with all legal requirements.  Minutes shall be kept in an official record book specified for that purpose; and shall be kept on file as the official record of school legislation of the district and shall be open to public inspection.  The staff is not obligated to furnish copies of minutes to individuals.  A copy of the exact proceedings as indicated by the minutes shall be sent to each Board member.


Ref:  Alabama Code 16-12-3
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  Code: BK

  Adopted: November 17, 2003




Agenda Preparation and Dissemination



The Board President shall direct the Superintendent to prepare, or cause to be prepared, an agenda for all regular Board meetings.  Items of business may be suggested by Board members, administrative staff, employees, school patrons, or lay citizens of the school district for inclusion on the agenda.  A request to be considered for a place on the agenda shall be filed in writing with the Superintendent at least five days prior to the next Board meeting.  Any material to be used must be submitted at the time of request.


Items of business may not be suggested from the floor for discussion except at the discretion of the President or by a two-thirds majority vote of Board members present.  Board action on items of business suggested from the floor must be deferred until the subsequent meeting.


The order of business shall be as follows:


  1.   Call to Order

  2.   Roll call and establishment of a quorum

  3.   Approval of agenda

  4.   Disposition of minutes and payroll of bills and accounts

  5.   Communications and/or hearing of delegations

  6.   Unfinished business

  7.   New business

  8.   Report of the Superintendent

  9.   Adjournment


All Board meeting materials and supporting data shall be disseminated to the members of the Board so that they are received no later than 24 hours prior to any Board meeting, whenever possible.

Ref:  Alabama Code 16-11-5
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  Code:   BL

  Adopted:   November 17, 2003




Public Participation at Board Meetings



The following procedures and rules apply for public participation at Board meetings:


1.   Anyone wishing to speak before the Board, either as an individual or as a member of a group, should inform the superintendent of the desire to do so and of the topic to be discussed as early as possible but at least five days before the meeting.  This will permit orderly scheduling of public remarks on the meeting agenda.


2.   Any individual desiring to speak shall give his or her name, address, and the group, if any, that is represented.


3.   The presentation should be as brief as possible.  Unless an extension of time is granted, a speaker shall be limited to five minutes.


4.   Speakers may offer such objective criticisms of school operations and programs as concern them.  But in public session, the Board will not hear personal complaints against school personnel nor against any person connected with the school system.  Other channels provide for Board consideration and disposition of legitimate complaints involving individuals.


The Board president or other presiding officer may terminate the remarks of any individual when they do not adhere to the above procedures.


Persons appearing before the Board are reminded, as a point of information, that members of the Board are without authority to act independently as individuals in official matters.




Ref: Code BF, Board of Education policies
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  Code: BLA

  Adopted: September 20, 2004



Public Hearings



In order to comply with the Legislative Act 97-624, the Andalusia City Board of Education shall hold at least two public hearings pertaining to its proposed annual budget.  Copies of the proposed budget shall be provided to the public at each hearing.  The Board shall seek input from the public concerning the proposed budget and the allocation of resources.  Each hearing shall be held during a scheduled board meeting in a place and time of each hearing in the local media in advance of the hearing.  In addition, notice of each hearing shall be posted in a conspicuous place at the offices of the local board of education, the count courthouse, the main municipal building and at each affected school.


Ref: Alabama Legislative Act 97-624
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Code: BM

Adopted: November 17, 2003



Policy Development



The Board shall formulate policies to guide the actions of those to whom it delegates authority.  They shall be recorded in writing and made a part of the official policy manual.  Such policies are to be distinguished from practices, procedures, rules, regulations and other standards which, however widely followed, have not been approved as official policy by the Board.


Board employees shall be administratively accountable to the Board for unjustified deviation from, or violation of, Board-approved policy.  However, the adoption of a Board policy shall not create a duty owing from the Board or any employee thereof to any person or other legal entity, the breach of which is legally actionable; nor shall any policy be contractual right or right derived from contract upon any person or entity, directly or indirectly; nor shall any policy give rise to any corresponding obligation on the part of the Board; nor shall any policy be construed to create a right of action or judicial review of the exercise of otherwise unreviewable Board authority.


No Board policy shall be construed to create or confer any contractual right, property right, entitlement of, expectancy of, or other legal cognizable interest in employment or continuing employment.  Nothing in any policy shall be construed to create or grant employment rights greater than or in addition to which are conferred and mandated by express statutory provision or written contract.


Any intent to establish or confer legally enforceable substantive or procedural rights or benefits in or upon any person or entity by the adoption of any policy is expressly disavowed and disclaimed.


The formulation and adoption of Board policies and the study and evaluation of reports concerning the execution of its written policies shall constitute the basic method by which the Board shall exercise its leadership in the operation of the school district.


Before adopting written policies, however, the Board shall directly, or indirectly through the Superintendent, consult with representatives of the professional organization representing the majority of certified employees, professional assistants, principals, teachers and interested citizens.  All policies shall be filed with the State Superintendent of Education and shall be made available to all employees and interested citizens.


Policy Adoption


The Board recognizes policy adoption as a major responsibility.  For a policy to be adopted by the Board, it must receive a majority vote of the full Board.  A policy recommended to the Board shall not be adopted until a subsequent meeting.  This practice provides Board members time to study the proposed policy and to give interested parties an opportunity to react.


The formal adoption of Board policies shall be recorded in the minutes of the Board.  The official minutes shall constitute the authority for any change made in the policy manual.


The Board is recognized as the legal body authorized to approve policies for the school district, and will not delegate or relinquish that authority to another party of group.  The Board welcomes comments and suggestions on local policy matters, and will comply with all laws addressing proper involvement of other parties in the policy process.


Policy Dissemination


The Board shall direct the Superintendent to establish and maintain an orderly plan for disseminating Board policies and administrative rules and regulations.


Board policies and administrative rules and regulations shall be made accessible to all employees of the School District directly or indirectly affected by those policies.  Board policies and administrative rules and regulations shall also be made accessible to members of the Board, students, and members of the community served by the School District.  The latter shall be accommodated through display in individual school libraries.


Policy Review


The Board shall periodically direct the systematic review of its policies.


The Superintendent shall appropriately involve representative groups of administrators, teachers, supervisors, students, support personnel and lay persons relative to policies affecting each group.


Selection of the members of policy review committees shall be neither discriminatory nor arbitrary in nature.


  All policy review committee recommendations shall be forwarded to the Superintendent for review. The Superintendent may present the recommendations, or modifications thereof, to the Board for review following committee approval.


Administration in Policy Absence:  Suspension of Policies


The Board authorizes the Superintendent to take reasonable and prudent action when the Board has provided no guidelines for administrative action.  The Superintendent shall have the power to act unless the power to take such action is vested in the Board by law.


Administrative actions of the Superintendent shall be subject to review by the Board at its regular meetings.  It shall be the duty of the Superintendent to inform the Board promptly of such action and of the resultant need for policy.


The operation and effect of any section or sections or parts thereof of any policy contained in this policy manual duly adopted by the Board of Education and not mandated or required to remain in continuous force by law or contract may be temporarily suspended by a majority vote of Board members at a lawful regular or special meeting of such Board at which a quorum of Board members is present.

Ref:  Alabama Code 16-1-30; 16-12-5
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  Code:   BN

  Adopted: November 17, 2003


Annual Reports



The Board shall publish annually in the month of October in the newspaper a full and complete financial statement showing receipts by source and disbursement by function, as well as a statement showing outstanding funded and unfunded indebtedness of the school district for the twelve months preceding September 30.  The State Superintendent shall determine the form of said statement and shall condition the payment of public school funds upon compliance therewith.


The Board shall require the Superintendent to prepare or cause to be prepared an annual accountability report for each school in the district.  These reports shall include the following:


  1.  Funding and Expenditure Report

  2.  Student Achievement Report

  3.  School Safety and Discipline Report


These reports shall be released to the media, presented to parent organizations, members of the Legislature who represent the schools covered in each report, and the State Superintendent of Education.  These reports shall be made available to the public upon request on or before ninety days after the end of the fiscal year.


Ref:  Alabama Code 16-11-24; Act 95-313, Ala. State Leg., 16-12-14
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Code:   BO

Adopted: November 17, 2003




Board Member Code of Ethics



The Board of Education embraces the Code of Ethics adopted by the National School Board Association.  As a member of the Andalusia City Board of Education, the member shall:


1.   Endeavor to attend all meetings of the Board of Education, both regular and special.


2.   Become familiar with and endeavor to keep abreast with current Federal and State School Laws, State Department of Education rules and regulations.


3.   Obtain a general knowledge of educational aims and objectives of the Andalusia School System and endeavor to keep these current with the needs of all the children and youth served by the Andalusia Public School System.


4.   Vote and act for the good of all the people served by the Andalusia Public School System.


5.   Not try to dominate the Board or neglect his/her share of the responsibility of being a member representative of all segments of the City Public School Community.


6.   Accept the will of the majority vote of the Board and give wholehearted support of the resulting policy and its implementation by the Superintendent of Schools and his staff.


7.   Represent the Board in such a way as to promote public interest and support of the public schools of the Andalusia School System.


8.   Refer complaints and suggestions for improvement to the proper school authorities and abstain from individual counsel and action.


9.   Support, whenever possible, by his/her attendance and participation, the efforts of the regional, state, and national School Board Associations to improve public school education.


  10.   Avail himself/herself of appropriate orientation opportunities provided by the executive office of the Board to acquaint himself/herself with the education programs and facilities of the Andalusia School System and his/her duties and responsibilities as a Board member.


11.   Recognize that membership on the Board of Education is a community trust and responsibility and that the Board is a policy-making body with regard to the administration and supervision of the public schools and educational interests of the school community through its executive officer.
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  Code: BP

  Adopted: September 20, 2004



Evaluation of Superintendent


The Board of Education shall require an evaluation of the Superintendent's performance in accordance with state requirements. The Board of Education will contract with a state approved evaluator.  A report shall be made available for Board Members upon completion of the evaluation.
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Code:   CAA

Adopted:   November 17, 2003


Executive Officer of the Board



The Superintendent shall be the chief executive officer of the Board.  He/she shall exercise general supervision over all the public schools, and all public school employees shall be directly responsible to him/her.



Ref:  Alabama Code 16-12-3
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Code: CAB

Adopted:   November 17, 2003




Attends All Board Meetings



The Superintendent shall attend all meetings of the Board except when his/her own salary and/or contract are being considered, and shall keep the Board informed of conditions of the schools under his/her supervision.



Ref:  Alabama Code 16-12-3
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  Code:   CAC

  Adopted: November 17, 2003




Recommends Appointment of All Employees



The Superintendent shall make recommendations for appointment, promotion, demotion, and discharge of all school employees.  No vacancy will be filled without the Superintendent's recommendation.



Ref:  Alabama Code 16-12-16
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  Code:   CAD

  Adopted: November 17, 2003


Suspension of Employees



The Superintendent may suspend employees for cause.  Such suspension shall be immediately reported to the Board.  Employees may be discharged for:  inefficiency, immorality, insubordination, for violation of Board regulations, and for cause shown.  The State Tenure Law must be complied with in case of any discharge of a teacher.



Ref:  Alabama Code 16-12-16, 16-24-8, 16-24-9, 16-24-10
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  Code: CAE

  Adopted: November 17, 2003




Assignment of Personnel



The Superintendent shall make such assignments, reassignments, and transfers as are in his/her professional judgment necessary to secure the highest efficiency of the entire staff.  Such action shall only be taken after all applicable employee rights have been considered.




Ref:  Alabama Code 16-12-16
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  Code:   CAF

  Adopted: November 17, 2003




Evaluations

The Superintendent shall be responsible for a program that will assure written evaluation of all teachers in the school system according to the State adopted plan.  Teachers in the Andalusia City School System will use the multi-year evaluation cycle.  One-third of all teachers in a school will be fully evaluated each year.  This will include all non-tenured teachers who will be fully evaluated every year for three consecutive years.  Teachers not on the full evaluation cycle will be evaluated with the Professional Development Plan.  Any teacher may be fully evaluated at any time at the discretion of the principal or Superintendent.  The evaluations are submitted to the Superintendent of Education and are filed at the local school.


The Superintendent or his/her designee shall be responsible for evaluation of administrators, coordinators, and supervisors, according to the State implemented plan.




Ref:  Alabama Code 16-12-15; Code G, Appendix E, Andalusia City Board of Education policies
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  Code:   CAG

  Adopted: November 17, 2003




May Require Reports



The Superintendent shall have authority to require reports from all employees as may be needed.






Ref:  Alabama Code 16-12-12
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Code: CAH

Adopted:   November 17, 2003



In-Service Growth of Teachers

The Superintendent shall be charged with the responsibility of all measures for the improvement of teachers' in-service with faculty input.  With the aid of his/her assistants, he/she shall from time to time issue bulletins, circulars, courses of study, and other curricular material for the improvement of instruction.




Ref:  Alabama Code 16-12-10
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  Code: CAI

  Adopted: October 29, 2003




Recommends Salary Schedule

The Superintendent shall recommend a schedule of salaries to the Board for consideration.  Such schedules shall provide minimum and maximum salaries, annual increments, and other items pertinent to a salary schedule.



Ref:  Alabama Code 16-12-17
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Code:   CAJ

Adopted: November 17, 2003



Curriculum Improvement




The Superintendent shall direct major revisions to academic disciplines be done to correspond with State mandated changes in new courses of study.  He/she shall recommend to the Board new courses of study or improvements in the organization of the curriculum as need arises.
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Code: CAK

Adopted: November 17, 2003




Channels of Communication

The Superintendent shall transmit all communications from the Board of Education to members of the instructional, administrative, supervisory, and custodial staff, and shall transmit all communications from them to the Board of Education.



Ref:   Alabama Code 16-12-3; Code C, Appendix E, Board of Education policies
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  Code:   CAL

  Adopted: November 17, 2003




Business Agent for Board



The Superintendent shall receive communications relative to school affairs and consult with individuals having business with the Board of Education.



Ref:  Alabama Code 16-12-3, 16-12-7
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  Code: CAM

  Adopted: November 17, 2003


Operation and Maintenance of Schools



The Superintendent shall have charge of the operation and maintenance of the buildings and equipment of the schools.






Ref:  Alabama Code 16-12-3, 16-12-5, 16-12-7
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  Code: CAN

  Adopted: November 17, 2003




Preparation of Budget



The Superintendent shall prepare a budget annually for the consideration of the Board.  He/she shall administer the budget as enacted by the Board, acting at all times in accordance with legal requirements and adopted policies of the Board.


Ref:  Alabama Code 16-12-3, 16-12-14, 16-13-140
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  Code: CANA

  Adopted: September 20, 2004



Distribution of Funds



The distribution of funds to the local schools shall be made by the local board of education in accordance with the rules and regulations of the State Board of Education and all laws governing such school budgets and expenditures.


Distribution of federal funds to the local schools shall not be used to replace any state or local funds allocated to the local schools and will be made on an equitable basis in accordance with all laws governing such federal funds.


Ref:  Alabama Code 16-13-6, 16-13-231, 16-1-8.1
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  Code:   CAO

  Adopted:   November 17, 2003




Purchasing Agent



The Superintendent shall be the purchasing agent of the Board and shall have authority to purchase supplies and equipment under the regulations of the Board.




Ref:  Alabama Code 16-12-3, 16-12-7
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  Code:   CAP

  Adopted: November 17, 2003




Proposed Policies



The Superintendent shall propose new policies to the Board of Education for adoption as the necessity for such arises.





Ref:  Alabama Code 16-1-30, 16-12-5
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  Code:   CAQ

  Adopted: November 17, 2003




Rules and Regulations



The Superintendent shall make rules and regulations regarding routine matters which have not been specifically addressed in Board Policies.





Ref:  Alabama Code 16-12-3
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  Code:   CAR

  Adopted: November 17, 2003



School Building Consultant



As new buildings are to be erected or old ones remodeled or discontinued in use, the Superintendent shall be responsible for carefully studying the needs of the schools, and for recommending to the Board of Education plans adequate for meeting those needs.  He/she shall assist the architect employed by the Board in drafting plans and specifications for construction work.




Ref:  Alabama Code 16-12-7
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  Code:   CAS

  Adopted:   November 17, 2003




Substitute Teachers

The Superintendent shall be responsible for recruiting and assigning substitute teachers as the need arises.  The procurement of substitute teachers' services on a daily basis is delegated to the principals.


Andalusia City Schools will conduct fingerprinting and background checks on all new substitute teachers.
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  Code:   CAT

  Adopted: November 17, 2003



Emergency Authority

The Superintendent shall perform such duties as the Board may require, and in the absence of specific rules and advice of the Board, he/she shall assume any authority or perform any duty which any particular situation, unforeseen and suddenly arising, may demand, subject to later consideration of any action by the Board.


The Board shall authorize the Superintendent or his/her designee to announce the closing of schools if prevailing or potential hazards threaten the safety and well-being of pupils and employees.  The decision to close schools shall be made by the Superintendent or his/her designee after conferring, when possible, with the Board and other community agencies responsible for the safety and well being of the community.  Public announcements and releases to news media shall be made by the Superintendent or his/her designee.



Ref:  Alabama Code 16-12-3
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Code:   CAU

Adopted: November 17, 2003




Communication of School to Community



It shall be a responsibility of the Superintendent to communicate the philosophy, aims, and objectives of the schools to the community.
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  Code:   CAV

  Adopted: November 17, 2003




Appraisal of Teaching


It shall be a duty of the Superintendent to appraise the quality of the instructional program with a view to increasing its effectiveness.
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  Code:   CAW

  Adopted: November 17, 2003




Attend Professional Meetings


The Superintendent shall attend appropriate national, regional, and state educational conferences as part of his Board-authorized duties.
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  Code:   CBA

  Adopted: November 17, 2003




Line of Authority



Principals shall be directly responsible to the Superintendent of Schools.
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  Code:   CBB

  Adopted: November 17, 2003




Administrative Function


Principals shall be responsible for the instructional program as well as the general administration of the schools and shall enforce the rules of the Board.  They have the authority to call upon all certified and non-certified personnel to this end.
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  Code:   CBC

  Adopted: November 17, 2003




Other Duties

Principals shall meet with the Superintendent for conferences as often as he/she may require, keep accurate and complete records, delegate authority, adequately supervise all academic and non-academic activities placed under their jurisdiction, participate in curriculum studies, and be tactful in relations with parents, staff, teachers and the public.


The principal shall forward the names to the Superintendent of those students who have been suspended for misconduct.



Ref:  Alabama Code 16-1-14.1.
Ref:  Alabama Code 16-12-11, 16-12-15
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  Code: CBD

  Adopted: November 17, 2003




Neatness of Grounds and Building



Each principal shall establish rules for providing proper order in the buildings and on the grounds as may be agreed upon in consultation with the Superintendent, and shall be held responsible for any lack of neatness and cleanliness about school premises.
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  Code: CBE

  Adopted: November 17, 2003




Time of Arrival at Building



It shall be the duty of the principal to be present at least thirty minutes before the opening of school and to remain on duty at least one hour after the last regular class scheduled in the building is dismissed.
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  Code:   CBF

  Adopted: November 17, 2003




Early Dismissal of Individual Pupils

No pupil shall leave the premises during school hours without permission of the principal or his/her designee granted upon written request of the parent or guardian, or for good cause known to the principal or his/her designee.  The principal or designee shall be responsible for communicating to the staff, students and parents the school's policy for early dismissal of individual students.
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  Code:   CBG

  Adopted: November 17, 2003




Early Dismissal of Entire Building

Principals shall not have authority to dismiss school before the regular hour without the approval of the Superintendent unless an emergency exists.



  Code:   CBH

  Adopted: November 17, 2003




Opening of Building for Pupils



Principals shall cause doors to be open for students to enter buildings at least thirty minutes before time of opening of each session of school.
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  Code: CBI

  Adopted: November 17, 2003




Promotion of Health and Safety



To conform to the regulations of the State Fire Marshall, fire drills will be held monthly.  Tornado drills will be held as recommended by the Emergency Management Agency.  The date of such drills will be noted on school attendance reports.
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  Code:   CBJ

  Adopted: November 17, 2003




Removal of School Property


Each principal shall establish a procedure for the lending of school property which will include a permanent record of what property was loaned to what agency or individual and when returned.  Property will be loaned only according to policy, and borrowers shall be held responsible for its being returned in the condition received.


No equipment shall be loaned to persons for personal gain or profit.
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  Code:   CBK

  Adopted:   November 17, 2003



Supervision of Records


The principal shall examine all records, giving such direction as to insure the safekeeping of such records.  Computer records shall be backed up on a regular basis with back up disks kept in a safe location off-site.
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Code:   CBL

Adopted:   November 17, 2003




Damage to School Property


Principals shall discourage vandalism by students and take appropriate steps, according to state law and local board policy, to discipline any student found guilty of such behavior and seek compensation for damages.
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  Code:   CBM

  Adopted: November 17, 2003




Report of Teachers' Work

Principals will conduct formal evaluation of teachers according to the Professional Education Personnel Evaluation Program of Alabama.
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  Code:   CBN

  Adopted:   November 17, 2003




Athletics


The athletic program shall be under the direct supervision of the principal.  Assignments of coaching duties shall be the responsibility of the principal.  The principal retains the overall responsibility delegated by the Superintendent and the Board of Education to see that a strong and wholesome scholastic and extracurricular program is maintained in the school.
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 Code:   CBO

  Adopted: November 17, 2003




Attending Conferences


Principals shall attend appropriate district, state and national conferences and conventions with the approval of the Superintendent.
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Code: CC

Adopted:   October 29, 2003




Substitute Teachers



In all cases of absence, the substitute teacher is to be secured by the school administrator - never by the teacher.  The teacher shall have plans to be used by the substitute.  These plans shall be made at the direction of the principal.


A certificated or degreed substitute teaching for one teacher for more than 10 consecutive days will earn one and one half (1-1/2) times the regular substitute rate retroactive to the first day of the teaching assignment.



Ref: Code CAS, Board of Education policies
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  Code: CD

  Adopted: October 29, 2003



Medicine

The Board shall instruct the Superintendent to prepare, or cause to be prepared, specific regulations and/or procedures relative to use of medicines in schools.


No medication shall be given to any student other than in compliance with the regulations and/or procedures specified.


A copy of the regulations shall be provided to all parents or guardians who make a request for administration of medication.  The Board shall retain the discretion to reject any request for administration of medication in any school under its jurisdiction.



Ref:  Alabama Code 16-11-9
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   Code:   CDA

   Adopted:   October 29, 2003

   Revised: September 20, 2004



 

Administering Medications


Andalusia City Schools strive to maintain a drug free environment.  It is recognized that some medications are necessary during school hours for students to maintain optimal wellness, thereby enhancing the education experience.  Andalusia City Schools will assist the parents when they delegate administration of medication to the school their child attends.  Safe and effective guidelines for medication administration and possession of medications by students have been established to ensure the safety of all students.


Parent Responsibilities


  1. Parents must provide the school with medication that is in a current, prescription-labeled container.  Labeling must include:  student's name, prescriber's name, medication name, strength, dosage, route, time interval, and date to discontinue when appropriate.  School personnel do not assist students with taking medications in non-labeled or improperly labeled containers, nor is the student allowed to self-administer from non-labeled or improperly labeled medication containers.  The medication is kept in a secure area and may be retrieved at the end of the school day by the parent.  A parent may come to school to administer medication, if desired.
  2. Parents must provide a prescription-labeled container for over-the-counter medicines, other than topical over-the-counter medications.  If a student needs to take over-the-counter medications at school, such as Tylenol, the medication must be in a prescription-labeled container and follow the same guidelines as any prescription medication.  The child's licensed prescriber can write a prescription for the over-the-counter medication and the pharmacy will prescription-label it appropriately.  At no time are students allowed to have medication in their possession while at school, including prescription and non-prescription medications such as Tylenol or other over-the-counter medicines, unless the reason meets Board Policy.  Parents must not give their child medicine to keep in the pocket to take if he/she feels ill.
  3. For any prescription medication taken at school, the parent must provide the school with School Medication Prescriber/Parent Authorization.  All local doctors have forms in their offices and there is a form in the student handbook that may be used.  This authorization/order form signed by a licensed prescriber includes the student's name, medicine name, dosage, route, frequency and time the medicine is to be given, date of the order, and discontinuation date, if applicable, and any known drug allergies or reactions.  Parent signature is required on this form.  If the parent needs additional forms, they are available from the person who assists with medication administration at the school.  This form is required at school before the medication can be given.
  4. If medication orders are changed during the school year, the parent must bring the medicine in a correctly labeled container to school.  The parent will sign a new School Medication Prescriber/Parent Authorization form.  This form is to accompany the new prescription for the medicine to be given at school.
  5. Parents or their designated adult must deliver all medications to school. No medication may be brought to school on the bus or by the child who is a car rider.  Parents must bring all medications to the school office or to the person who assists with giving medications at school.  This is to ensure the arrival of the medication and to avoid the child being placed in the situation of being confronted for drugs.  This also ensures that no other child will tamper with the medication and it will arrive at school safely.  It is the responsibility of the parent to pick up the medicine at the end of the school day.
  6. If parents want their child to receive topical over-the-counter medication at school, the following conditions must be met:  (a) the medicine must be in an original container of the drug identifying the medicine, including the entire manufacturer's labeling; (b) the student's name must be written legibly on the container supplied by the parent/guardian; (c) the parent must indicate in writing the specific conditions/complaints that the topical medication should be used; (d) The registered school nurse must approve the use of the medication at school.  Under no circumstances will a topical medication be administered if these conditions are not met.
  7. Parents should administer the first dose or change in dose of medication to their child at home to observe for adverse effects, with the exception of emergency medications, such as Epipen.
  8. Parents should send no more than a six-week, school day supply of medication to school.
  9. Parents must provide a written order from a licensed prescriber for any medication to be kept by the student.  Any medication that is ordered to be kept with the student (such as inhalers) and self-administered must be kept on the student's person or in a secure location accessible to the student at all times.  If an inhaler or other medication is ordered by the licensed prescriber to be kept in the teacher's room for self-administration by the student, it will be stored in a secure location.  The teacher will inform all new or substitute teachers about the medication, its location, and use.  The registered school nurse will approve the procedure for storing, retrieval, and using the medication.
  10. When a student is scheduled to participate in a field trip, parents of children who take medicine at school must provide the school with a second prescription bottle containing the medication that is to be taken during the field trip.  This will ensure that the medication is properly stored and only the medication needed will be carried on the field trip.

 11. At the end of the school year, the parent may pick up extra medication or it will be
  discarded. The school nurse, in the presence of a witness, will be responsible for
discarding the medication.  


School Responsibilities

  1. The registered school nurse shall delegate school personnel to assist students with taking medications who will ensure the right student gets the right medication, at the right time, in the right, dose, by the right route, and that it is documented in the right way.
  2. School personnel that are delegated to assist giving medications will follow the medication policy and assist students in a safe setting.
  3. Teachers of students taking medication will be informed of the medication taken, the time it is to be taken, and side effects for which to observe.  If an adverse reaction occurs, the teacher will notify the school nurse or school administrator, and the problem will be handled as any other medical emergency.
  4. Teachers will assist students taking medications to report to the school office or health room at the designated time to take the medication.
  5. School personnel delegated to assist students with taking medications and are not licensed nurses will complete 12-hour Curriculum to Teach Unlicensed School Personnel How to Assist with Medications in the School Setting approved by the Alabama Board of Nursing and the Alabama State Board of Education and demonstrate competency to perform the delegated task.
  6. School personnel will maintain medication records including the School Medication Prescriber/Parent Authorization Form and documentation records of medicines taken at school.
  7. Unlicensed assistive school personnel will contact the registered school nurse if there is a question or discrepancy about the medication the student is to take. The registered school nurse will determine whether it is necessary to contact the licensed prescriber about the issue and perform this task as needed.
  8. School personnel will notify the parent when more medication is needed at school by sending home the empty container, a written notice, or a phone call.
  9. School personnel will not assist a student that has recently vomited, has a temperature of 100 degrees or more, or complains of feeling ill, with taking medication.  The parent will be notified.
  10. In the event of an allergic or emergency reaction involving medication, the school will handle the problem as any other medical emergency.
  11. School personnel will not assist a student in taking sample medication provided from the health care provider's office.  All medication taken at school must be in a prescription-labeled container following previously state procedures.
  12. The school personnel will document the receipt, number, and return of controlled substances on the back of the medication log.
  13. School personnel will report discrepancies in the quantity of a controlled substance to the registered school nurse and school administrator.
  14. Teachers will inform all substitute teachers of students who take medication at school and those who have emergency medications, such as inhalers and Epipen.
  15. School personnel will maintain confidentiality at all times concerning medications.
  16. Any deviations from the above-stated must be approved by the school principal and registered school nurse.
  17. School personnel will store medications in their original containers in a secure location available only to school personnel.  Medications that require refrigeration are  kept in a refrigerator in a secure area.

Student's Responsibilities

  1. Students will not deliver any medications to school
  2. Students may self-medicate only when they have met the criteria for self-administration according to Andalusia City School System Policy.
  3. Students who have doctor's orders to keep medication on their person, i.e., asthma inhaler or Epipen, will not share medication with other students.  This medication must be kept on their person or in a secure location accessible to the student.
  4. Students will notify their teacher/school personnel at the onset of any distress or allergic reaction.  The student will know where the medication for the allergic reaction is kept and be familiar with the individual health care plan which includes their emergency action plan.
  5. Students will make every effort to arrive at the health room/school office at the prescribed time to take their medication.
  6. Students will act responsibly when taking medications.
  7. Students may not take medications when someone else's name is on the label.

Criteria for Students Who Need to Carry and/or Self-Administer Medications


There may be circumstances in which a student needs medication to be carried on his/her person or housed in the classroom for emergency use.  A student may carry and/or self-administer medications while at school if certain requirements are fulfilled.  Self-administration means that the student is able to utilize prescription medication as directed by the licensed prescriber, without additional assistance or direction.  When the following criteria are met, it is recommended that a student be permitted to carry and/or self-administer medication:


•1.   The parent provides the school with written documentation from the licensed prescriber that, for the health and safety of the child, the medicine must be carried with the child or stored in a secure location close to the child's daily activities (the classroom) and self-administered.  There are two required forms - the School Medication Prescriber/Parent Authorization Form (in the back of this handbook) and the Medical Authorization - Student Self-Administration of Asthma Medication (available from the person at your school who assists with medications).

•2.   The parent signs, at school, the Parent/Legal Guardian Acknowledgement- Student Self-Administration of Asthma Medication (available from the person at your school who assists with medications).

•3.   The registered school nurse has assessed and documented the student's health status and abilities and determined that self-administration will be safe and appropriate for the student.

•4.   The registered school nurse is reasonably assured that the student is able to identify and select the correct medication, knows the frequency and reason of the medication order, and can follow the school self-administration procedures.

•5.   The registered school nurse has developed and implemented a health plan to include monitoring the student's self-administration, as determined by the abilities and health status of the student.

•6.   The registered school nurse informs appropriate school personnel and administrators that the student is approved to carry and/or self-administer a prescribed medication.

•7.   The registered school nurse collaborates with appropriate school personnel, the student, parent and or guardian to identify a safe place for storing the medication that is also accessible to the student when needed.

•8.   The registered school nurse evaluates the plan's effectiveness and makes modifications as necessary.


Appendix A
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  Code:   CDB

  Adopted: November 17, 2003




Policy for Invasive Procedures


Invasive procedures including, but not limited to, tracheotomy care, gastrostomy tube feeding, and medication administration by injection or rectal route shall be provided only by a registered nurse or by a licensed practical nurse under the supervision of a registered nurse and with written authorization from the physician and parent.
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  Code:   CDC

  Adopted: November 17, 2003




Automated External Defibrillator (AED)


It shall be the policy of the Andalusia City Board of Education to permit the use of Automated External Defibrillators (AED) in each school by trained personnel.  This Board adopts the complete AED policy as assembled by the administration, system nurse, local physicians, emergency medical personnel, and the State of Alabama.


It is also noted that this Board of Education and its employees cannot be held liable according to State Law as found in the complete policy.


Ref:  Automated External Defibrillator Policy
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  Code:   CE

  Adopted: October 29, 2003


Policy for Communicable Disease Known to be Spread by Casual Contact


The Andalusia City School system will work cooperatively with the local and state health agencies to enforce and comply with applicable health codes for the prevention, control, and containment of communicable diseases in schools.

I. Certificate of Immunization  

A certificate of immunization against diseases designated by the state health officer shall be required before a student can attend school in the Andalusia City School system. Andalusia City Schools does not discriminate against students who wish to enroll but do not have a current immunization record. A student who enrolls and does not have a current immunization record will be assisted in obtaining the immunizations necessary to attend school. If a student must be absent due to obtaining an immunization or immunization record, the absence will be marked EXCUSED.  

School personnel will cooperate with public health personnel in completing and coordinating all immunization data, waivers, and exclusions, including the necessary Immunization Assessment Summary Form, to provide for preventable communicable disease control.

II.   Mandatory Screening for Communicable Diseases Known to be Spread by Casual Contact

Qualified personnel in the schools will conduct random mandatory screening for communicable diseases known to be spread by casual contact.

•III. Authority to Exclude Student or Staff Member


The Superintendent or his/her local school designee shall have the authority to exclude any student or staff member from school when reliable evidence or information from a qualified source confirms him/her as having a communicable disease, infection, or parasite that is known to be spread by any form of casual contact and is considered a health threat to the school population. Such a student or staff member shall be excluded from the Andalusia City School system for a period of time as is prescribed by the local health department, school nurse, a physician, or designated school personnel. In all cases, a statement of clearance from the Department of Health, school nurse, a physician, or designated school personnel shall be required before the student or staff member may reenter school or return to work.  In cases of pediculosis, Andalusia City Schools will follow the recommendation of the Alabama State Department of Education and Public Health that all students must be "lice and nit free" to attend school.  Students will be eligible to attend school after school personnel determine they are lice and nit free.

IV.   Privacy

All persons privileged with any medical information that pertains to students or staff members shall be required to treat all proceedings, discussions, and documents as confidential information.  Information is shared with other school personnel only on a "need to know" basis.

A parent or guardian must sign a Release of Information authorizing Andalusia City Schools to obtain medical or other information and/or to release student information (See Appendix A).

V.   Infection Control

  All employees are required to consistently follow infection control guidelines in all settings and at all times including playgrounds and school buses (Appendices C & D).  Schools will operate according to the standards promulgated by the U. S. Occupations Health and Safety Administration for the prevention of blood-borne infections.  Equipment and supplies needed to apply the infection control guidelines will be maintained and kept reasonably accessible.  The system school nurse shall implement the precautions and investigate, correct, and report on instances of lapse.

A  school staff member is expected to alert a person responsible for health and safety if a student's condition or behavior presents a reasonable risk of transmitting any infection.


References:

National Association of State Boards of Education, Someone at School has AIDS, 1996.

Alabama State Department of Education, Alabama Department of Public Health, Recommended Guidelines for the Control of Pediculosis in Schools, 1997.

State of Alabama Law, Code of Alabama, 1975, Section 420-6-1-.01, 1982, Section 16-3-5, and 2000, Section 16-30-5

HIV Policy


Andalusia City Schools shall strive to protect the safety and health of children and youth in our care, as well as their families, our employees, and the general public.  Staff members shall cooperate with public health authorities to promote these goals.

The evidence is overwhelming that the risk of transmitting human immunodeficiency virus (HIV) is extremely low in school settings when current guidelines are followed.  The presence of a person living with HIV infection or diagnosed with acquired immunodeficiency syndrome (AIDS) poses no significant risk to others in school, day care, or school athletic settings.


•1.   School Attendance

A student with HIV infection has the same right to attend school and receive services as any other students, and will be subject to the same rules and policies.  HIV infection shall not factor into decisions concerning class assignments, privileges, or participation in any school-sponsored activity.

School authorities will determine the educational placement of a student infected with HIV on a case-by-case basis by following established policies and procedures for students with chronic health problems or students with disabilities.  Decision makers must consult with the student's physician and parent or guardian; respect the privacy rights of the student and family; and reassess the placement if there is a change in the student's need for accommodations or services.

School staff members will always strive to maintain a respectful school climate and not allow physical or verbal harassment of any individual or group by another individual or group.  This includes taunts directed against a person living with HIV infection.


•2.   Employment

The Andalusia City School system does not discriminate on the basis of HIV infection or association with another person with HIV infection, in accordance with the Americans with Disabilities Act of 1990.  An employee with HIV infection is welcome to continue working as long as he or she is able to perform the essential functions of the position, with reasonable accommodation if necessary.

  •3.   Privacy

Pupils or staff members are not required to disclose HIV infection status to anyone in the education system.  HIV antibody testing is not required for any purpose.

Every employee has a duty to treat as highly confidential any knowledge or speculation concerning the HIV status of a student or other staff member.

Violation of medical privacy is cause for disciplinary action, criminal prosecution, and/or personal liability for a civil suit.

No information regarding a person's HIV status will be divulged to any individual or organization without a court order or the informed, written, signed, and dated consent of the person with HIV infection (or the parent or guardian of a legal minor).  The written consent must specify the name of the recipient of the information and the purpose for disclosure.  (Appendix A)

All health records, notes, and other documents that reference a person's HIV status will be kept under lock and key.  Access to these confidential records is limited to those named in written permission from the person (or parent or guardian) and to emergency medical personnel.  Information regarding HIV status will not be added to a student's permanent educational or health record without written consent.


•4.   Infection Control

All employees are required to consistently follow infection control guidelines in all settings and at all times, including playgrounds and school buses (Appendices C and D).  Schools will operate according to the standards promulgated by the U. S. Occupational Health and Safety Administration for the prevention of blood-borne infections.  Equipment and supplies needed to apply the infection control guidelines will be maintained and kept reasonably accessible.  The School Health Coordinator shall implement the precautions and investigate, correct, and report on instances of lapse.

A school staff member is expected to alert a person responsible for health and safety if a student's health condition or behavior presents a reasonable risk of transmitting any infection.

If a situation occurs at school in which a person might have been exposed to an infectious agent, such as an instance of blood-to-blood contact, school authorities shall counsel that person (or, if a minor, alert a parent or guardian) to seek appropriate medical evaluation.  In each instance, the Exposure Incident Report  and Evaluation shall be completed and maintained for the duration of employment, plus 30 years (Appendix B).

Each school will develop an Exposure Control Plan that delineates engineering and work practice controls to be followed by all school personnel.  Following these controls is essential in preventing the transmission of blood-borne pathogens.  The plan will be reviewed and updated yearly, as indicated, and copies provided to all school employees.


•5.   HIV and Athletes

The privilege of participating in physical education classes, athletic programs, competitive sports, and recess is not conditional on a person's HIV status.  School authorities will make reasonable accommodations to allow students living with HIV infection to participate in school-sponsored physical activities.

All employees must consistently adhere to infection control guidelines in locker rooms and all play and athletic settings.  Rulebooks will reflect these guidelines.  First aid kits must be on hand at every athletic event.

All physical education teachers and athletic program staff will complete an approved first aid and injury prevention course that includes implementation of infection control guidelines.  Student orientation about safety on the playing field will include guidelines for avoiding HIV infection.


•6.   HIV Prevention Education

The goals of HIV prevention education are to promote healthful living and discourage the behaviors that put people at risk of acquiring HIV.  The educational program will:

•·   Be taught at every level, kindergarten through grade twelve;

•·   Use methods demonstrated by sound research to be effective;

•·   Be consistent with community standards;

•·   Follow content guidelines prepared by the Centers for Disease Control and Prevention  (CDC);

•·   Be appropriate to students' developmental levels, behaviors, and cultural backgrounds;

•·   Build knowledge and skills from year to year;

•·   Stress the benefits of abstinence from sexual activity, alcohol and other drug use;

•·   Include accurate information on reducing risk of HIV infection;

•·   Address students' own concerns'

•·   Include means for evaluation;

•·   Be an integral part of a coordinated school health program;

•·   Be taught by well-prepared instructors with adequate support; and

•·   Involve parents and families as partners in education.


Parents and guardians will have convenient opportunities to preview all HIV prevention curricula and materials.  School staff members shall assist parents or guardians who ask for help in discussing HIV infection with their children.  If a parent or guardian submits a written request to a principal that a child not receive instruction in specific HIV prevention topics at school and assures that the topics will be discussed at home or elsewhere, the child shall be excused without penalty.

The educational system will endeavor to cooperate with HIV prevention efforts in the community that address out-of-school youth in situations that put them at high risk of acquiring HIV.


•7. Related Services

  Students will have access to voluntary, confidential, age and developmentally appropriate counseling about matters related to HIV infection.  School administrators will maintain confidential linkage and referral mechanisms to facilitate voluntary student access to appropriate HIV counseling and testing programs, and to other HIV-related services as needed.


•8. Staff Development

  All school staff members will participate in a planned HIV education program that conveys factual and current information; provides guidance on infection control procedures; informs about current law and state, district, and school policies concerning HIV; assists staff to maintain productive parent and community relations; and includes annual review sessions.  Certain employees will also receive additional specialized training as appropriate to their positions and responsibilities.

•9. General Provisions

On an annual basis, school administrators will notify students, their family members, and school personnel about current policies concerning HIV infection, and provide convenient opportunities to discuss them.  Information will be provided in major primary languages of students' families.


References:  National Association of State Boards of Education, Someone at School has AIDS, 1996

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  Code: DA

  Adopted: November 17, 2003




Drives for Money for Charity and
Other Fund-Raising Activities



The Superintendent of Schools is directed to conduct a drive for the Andalusia United Fund each school year.  Any other charitable drives will be in accordance with city ordinances and permission of the Board.


The Board delegates to the principals and Superintendent the authority to determine what fund-raising activities will be permitted in the individual schools, with the exception that fund-raising activities that involve financing student trips must receive prior approval of the Board of Education before being implemented.


The principal may veto a request, but before an activity can be conducted, it must have the approval of both the principal and Superintendent.


Ref: Code CA, Board of Education policies
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  Code:   DB

  Adopted:   November 17, 2003



Annual Operating Budget


The Board shall provide for the preparation and adoption of the annual budget for the School District.  The Board shall delegate the responsibility for preparation of the budget to the Superintendent and designated members of the administrative staff.  The budget shall be prepared on forms required by the State of Alabama and otherwise in accordance with such rules and regulations as may be prescribed by statutes and by the State Board of Education.  The budget shall be presented to the Board for purposes of review, modification, and approval.


When approved, said budget shall be transmitted to the State Superintendent of Education by a specified date, first for review, and shall become official upon his/her approval.


The Board shall not encumber funds in excess of anticipated revenues and reserves.  The budget shall be reconciled monthly, and monthly financial reports shall be made to the Board by the Superintendent.




Ref:   Alabama Code 16-13-140, 16-13-142, 16-13-143, 16-13-144, 16-13-145.
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  Code:   DC

  Adopted:   November 17, 2003




Bonded Employees



The Superintendent and the designated custodian of school funds shall be bonded at an amount fixed by the State Superintendent of Education in a reputable surety company authorized to do business in Alabama.  A certified copy of such bond shall be placed on file with the State Department of Education.


The Superintendent shall secure surety bonds, in an amount agreed upon by the Board, for all employees of the school district who may be charged with the responsibility of handling public school funds.  School principals shall be bonded for not less than one thousand ($1,000) dollars.  The Board shall be authorized to make payment from public funds for surety bonds.




Ref:  Alabama Code 16-11-7, 16-13-8, 16-13-9
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  Code:   DD

  Adopted: November 17, 2003



Accounting and Reporting


The Board shall, following recommendations by the Superintendent, prescribe regulations for the keeping of accounts and fiscal records and the making of reports by all under the Board's jurisdiction who are charged with such responsibility.  Prescribed regulations shall be consonant with those of the State Board of Education, the Division of Administration and Finance of the State Department of Education and with the directives of the State Examiners of Public Accounts.


Said accounts and fiscal records shall be available during normal business hours for inspection by the public.  They shall be preserved for a five-year period of time or for such period as specified by the State Department of Education or the State Examiners of Public Accounts.


The Superintendent shall develop specific procedures to assure that accounting practices throughout the district are consistent with generally accepted accounting procedures.



Annual Financial Report


The Board shall publish annually in a public newspaper a complete statement of receipts and disbursements as well as a statement of outstanding funded and unfunded indebtedness of the school district for the twelve-month period ending the preceding September 30.  This report shall be published during the month of October.  Such statements shall be drafted on the forms as required by the State Superintendent of Education.


Within thirty (30) calendar days after receipt of each annual report/financial statement, the Board shall place for public inspection said annual report in its entirety:


  1. One copy in the office of the Board or the Superintendent;


  2. One copy on reserve in each high school library under the jurisdiction of the Board; and


  3. A minimum of one copy in the main public library within the city in which the Board is located.

Within thirty (30) calendar days after receipt of each annual report/financial statement, the Board shall provide written notice of the availability of said annual report to:


  1. Each local parent group;


  2. Each board of school trustees selected pursuant to Ala. Code 16-10-1;


  3. Each chamber of commerce in the geographic area served by the Board; and


  4. All local news media.



Annual Status Report


The Board shall provide information to the State Department of Education necessary for said Department to publish an annual status report.


Within thirty (30) calendar days after receipt from the State Department of each Annual Status Report on the condition of education in each board of education, the Board shall place for public inspection said annual report in its entirety as follows:


  1. One copy in the office of the Board or Superintendent;


  2. One copy on reserve in each high school library under the jurisdiction of the Board of Education; and


  3. A minimum of one copy in the main public library within the city in which the Board is located.


Within thirty (30) calendar days after receipt of the annual status report, the Board shall provide written notice of the arrival and availability of the annual status report to:


  1. Each local parent group;


  2. Each board of school trustees selected pursuant to Ala. Code 16-10-1;


  3. Each chamber of commerce in the geographic area served by the Board; and


  4. All local news media.


Inventories


The Board requires that all fixed assets of the school district be inventoried and a perpetual inventory record be maintained in the Central Business Office.  An inventory audit shall be made annually and shall be comprehensive to assure that all fixed assets are properly accounted.



Audits


The financial transactions of the Board shall be audited as early as possible after the close of the fiscal year.


Annually, as required by the State Board of Education, local school funds and accounts for which the principal at each school has responsibility shall be audited.  Lunchroom accounts handled by Central Office personnel shall not be included in the local school audits.


Ref:  Alabama Code 16-4-7, 16-11-22, 16-11-24, 16-12-12, 16-12-14, 16-13-31, 16-13-32; State Board of Education Organization and Rules of Procedure, CH 290-010-030. CH 290-010-031-.02.
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  Code:   DE

  Adopted: November 17, 2003




Bids and Quotations

The Board recognizes that expenditures of public school monies in excess of $7,500 made by the Board for labor, services, work, the purchase or lease of materials, equipment, supplies or any other personal property, with limited exception, shall be contracted by free and open competitive bidding with sealed bids and shall be awarded to the lowest responsible bidder meeting specifications.


Ref:  Alabama Code 41-16-50, 41-16-51
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  Code: DF

  Adopted: November 17, 2003


Policy Guidelines for Teachers to Follow ing the Purchasing of Materials
with Funds Allocated by the Alabama Legislature
(Instructional Supply Funds)

It shall be the policy of the Board of Education for teachers to adhere to the following guidelines in expending funds allocated by the Alabama Legislature (and/or the United States Congress) in selecting and/or purchasing non-consumable instructional materials and supplies.  These funds are often referred to as "Teacher Instructional Supply Funds," "Funds to Replace Fees," or "Instructional Fee Funds."  Regardless of the terminology used by the funding agency (Alabama Legislature, United States Congress) in allocating funds to be used by teachers specifically for instructional purposes, this policy is applicable.


The purpose of this policy is threefold:


  1.   to comply with accreditation standards;


  2.   to exercise responsibility and professionalism in materials selection;


  3.   to ensure selection of quality materials in keeping with a well-balanced collection, the approved curriculum, and the individual needs of the students in the schools for which the materials are provided.


Prior to any purchase, teachers will adhere to the following guidelines:


  1.   survey available resources (school collection, other school collections)


  2.   review catalogs and selection tools


  3.   examine the preview and return policies of the chosen vendor


  4.   consider the following criteria when examining materials


  a.  artistic quality

  b.  superior format

  c.  overall quality

  d.  timeliness

  e.  quality of the writing/production

f.   readability and popular appeal

g.  authoritativeness

  h.  reputation of author/artist/composer/producer/publisher

  i.  durability and price of the item


When purchasing non-consumable items that will be placed in the school media center, the following procedures must be followed:


  1.   The teacher will present a request for proposed purchases to the Media Review Committee composed of the principal, media specialist, and a teacher representative, elected annually by the faculty.


  2.   The teacher will submit a purchase order to the principal for processing.


  3.   The teacher will follow the procedures for purchase and inventory as established by local and state policies and laws.


  4.   The teacher will preview/review material upon receipt to verify purchase order and determine acceptability.


  5.   The teacher will forward acceptable materials to the media specialist for cataloging and adding to the school collection.


  6.   The teacher will return materials which are found to be unacceptable to the principal or his/her designee.


General requirements to be followed are:


  1.   Audio-visual materials, including films (16 MM), filmstrips, games, kits, prints, recordings, sets, tapes, transparencies, charts, globes, computer disks, models, maps, regalia, slides, videos, along with books and equipment, are to be catalogued as a part of the individual school media center collection, stored in the media center, and made available for check out by the teacher.


  2.   All materials are the property of the Andalusia City Board of Education.  Individual teachers may not remove items from the school collection.


  3.   The procedures outlined in the Instructional Materials Selection Policy should be followed if an item is challenged.
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  Code:   DG

  Adopted: November 17, 2003




Expenditure of Public Funds for Special Recognition


The Board of Education, in compliance with Amendment 558 of Section 94, will expend public funds only for the recognition of significant contributions to education in the Andalusia City School System and to promote educational excellence by students, faculty, staff, and the public.  Recognition shall be in the form of trophies, plaques, academic banquets, and other honors that promote academic excellence in the Andalusia City School System and recognize special deeds that strengthen public education in Andalusia.
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  Code:   DH

  Adopted: November 17, 2003



Worthless Checks


The Alabama Department of Education requires all school systems to establish and implement certain policies regarding worthless checks:


  1. The local principal or other school administrator must exercise due diligence in the acceptance of checks and in the collection of NSF checks.  A list of individuals who have submitted bad checks will be maintained in order to prevent the receipt of any further checks from those individuals.  Uncollected NSF checks may not be simply written off.  The local school or school system must take necessary actions to collect the check amount and must document those actions and procedures.
  2. A NSF check fee of $10.00 will be charged to the check writer for all returned checks whether collected or not.  The fees collected may be utilized to cover any expenses incurred in collecting checks and in covering the actual face value of any uncollected checks.  The collected NSF check fees may be maintained in a non-public local school fund.  If a check is determined not to be collectable, this non-public fund can then be utilized to transfer funds to the appropriate state, federal, or public fund to cover the amount of the NSF check.  The fees may also be maintained in the fund actually receiving the NSF checks as long as the school system documents that the fees collected are greater than the amount of NSF checks received.
  3. Whether a system elects to charge a fee or not, non-public funds must be used to cover any insufficient checks in state, federal, or public fund accounts.  The non-public local funds must not be restricted or designated for any other purpose such as for a club or other fund-raising purpose.  If a school system utilizes non-public local funds to cover NSF checks rather than a NSF fee, the system must have documentation on file to reflect transfers to the appropriate funds that received NSF checks that were not recovered.
  4. Notice to the Maker - A ten (10) day notice must be mailed Certified/Registered mail for any check stamped insufficient funds.  The Certified/Registered letter must be addressed to the person who signed the check, and to the full and correct address on the check.  A Return Receipt Request Card (green signature card) must be purchased.  The check writer must be given ten (10) full days from receipt of your letter to make the bad check good.  After the ten (10) days are over, the bad check will be turned over to the Covington County District Attorney's Office Worthless Check Unit.  If the Certified/Registered letter is returned to you, no waiting period is required.  If the check is stamped "Account Closed", no waiting period is required.
  5. When filing a claim with the Covington County District Attorney's Office Worthless Check Unit, you must take the original check, Certified/Registered mail receipt (proof of purchase), Return Receipt Request Card (green signature card), or the letter that is returned, and any copies of letters, invoices, or correspondence pertaining to the bad check.
  6. Once a worthless check is turned over to the Covington County District Attorney's Office Worthless Check Unit, the school system cannot accept any money from the defendant in payment of the bad check.  Collection will be made by the District Attorney's office.  Once charges are filed, they will not be dismissed unless approved by the Unit Supervisor.  Alabama law requires that the business or individual withdrawing a warrant pay a $30.00 service fee for each warrant withdrawn.
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  Code:   DI

  Adopted: November 17, 2003



Sales Price for Adult Meals


The Alabama Department of Education requires all school systems to establish and implement certain policies regarding sales price for adult meals.


USDA regulations set forth a minimum price that must be charged to non-CNP system employees for meals.  This price must, at a minimum, be established at:


  the price of a paying student's meal

  plus   the USDA reimbursement for a paid meal

  plus   the value of commodity assistance per lunch.


USDA regulations do permit school systems to supplement or offset a deficit sales price for board employees by such means as charging less indirect cost than the maximum or by actually transferring funds to the Child Nutrition Fund.  If a system elects to supplement a deficit sales price of adult meals, this process must be documented.


Each school's handbook will publish the current year's sales price for adult meals.
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  Code:   DJ

  Adopted: November 17, 2003



Charged Meals Policy


The Andalusia City School System allows no charging of meals in the school cafeterias.


A nominal non-reimbursable meal or snack will be provided to elementary students when they do not have meal money.  However, the practice of serving such a nominal meal or snack should only be done as an occasional occurrence.
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  Code:   DK

  Adopted: June 12, 2006



Work Periods


  The work periods for certified personnel shall conform to the following schedule:


  1. Nine (9) month personnel's work period shall encompass 187 work days and shall begin each year on the date set by the annual School Calendar.  All work shall be in accordance with the Annual School Calendar approved by the Board.

  1. Ten (10) month personnel's work period shall encompass 202 work days and normally shall begin ten (10) work days prior to the date set for the beginning contract day for nine (9) month employees and normally shall conclude five (5) work days after the last day for nine (9) month employees.  Based upon the needs of the School System, the Superintendent of Education shall be authorized to establish alternate work periods for ten (10) month personnel.

  1. Eleven (11) month personnel's work period shall encompass 222 work days and normally shall begin twenty (20) work days prior to the date set for the beginning contract day for nine (9) month employees and normally shall conclude fifteen (15) work days after the last contract day for nine (9) month employees.  Based upon the needs of the School System, the Superintendent of Education shall be authorized to establish alternate work periods for eleven (11) month personnel.

  1. Twelve (12) month personnel's work period shall encompass 240 work days and normally shall begin on July 1 of each year and conclude on June 30, with provisions for two weeks vacation as approved by the Superintendent of Education.

The work period for non-certified personnel shall be based on job descriptions and contractual agreements at the time of employment and/or reassignments made in accordance with law.



Ref: Alabama Code, 26-13-10 Legislative Act 2006-251(HB333)
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  Code:   FAA

  Adopted:   November 17, 2003

Revised: October 23, 2006



Rental of Facilities Policy



It shall be the policy of the Andalusia City Schools to welcome use of its facilities for purposes in keeping with the philosophy of the Andalusia schools.  The Board finds it necessary to charge fees to help defray a portion of the costs for utilities and upkeep and to cover the cost of personnel who must be scheduled.


Rentals of school facilities shall be administered through each school's office in cooperation with the principal in control of the facility to be rented.  A standard rental contract shall be signed in advance by the Principal or the Principal's designee, and the individual authorized to represent the organization renting the facility.  (Refer to Agreement Concerning the Use of Public School Facilities.)  The contract forms shall be supplied by the site's office.  All rentals are subject to regulations listed under Procedures and Rental Fees.


Long-term rentals shall not be made.


Rentals shall not be scheduled in advance of the current scholastic year.


The Board reserves the right to refuse rental to any individual or organization whose rental is not, in the opinion of the Principal, and Board, in the best interest of the Andalusia City Schools.


Andalusia City Schools' vehicles are not available for rent because of liability considerations.
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  Code:   FAB

  Adopted: November 17, 2003

  Revised: October 23, 2006



Rental of Facilities Procedures


All rentals are subject to the following regulations:


1. All persons representing an organization or agency must make reservations by filling out a form entitled, "Reservation for Rental of School Facilities."  This form is available at the Principal's office.  The Principal or his/her designee will schedule the dates and furnish other needed information.  Prior to the date of use, written agreement entitled, "Agreement Concerning Use of Public School Facilities" shall be signed by both parties.

2. The rental fee set forth for each facility shall include all reasonable utility, cleanup charges, and personnel costs.

3. The Board reserves the right to have an employee of the Board present during the use of its facilities to operate sensitive equipment and to ensure against damage to the facilities.  The employee assigned to this task shall be paid a reasonable compensation for the services.  This charge shall be in addition to the stated rental charges.

4. Appropriate building service personnel must be included in the contract to cover services provided.

5. For those activities when meals are to be served in the school cafeterias, food service personnel employed by the Board shall supervise the preparation and serving of the meals.  No equipment or dishes may be removed from the cafeteria, and any equipment or utensils that are broken must be paid for.  The principal shall coordinate such activities with the cafeteria manager and the Food Service Coordinator.  Profit-making organizations shall not be allowed to rent cafeterias.

6. School facilities shall not be rented by any religious or political group except upon written application to the Board and upon Board approval.

7. School facilities shall not be leased at any time that interferes with school activities.

8. Any profit-making organization or person leasing or using school facilities must provide insurance coverage of not less than $500,000 per person per accident insuring the person or organization and the Andalusia City Board of Education against loss from the use of facilities.  Proof of such insurance shall be given at the time of contracting for rental.

9. Any activity that may potentially damage facilities shall be prohibited.

10. Parent-Teacher Organizations, Boy and Girl Scouts, Booster Clubs and the Andalusia Recreation Department may use school facilities without charge provided they coordinate such use with the Principal or his/her designee.

11. Any organization conducting an activity for the sole benefit of Andalusia City School students may petition the Principal for a reduction or waiver of fees.

12. The Board of Education may refuse to rent facilities to any individual or organization whose philosophy or purposes are not in keeping with those of the Andalusia City Schools.

13.   Organizations using the buildings must provide and will be responsible for their  own set-up, break-down and will be responsible for proper care and use of the property.

14.   Organizations must ensure the Alabama State Law forbidding the use of tobacco, alcohol, and firearms on school property is enforced.
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  Code: FAC

  Adopted: November 17, 2003

  Revised:   October 23, 2006

Rental Fees


All rentals are subject to the following charges:


I. ANDALUSIA HIGH SCHOOL FACILITIES


a.   Stadium:  a rental fee of $250 per day shall be charged for use of the stadium.  This shall include rentals for performances or rehearsals with the use of stadium lights.  A reduction of $50 in the rental fee will be made if lights are not used.  A cleanup charge will be assessed if the renter does not satisfactorily clean the facility.  No activity may be held in the stadium that may damage the playing turf.


b.   Gymnasium:  a rental fee of $250 per day shall be charged for the use of the Andalusia High School gymnasium.  No activity may be undertaken which may damage the gymnasium floor or its finish.


c.   Auditorium:  a rental fee of $300 per day shall be charged for the use of the auditorium complex for performances.  A fee of $100 per day shall be charged for rehearsals.  Any local, non-profit, civic, or service organization which uses the auditorium primarily to provide educational experiences to which students in the Andalusia City Schools may avail themselves (e.g., concerts and plays) or which uses admission receipts primarily to benefit students in the Andalusia City Schools (e.g., scholarships) may apply to the Principal for a reduced auditorium rental fee.  In no case is this fee to be less than the direct costs of the production (i.e., costs for supervision, cleanup, light/sound operation and utilities).  This direct cost provision shall also apply to rehearsals.  Organizations desiring such a reduced fee must apply to the Principal in writing and explain how the organization and activity meet the criteria described above.


d.   Cafeteria:  a rental fee of $200 shall be charged for use of the cafeteria.  A member of the cafeteria staff shall be present and shall be compensated at the appropriate rate when the cafeteria is rented.


e.   Classrooms:  a rental fee of $50 per day shall be charged.


f. Library:  a rental fee of $100 per day shall be charged.

II. MIDDLE SCHOOL FACILITIES

a.   Middle School Gymnasium:  a rental fee of $200 shall be charged for the use of the gym.  No activity may be undertaken which may damage the gymnasium floor or its finish.


b.   Cafeteria:  a rental fee of $200 shall be charged for use of the cafeteria.  A member of the cafeteria staff shall be present and shall be compensated at the appropriate rate when the cafeteria is rented.


c.   Classrooms:  a rental fee of $50 per day shall be charged.


d.   Library:  a rental fee of $75.00 shall be charged.


III.   ELEMENTARY SCHOOL FACILITIES


a.   Town Square:  a rental fee of $300 per day shall be charged for the use of the Town Square.  A fee of $100 shall be charged for rehearsals.


b.   Cafeteria:  a rental fee of $200 shall be charged for use of the cafeteria.  A member of the cafeteria shall be present and shall be compensated at the appropriate rate when the cafeteria is rented.


c.   Gymnasium:  a rental fee of $200 per day shall be charged for use of the gymnasium.


d.   Classrooms:  a rental fee of $50 per day shall be charged.


e.   Indoor play area is not to be rented.

IV.   In addition to the above fees, groups will be charged the hourly rate necessary to compensate custodial help.  Such additional charges shall also apply to cafeteria workers.

V. In addition to the above fees, the operation of equipment, lighting, public address systems, etc. shall be accomplished by or under the direction of a school employee who shall be compensated for his/her services.  Additional charges may be made for the use of special equipment.


  See also Duties of Superintendent, Code CA; Duties of the Principal, Code CB  
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  Code: FAD

  Adopted: November 17, 2003



Agreement Concerning the Use of

Public School Facilities


1. The facilities are public property and shall be utilized as public property and will not be used for any religious purposes, private gains, or private purposes without first disclosing in full to the proper authority charged with the supervision of said facilities the use to which the facility will be used and receiving the approval of said authority in writing for such purposes.  In no event will the facility be used for any purposes other than that authorized in writing.


2. The organization or person using the said facility agrees to hold the Andalusia School Board harmless from any losses of any nature whatsoever occurring from the use of the said facilities.


3. Only those facilities designated by the supervising authority will be used and all other buildings, areas, or facilities will in no wise be utilized or entered for any reason whatsoever.


4. The use or utilization of any rented facility will not interfere with school related activities and in the event a school related activity should be scheduled and the facility thereby rented should be needed for said school related activity then this agreement may be cancelled without any prior notice and without any liability on the supervising authority.


5. The organization or person renting or utilizing the facility shall not alter, remove, or renovate any portion of the rented facility, including but not limited to, fixtures, electrical services or sound or electrical devices.  Moving and adjusting equipment, lights, public address systems, etc., shall be accomplished by or under the direction of a designated school employee.


6. The organization or person leasing the said facility shall not permit misconduct of any kind to be committed on the said premises, including but not limited to, the use of profanity, intoxicating beverages or drugs of any kind and will at all times insure that sufficient law enforcement officers are present on the premises to control any acts of misconduct.


7. The organization or person renting or utilizing said facility may have at least one representative present during the time facilities are used and said person shall have the necessary authority to insure compliance with this agreement.

8. The organization or person utilizing or renting said facilities shall be responsible for the repair of any damages done to the said facility regardless of nature.  The restoration of the said facility shall be completed within 12 hours from the completion of the use of the facility and shall be inspected by the authority authorizing the use.  The organization or person using or utilizing said facility shall deposit with the Superintendent the sum of $    to insure that the facilities have not been damaged and that they have been properly cleaned and restored to their normal condition.


9. The organization or person renting the said facilities shall pay to the Superintendent the sum of $  as rental for the use of the said facility.  In the event the facility is to be used for practices or additional periods prior to any one engagement, an additional sum of $    shall be paid to said Superintendent per use or practice session.


10. The organization or person renting the said facility shall pay to the Superintendent the sum of $    as payment for services rendered by the school employee (due the first school day after use).


11. Any special provisions set forth by the authority authorizing the use of the facilities are hereby attached as Exhibit A to this agreement, made a part hereto, and shall be of force and effect upon the parties as if fully set forth herein.


Agreement to be signed by a representative of organization renting said facility and a representative of the school system.
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  Code:   FB

  Adopted: November 17, 2003




Purchase and Disposal of Property



The purchase of real estate shall be done only by the Board of Education upon the recommendation of the Superintendent.  Real estate owned by the Board of Education may be sold only with the approval of the Board and the recommendation of the Superintendent.


The purchase and disposal of equipment will be done in compliance with the bid law and other laws of the State of Alabama.


See also Duties of the Superintendent, Code CAO
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  Code:   GA

  Adopted: November 17, 2003




Distribution of Policies

Copies of the revised policies of the Andalusia City Board of Education will be given to all employees in the fall of 2003.  Personnel employed after this time will be provided a copy of the policies.  All staff members are responsible for being familiar with these policies, updating the policies as directed by the Central Office, and returning the policy manual upon terminating employment with the Andalusia City School System.
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  Code:   GAA

  Adopted: November 17, 2003




Equal Opportunity Employment

The Board of Education declares that no person in the school district shall, on the basis of age, race, disabilities, religious beliefs, national origin, sex, or similar personal distinction, be excluded from participation in, be denied the benefits of, or be subject to discrimination in regard to employment, retention, promotion, transfer, or dismissal in any educational program or activity under the jurisdiction of the Board.


The Superintendent and/or his/her representative shall investigate all complaints which may be raised in regard to any alleged discriminatory action for appropriate treatment by the Board.


Ref:    U. S. Const. Amend. XIV, 1: 42 U. S. C. 20003-1 to 1-17; 20 U. S. C. 1681 et. seq; 29 U. S. C. 794; 29 U. S. C. 621 et seq;
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Code: GAB

Adopted: November 17, 2003


Americans With Disabilities Act

The Americans with Disabilities Act of 1990 ("ADA"), 42 U. S. C. §12132, provides that "no qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity."

The Board of Education will appoint an ADA Specialist to handle all questions pertinent to the Act.  The office address and phone number of the appointed specialist will be included in all student handbooks, applications for employment, and shall be posted in a place within each building owned or operated by the Board.  The ADA Specialist shall be responsible for coordinating the Board's efforts to comply with and carry out its responsibilities under the ADA, including any investigation of complaints communicated to the ADA Specialist.

Any student, employee, applicant for employment, or patron of the Board who believes they have been discriminated against on the basis of disability in violation of the ADA, may file a written complaint with the ADA Specialist.  The complaint must be filed in writing and contain the name and address of the person filing the complaint and a description of the alleged violation.  The complaint should be filed within 10 working days of the alleged violation.  The ADA Specialist will conduct an investigation into the alleged violation and mail a written response to the allegation within 10 working days after receipt of the written complaint.  The appeal must be in writing and state with particularity the positions of the response with which the complainant disagrees.  The Board shall consider the appeal at the next regularly scheduled meeting of the Board and shall notify the complainant in writing of its decision within 10 working days after the Board meeting at which the appeal is considered.


The ADA Specialist shall maintain all files of the Board relating to complaints filed pursuant to this policy.
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  Code:   GABA

  Adopted: November 17, 2003

Child Abuse and Neglect



Alabama law requires that teachers and school officials report any child who is known or suspected to be abused or neglected.  It is a misdemeanor to fail to report.  Educators making such a report are immune from liability under the law.  Teachers with a child in their class whom they know or suspect to be abused or neglected should make an immediate report to the principal who then will be responsible for contacting the proper authorities.
 
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  Code:   GABB

  Adopted: November 17, 2003



Relations to Students

Teachers shall make an immediate report of any unusual disorder among students to their principal.


See also Code J, Students, Andalusia City Board of Education policies


Ref:  Act 95-313
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  Code:   GAC

  Adopted:   November 17, 2003




School Duties

During school hours, teachers shall devote their time exclusively to school duties.  Plans and reports not immediately needed should not be prepared during the hours when teachers are in charge of pupils.


Teachers are not to use any time during school hours to talk to salesmen or solicitors about their personal business and are to talk to people engaged in selling school supplies only after being referred to these people by the principal.
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  Code:   GAD

  Adopted: November 17, 2003




Soliciting School Patrons

Teachers shall not solicit patrons of any school in the system for the purchase of books or other materials.  Teachers shall not act as agents or accept commissions, royalties, or other rewards for books or other school materials, the selection or purchase of which they may influence.
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  Code:   GAE

  Adopted:   November 17, 2003




Classification of Pupils

Teachers shall be responsible for classification and grading as well as promotion of their pupils in accordance with local school and Board policies and with the counsel of the principal.
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  Code: GAF

  Adopted: November 17, 2003




Discipline

Teachers shall be responsible for any disciplinary measures administered in their classrooms.  If a teacher is to administer corporal punishment, he must have as a witness the building level administrator, or request the administrator to administer the corporal punishment.  A brief written report is to be submitted to the principal's office stating the name of the child, the nature of the offense and extent of the punishment.  The principal has the responsibility for submitting this report in triplicate to the Superintendent.  The Board assumes responsibility for the teacher's action only if Board policy is followed.


See also Code J, Students, Andalusia City Board of Education policies
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  Code: GAG

  Adopted:   November 17, 2003




Time of Arrival and Departure of Teachers

All teachers shall report for duty at least 15 minutes before the opening of school and shall remain on duty for at least 30 minutes after the last regularly scheduled classes are dismissed, with the exception of the last day of school each week.  Teachers are to make Mondays available for faculty meetings and are to remain in the meeting until it is concluded unless he/she is attending to assigned school business and excused by the principal.


In case of emergency, when early dismissal of school is a possibility, all teachers and administrators are to stay with their assigned students and duties until at least 30 minutes after school is dismissed and/or until released by the principal.
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  Code:   GAH

  Adopted:   November 17, 2003




Tutoring Pupils

No teacher may tutor for pay any pupil whom he/she teaches in the regular school program.
 
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  Code:   GAI

  Adopted: November 17, 2003




Parent/Teacher Conferences

In order to encourage cooperative planning and to establish lines of communication between the school and the home, at least one "parent/teacher" conference shall be scheduled annually for each child in the school system.  A "parent/teacher" conference shall be defined as interaction between parents or legal guardians and members of the school system's professional staff for the purpose of discussing individual students' goals and objectives.


The following types of conferences are recommended and recognized as being acceptable:


1.   planned, scheduled one-to-one conference


2.   planned, scheduled small-group conference and/or class conference


3.   planned, scheduled telephone conference (to be employed only when documented by administrators that personal conferences are not possible or feasible)


4.   two-way written interactive communications, copies of which are on file


Though it is preferable that conferences will be held at school, other settings as determined by the parent and educator are acceptable.


Each individual school principal and faculty will draw up their own plan and file a copy with the superintendent by the end of the second week of school each year.


The principal will have primary responsibility to see that the Board policy is implemented and carried out.


Written documentation of all conferences must be kept in the files of the principal's office.
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  Code:   GAJ

  Adopted: November 17, 2003




Care of Equipment

Teachers shall be responsible for the proper care of all books, apparatus, bulletins, supplies and furniture owned by the Board of Education and assigned to the teacher.
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  Code:   GAJA

  Adopted: November 17, 2003  


Use/Security of Technology

The Board shall encourage and support the use of technology in the school system as a tool for learning and administrative use.


To maintain security and proper use of technology in the schools, all users shall adhere to the guidelines established in the Acceptable Use form.  All students, students' parents or legal guardians, and staff must sign this form yearly, before they are given access to the Internet.  The Acceptable Use form addresses the following Internet safety issues:


•a.   Access by minors to inappropriate matter on the Internet and World Wide Web;

•b.   The safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications;

•c. Unauthorized access, including so-called "hacking", and other unlawful activities by minors;

•d. Unauthorized disclosure, use, and dissemination of personal information regarding minors;

•e.   Measures designed to restrict minors' access to materials harmful to minors.


Misuse of the network, computers, and/or internet including, but not limited to, transmission of any materials in violation of United States/Alabama law or local ordinance is prohibited; this transmission includes, but is not limited to, copyrighted materials, threatening or obscene material, materials protected by trade secret, or invading an individual's privacy.  Such misuse may result in employee termination or student expulsion.  All information regarding students and personnel stored on the network shall be collected, maintained and disseminated under such safeguards as are necessary to comply with the Family Educational Rights and Privacy Act of 1974.


A technology protection measure designed to block or filter Internet access shall be active at all times.
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  Code: GAJB

  Adopted: November 17, 2003


Unannounced Visits by Law Enforcement Officials


It is the policy of the Andalusia City School System to allow law enforcement officials, with the approval of the Superintendent of Education, to make periodic unannounced visits to any Andalusia City School campus for the purpose of detecting the presence of illegal drugs.  This may include the use of drug sniffing dogs.
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  Code:   GAJBB

  Adopted: November 15, 2004


Deadly Weapon or Dangerous Instruments


It is the policy of the Andalusia City School System that all persons, except authorized law enforcement personnel, be prohibited from bringing or possessing any deadly weapon or dangerous instruments on school property.


Violations of this policy by students or personnel will result in an automatic suspension until an investigative hearing is held by the Superintendent.  The investigative hearing may result in further disciplinary action.


Local school system policy will not supersede any criminal charges that may be imposed by local authorities.


Ref:  Alabama Administrative Code 290-3-1-.02(b)(3)
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Code:   GAJC

Adopted:   November 17, 2003




School Resource Officers

It is the policy of the Andalusia City Schools Board of Education to secure the services of school resource officers (SROs) and/or a law enforcement liaison, when appropriate, to implement and monitor campus security programs.  SROs may be assigned to patrol areas such as building entrances, halls, stairwells, cafeterias, locker rooms, restrooms, parking lots, delivery and loading zones, and school grounds.  Other responsibilities may include checking students' and visitors' identification and patrolling at athletic and other school events.  In addition, SROs may provide on-site expertise in school safety, gang activity, intraschool relations, facility design, and other safety measures as requested by the school administration.


SROs, at a minimum, may complete orientation training in school emergency response, juvenile law, and nonviolent conflict resolution.
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  Code:   GAJD

  Adopted: November 17, 2003




Metal Detectors

To provide and maintain a safe and secure environment for students, staff, and authorized visitors, the Andalusia City Schools Board of Education may employ the use of metal detectors.  Stationary and/or mobile metal detectors may be used.  Training shall be provided for authorized persons on the use, maintenance, and storage of said equipment and on laws and procedures for conducting searches.  Particular circumstances may call for private, hand-held metal detector searches.  All metal detector searches shall be conducted by school board employees and/or law enforcement liaison.  Any information obtained through the use of metal detectors shall be used only for school disciplinary or law enforcement purposes.  The board shall establish the schedule for use of detectors, but individual schools may implement a more stringent schedule if approved by the board.  These policies shall be communicated annually to all school personnel, students, and parents.
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  Code:   GAJE

  Adopted: November 17, 2003




TV Surveillance Cameras

To provide and maintain a safe and secure environment for students, staff, and authorized visitors, the Andalusia City Schools Board of Education may use surveillance equipment on properties owned and/or maintained by the school system.  Properties include buildings and grounds as well as vehicles owned and/or operated by the system.  Training shall be provided for authorized persons in the use, maintenance and storage of equipment and tapes, and on applicable laws related to the use of surveillance equipment.  Individual schools shall establish a system for maintenance and storage of equipment and tapes.  Equipment and tapes shall be stored in secure places with access by authorized persons only.  All school personnel, students, and parents shall be informed that they are subject to being videotaped while in school buildings, on school grounds, at school events, and on system-owned/maintained vehicles.  Any information obtained through the use of surveillance equipment shall be used only for school disciplinary or law enforcement purposes.
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  Code:   GB

  Adopted: November 17, 2003




Employment

Refer to Recruitment/Employment Plan at the Central Office and at each school.


Andalusia City Schools will conduct fingerprinting and background checks on all new employees.


See also Duties of the Board, Code BB; Duties of the Superintendent, Code CA

Ref:  Alabama Code 16-11-9, 16-11-17, 16-12-16
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  Code:   GBA

  Adopted: November 17, 2003




Reduction in Force


Should it be necessary because of financial limitations, declining enrollment, closing of a building, or other serious and legitimate business or legal reasons, or because of a serious natural disaster to decrease the professional personnel, the Board shall, (individual contracts notwithstanding), have the authority to terminate, demote, or reassign professional personnel to achieve the necessary reduction in staff.


As a prerequisite to all other considerations, the Board shall determine, upon the recommendation of the Superintendent, the type of instructional service within the organization and/or categories in which personnel is to be reduced.  (See note below.)


In accomplishing the necessary reduction, probationary personnel shall be terminated first, but due consideration will be given to level and type of certification and to the subjects taught by such personnel.


Based on the most recent recorded evaluation, probationary personnel in this category shall be ranked from highest to lowest and shall be terminated in inverse order to their ranking.


If two or more persons are determined to be equally qualified and suited to the assignment or assignments remaining, the one with the least continuous service to the system shall be terminated first.


In the event that personnel with continuing service status must be terminated, all such personnel within the classification to be reduced shall be ranked form highest to lowest based on a composite of the three (3) most recently recorded evaluations and terminated in inverse order.


If two or more persons are determined to be equally qualified and suited to the assignment(s) remaining, the employee's continuing service in the school district in the targeted classification shall govern.  If between two or more employees the length of continuous service is equal, prior teaching experience shall govern, and if prior teaching experience is equal, the position of the respective employees on the salary schedule at the time of the reduction shall govern.


Any reduction in personnel shall procedurally be accomplished in accordance with Alabama Code 16-24-8 to -10.

Recall


Any employee terminated or demoted pursuant to this policy shall have recall rights to any position for which he or she is certified, for two (2) calendar years from the effective date of his or her termination or demotion, and shall be recalled to available positions in such professional categories in reverse order of termination or demotion.


If a former employee refuses an offer of employment pursuant to this policy, his or her rights of recall are forfeited.


Note:   The Board recognizes the distinct organizational levels of early elementary, elementary, junior high, senior high and subject areas for consideration as distinct categories.  The personnel within these levels may be considered separately, i.e., elementary and secondary, physical education, music, counselors, library personnel, media center, etc.  The Board recognizes that longevity or experience, without consideration of such factors as certification areas, performance evaluation, and needs of the school district are not valid staff reduction techniques.
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  Code: GC

  Adopted: November 17, 2003

Tenure



Teachers and principals of the Andalusia City Schools shall be subject to the provisions of the Alabama Tenure Law.


See also Duties of the Superintendent, Code CA
 
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Code: GD

Adopted:   November 17, 2003


Salary



Salaries of all professional personnel shall be fixed by the Board and shall be set prior to the beginning of the contract period, assuming the Legislature has appropriated school funds for the ensuing year.  All regular salary payments shall be made in 12 equal monthly installments, payable on the last day of each calendar month after completion of work in the past month.


As per November 22, 1993, Board minutes, be it resolved that the Andalusia City Board of Education goes on record to state that future pay raises for Andalusia City School employees will not be effective prior to funds being appropriated unless otherwise acted upon by a majority vote of the Board.

Ref:  Alabama Code 16-1 1-17
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  Code:   GE

  Adopted: November 17, 2003




Contracts



Any professional employee shall be given a formal contract.  Renewal of contracts shall be automatic unless the teacher is notified by the last day of employment of his current contract.  State law prevents a teacher resigning within 45 days of the opening of school or during the school year except by mutual agreement with the school system.


Teachers are sometimes offered positions in other school systems which may provide professional advancement, or they may desire to relocate for other reasons which may cause a teacher to ask to be released from a contract in the local schools.  The Board's first obligation is to the children in the schools.  If a suitable replacement can be found, and it is felt that the educational program of the school will not be impaired, a teacher may be released from the obligation of a contract.


Ref:  Alabama Code 16-24-11, 16-24-12
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  Code:   GEA

  Adopted: November 17, 2003




Personnel Records



The Board shall direct the Superintendent to maintain complete, accurate and current personnel files on all employees. 


It shall be the responsibility of each employee to insure that his or her local school or Central Office personnel files are complete and current in compliance with established Board procedures.


The employee, or any person designated in writing by the employee, may upon request, review all of the contents in his or her personnel file and receive copies of any documents contained in the file.  No document shall be withheld from the employee or his or her representative.  A representative of the employee may accompany him or her during the personnel file review.  The employee may answer or object in writing to any material in his or her file and the answer or objection shall be attached to the appropriate material.  Under no circumstances shall an employee request permission to review his or her personnel file during the time when the employee is supposed to be fulfilling employment-related duties.


Public access to school personnel files is affirmed subject to the privacy rights rulings of the various federal and state courts.


Any materials pertaining directly to work performance may be placed in the record of the employee and a copy of the materials shall be provided to the employee.  Statements, reports, and comments relating to work performance, disciplinary action against the employee, suspension of the employee, or dismissal of the employee shall be written and signed by a person reasonably competent to know the facts or make a judgment as to the accuracy of the subject information.  Additional information related to the written materials previously placed in the personnel file may be attached to the material to clarify or amplify them as needed.  A copy of all materials to be placed in an employee's record which may tend to diminish the employee's professional or work status or reflect adversely on the employee's record of performance or character shall be provided to the employee.

Any anonymous complaint or material received by a school official shall be immediately transmitted to the Superintendent.  If the material is deemed worthy of an investigation by the Superintendent, it may be investigated.  The results of the investigation shall be written, signed by the Superintendent or his/her designee in charge of the complaint, dated, attached to the material in question, and placed in the personnel file of the employee.  Any anonymous complaint which is not investigated within 30 calendar days of its receipt by the Superintendent shall not be retained, but shall be destroyed.

The transfer of a personnel file or any parts, summation, or copies of the personnel file of an employee will be done upon the written request of the employee.

The Andalusia City Board of Education may transfer an employee's personnel file or copies or parts thereof to another employer or prospective employer.

Payroll deductions which the employee has authorized shall continue effective (Section 16-22-6, Code of Alabama 1975).

Any documents which may be lawfully contained in the personnel file of an employee shall be made available to a lawfully authorized hearing officer or panel conducting an investigation into the competency or performance of the employee, and to all appropriate law enforcement officials.  Statistical information on employees and former employees may be transmitted to the Department of Archives and History and to the State Department of Education for historical research and information.

Ref:  Act No. 98-374
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  Code:   GF

  Adopted: November 17, 2003


Line of Authority



Teachers shall be directly responsible to the local building administrator(s).  They shall promptly and consistently carry out the instructions of the local school administrator(s) and Superintendent.


See also Duties of the Principal, Code CB; Appendix A, Code C, Andalusia City Board of Education policies
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  Code:   GG

  Adopted: November 17, 2003


Leaves of Absence/Extended Leave

Teachers


Extended leave is defined by the Board as any absence from work of more than 15 working days.  Extended leave may be granted without pay only for the period of time the teacher is unable to perform assigned duties.  Teachers on tenure may be granted leave without pay for periods of up to one school year.  Additional leave may be granted upon recommendation of the Superintendent and approval of the Board.  For these purposes, a semester in Andalusia City Schools is defined "from the beginning of school to the end of the second nine weeks grading period and from the beginning of the third nine-weeks grading period to the end of the school year."  Insofar as circumstances permit, a teacher, after leave has ended, shall be assigned to a position similar to the position previously held but not necessarily the identical position or school.  Any assignment must be one in which the teacher is certified according to the requirements of the Southern Association of Colleges and Schools.  If any teacher should not return to work within the time period agreed upon and in conformity with the procedure stated in this policy, his/her contract will be voided.  The procedures stated below must be followed.


  1. Extended leave may be granted for health, maternity, or other justifiable reasons.  An extended leave shall not affect a teacher's tenure status, accumulated sick leave, or retirement.
  2. A teacher must submit written application to the Board through his immediate supervisor requesting extended leave along with a doctor's certificate verifying the illness/pregnancy.  In the case of pregnancy, the certificate should state when such leave should begin.
  3. The teacher, the immediate supervisor, the Superintendent, and the attending physician shall cooperatively determine when extended leave is to begin and/or end.  The doctor's certificate submitted with the request shall be a prime consideration in these decisions.
  4. When or before extended leave has expired and the teacher wishes to return to work, a doctor's certificate must be filed with the Superintendent verifying that the teacher is able to perform the duties demanded by the job.  Should the teacher not be able to return to work, an extension of leave will be considered on the merits of each individual case.

See Code GJA, Family Medical Leave Act

Ref:  Alabama Code 16-12-21
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Code: GH

Adopted: November 17, 2003


Personal Leave


Teachers are granted two days personal leave each year.  Teachers are asked to give principals as much notice as possible but not less than 24 hours when planning to take personal leave in order that suitable arrangements can be made for a substitute.


At the end of the contract period, teachers will be paid at the substitute teacher's rate for any part of the two days personal leave that is not used.


Teachers are allowed three additional days personal leave with the cost of the substitute being deducted from their monthly salary.  For these additional days, approval from the principal and Superintendent must be obtained.  Teachers shall submit a request in writing to the principal at least 24 hours prior to the absence.  Failure to follow this procedure will result in the loss of one day's pay by the teacher.  The administration does not assume responsibility to remind the teacher of the policy nor to count the number of days personal leave used or unused by any individual.  Approval will be given if the matter for which the teacher is requesting leave cannot be conducted at any time other than during the school day.


Teachers may not use personal leave during the first week of school, last week of school, or on a day before or immediately after a holiday, except in unusual or emergency situations in which prior approval of a written request is granted by the immediate supervisor and/or Superintendent.  Such written request must clearly state the reason for the requested leave.  In no case may personal leave be taken to simply extend holidays and in no case may such leave be taken by more than three teachers in a given school.  In this instance, a week in school is to be interpreted as the first five days children attend and the last five days children attend.  Teachers taking leave at this time without prior approval will be docked a full day's pay for each day taken.


Teachers cannot use the three additional days personal leave provided by the school system to extend any other leave (i.e. maternity, sick leave, terminal leave, etc.)


Personal leave may, at the discretion of the teacher, be reimbursed to the teacher or be converted to sick leave days.


Each building principal shall have the responsibility and prerogative to further limit the number of teachers taking personal leave on any particular day.



Ref:  Alabama Code 16-8-26
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Code: GI

Adopted:   November 17, 2003




Professional Leave


Professional leave is defined as a specific activity which has as its primary purpose the improvement of one's performance in his/her job.


When a teacher requests leave from regular duties for professional improvement, the request must be submitted to the principal, in writing, at least five (5) working days prior to the requested leave date.


The written request shall include specific background information to justify the professional leave being granted.  For example, conference programs, workshop brochures, etc., should be submitted with the request so that it can be determined if the program or activity will have a direct, positive influence on the person's job performance.


The principal and Superintendent will, in a joint conference, determine if professional leave may be granted.  If approved, the Board will pay for the substitute and expenses incurred, subject to documentation.


The Board of Education will grant the local AEA affiliate up to a total of four (4) days leave for its officers or members to attend committee meetings.  The person representing the Association and using any of these four days will be provided a substitute by the Board.  However, the Board will assume no other expense for these individuals.  The President of the local Association will certify the request to the Superintendent in writing at least three days before such leave is to be taken.  The request must include the names of the individuals to be granted leave.

Ref:  Alabama Code 16-12-21
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  Code: GJ

  Adopted: November 17, 2003




Sick Leave



Teachers will be granted sick leave for the following purposes in accordance with Alabama Law:


a.   Personal illness


b. Bodily injury that incapacitates the teacher


c.   Attendance upon an ill member of the immediate family (husband, wife, father, mother, son, daughter, brother, sister, grandchildren, father-in-law, mother-in-law, daughter-in-law, son-in-law) of teacher or person standing in loco parentis.


d. Death in the immediate family of the teacher (husband, wife, father, mother, son, daughter, brother, sister, father-in-law, mother-in-law, daughter-in-law, son-in-law, sister-in-law, brother-in-law, nephew, niece, granddaughter, grandson, grandfather, grandmother, uncle, aunt)


e.   Where unusually strong ties exist, due to a teacher having been supported or educated by a person of some relationship, absences related to said person may be recognized for leave purposes.  In each such case, the teacher concerned shall file with his local board of education a written statement of the circumstances which justify an exception to the general rule.


Beginning August 1, 2001, employees may accumulate unlimited sick leave days.  Accumulated sick leave days held by an employee at retirement may be counted as service time.


Certificated personnel may participate in Andalusia City Schools' Sick Leave Bank.  Refer to Sick Leave Bank Policy located in the Central Office.





Ref:  Alabama Code 16-1-18.1, 16-12-21
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Code:   GJA

Adopted: November 17, 2003


Family and Medical Leave Act of 1993


FMLA requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons.  Employees are eligible if they have worked for a covered employer for at least one year, and for 1,250 hours over the previous 12 months, and if there are at least 50 employees within 75 miles.


REASONS FOR TAKING LEAVE:  Unpaid leave must be granted for any of the following reasons.


•   to care for the employee's child after birth, or placement for adoption or foster care;

•   to care for the employee's spouse, son or daughter, or parent, who has a serious health condition; or

•   for a serious health condition that makes the employee unable to perform the employee's job.


At the employee's or employer's option, certain kinds of paid leave may be substituted for unpaid leave.


ADVANCE NOTICE AND MEDICAL CERTIFICATION:  The employee may be required to provide advance leave notice and medical certification.  Taking of leave may be denied if requirements are not met.


•   The employee ordinarily must provide 30 days advance notice when the leave is "foreseeable."

•   An employer may require medical certification to support a request for leave because of a serious health condition, and may require second or third opinions (at the employer's expense) and a fitness for duty report to return to work.


JOB BENEFITS AND PROTECTION:


•   For the duration of FMLA leave, the employer must maintain the employee's health coverage under any "group health plan."

•   Upon return from FMLA leave, most employees must be restored to their original or equivalent positions with equivalent pay, benefits, and other employment terms.

•   The use of FMLA leave cannot result in the loss of any employment benefit that accrued prior to the start of an employee's leave.

UNLAWFUL ACTS BY EMPLOYERS:  FMLA makes it unlawful for any employer to:


•   interfere with, restrain, or deny the exercise of any right provided under FMLA;

•   discharge or discriminate against any person for opposing any practice made unlawful by FMLA or for involvement in any proceeding under or relating to FMLA.


ENFORCEMENT:


•   The U. S. Department of Labor is authorized to investigate and resolve complaints of violations.

•   An eligible employee may bring a civil action against an employer for violations.


FMLA does not affect any Federal or State law prohibiting discrimination, or supersede any State or local law or collective bargaining agreement which provides greater family or medical leave rights.


FOR ADDITIONAL INFORMATION:  Contact the nearest office of the Wage and Hour Division, listed in most telephone directories under U. S. Government, Department of Labor.
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  Code:   GK

  Adopted: November 17, 2003



Jury Duty



Teachers shall be encouraged to serve on juries when summoned to do so.  If a teacher is not called to serve on a case, he/she is to report immediately for work.  If called for a case, the teacher will be paid a full day and the substitute will be paid by the Board.
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  Code: GL

  Adopted: November 17, 2003




Court Appearances



If a teacher is subpoenaed to court as a witness through no fault or interest of his/her own, the teacher will be paid for a full day and the substitute will be paid by the Board.  If a teacher is in court for any other reason, the Board may not assume responsibility, and for payroll purposes the matter will be handled accordingly.
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  Code: GM

  Adopted: November 17, 2003




Holidays and Vacation for

12-month Professional Personnel



Twelve-month professional personnel are to receive the same holidays as the regular teachers with the exception that principals/assistant principals will be responsible for supervision of extracurricular and co-curricular activities.  During school closings, all twelve-month employees will be responsible for his/her department and principals/assistant principals will be responsible for the school to see that all is in readiness for reopening.


Two weeks or ten (10) work days vacation will be allowed during the summer months.  Dates will be set with approval of the Superintendent.  Attendance at regular summer school will be allowable as approved by the Superintendent.  Summer vacation will be forfeited upon attendance to regular summer school.  In the cases concerning vocational teachers, if this policy conflicts with State policy, the Board of Education will conform to State policy.  Work schedules for twelve-month professionals will be turned in to the principal and Superintendent and posted in the department.  Principals/assistant principals will turn in their work schedules to the Superintendent. 


Employees will be on duty in their respective departments or schools while school is in session.  The Superintendent or his/her designee is to be notified when building level administrators are to be absent.  During the summer months, 12-month employees will observe a forty-hour work week.
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  Code:   GN

  Adopted:   November 17, 2003




Insurance



All employees will be granted the amount allocated by the State Department of Education each year for hospital-medical insurance.
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Code: GO

Adopted:   November 17, 2003




Evaluations



The Superintendent shall be responsible for a program that will assure written evaluation of all teacher and support personnel in the school system.  Andalusia City Schools will use the Professional Education Personnel Evaluation System developed by The Alabama State Department of Education for teachers.  Evaluations will be used as a summative component of personnel evaluations.

See also Duties of the Superintendent, Code CA; Teacher Evaluation Instrument, Appendix A, Code G; Support Personnel Evaluation Instrument, Appendix B, Code G

Ref:  Alabama Code 16-12-15
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  Code:   GP

  Adopted:   November 17, 2003




Dismissal and Transfer



Teachers shall be dismissed or transferred only in keeping with provisions of the Alabama Tenure Law.  When nontenured teachers are to be dismissed, notification will be given no later than the last contract day, which is in conformance with State law.


Teachers desiring to transfer to another school within the system shall file a written request with the Superintendent.  Transfers may be granted when feasible and in the best interest of the school system.

See also Duties of the Superintendent, Code CA

Ref:  Alabama Code 16-12-16, 16-24-6, 16-24-8
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Code:   GQ

Adopted:   November 17, 2003


Salary Schedule



Teachers will be paid according to a salary schedule adopted by the Board of Education.

See also Duties of the Board, Code BB
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  Code: GR

  Adopted: November 17, 2003


Qualifying for a Higher Salary Bracket


A teacher, who earns a higher degree in order to earn advanced certification, will qualify for a higher salary classification upon the Superintendent's verification of completion of the higher degree.


Persons earning an advanced degree during the school year will be paid for that certificate from the date of issuance by the State Department of Education.
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  Code:   GS

  Adopted: November 17, 2003


Teaching Service Credit Eligibility


All public school experience will be recognized according to the salary matrix provided by the State Department of Education and on the locally adopted salary schedule.
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  Code:   GT

  Adopted:   November 17, 2003


Board of Education Reservations


The Board reserves the right to:


a. grant additional salary increments and supplements for additional special duties required of a teacher.


b. suspend future annual salary increments as economic circumstances may demand.


c. revise the salary schedule in light of changed conditions.



See also Duties of the Board, Code BB
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Code:   GU

Adopted: November 17, 2003



Deductions from Pay Warrants


Retirement

In compliance with state school retirement law, the Board shall deduct the amount specified by law from the full amount of each warrant issued to any full-time school employee.  Money deducted from pay warrants is transmitted monthly to the Retirement System as directed by the school retirement board.  All employees entering school service are required to become members of the state school retirement plan, provided they are full-time employees.  Deductions for retirement are tax sheltered for federal income tax purposes.


Federal Withholding Tax

In compliance with federal income tax laws, deductions shall be made from each salary warrant in amounts prescribed by law.  The federal government supplies income tax tables for the purpose of computing withholding tax.


Alabama Withholding Tax

In compliance with state income tax laws, deductions shall be made from each salary warrant in amounts prescribed by law.  The state furnishes income tax tables for the purpose of computing withholding tax.


Social Security

In compliance with federal and state laws, deductions shall be made for social security in the amount specified by the federal government.


Other Deductions

Deductions will be made upon request of employee for hospital insurance, tax sheltered annuity, AEA, NEA, local association, Alabama Council for School Administration and Supervision, and Credit Union.  Other deductions will be made in compliance with Act #83-207 (Alabama Legislature, 2nd Special Session, 1983).  Unless otherwise stipulated by law, deductions may not be started after the first month of school except for new employees who are employed after the first of the school year.  If an employee elects to pay professional dues, the dues must be paid for the entire year regardless of how long the teacher is employed.


In order for non-education related deductions to be made (e.g. personal life insurance), there must be at least forty (40) employees participating.  (This provision shall not apply to deductions made prior to the adoption of this rule.)
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  Code:   GVA

  Adopted:   November 17, 2003


Maintenance and Custodians

Line of Authority

Maintenance staff shall be comprised of a supervisor of maintenance, and all skilled or unskilled workers serving in the capacity of maintenance or custodial employees.  The supervisor of maintenance (see organizational chart) shall have the responsibility for the supervision of all the maintenance employees under his direction.  Custodians assigned to individual buildings shall be employed cooperatively by the maintenance supervisor and principal, but will work under the direction and supervision of the principal.
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  Code: GVB

  Adopted: November 17, 2003


Custodial Responsibilities


In order that the building will have constant supervision, the custodial staff will have staggered lunch breaks scheduled by their immediate supervisor.  Custodians shall not leave the school while on payroll without permission of a school administrator or designee.
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  Code: GVC

  Adopted: November 17, 2003

Maintenance and Custodians

Work Hours


Maintenance staff and custodians shall work from 7:00 a.m. to 3:30 p.m. with thirty (30) minutes for lunch.  This work schedule may vary to meet special conditions with approval of the principal and Superintendent.  Any work outside the scheduled hours must be approved by the Superintendent.  The thirty-minute lunch break must be uninterrupted time in which no work is conducted.  All work is to be completed on the job and not taken home.  Failure to adhere to this policy will result in disciplinary action as determined by the Superintendent.
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  Code:   GVD

  Adopted: November 17, 2003

  Revised:   June 12, 2006

Maintenance and Custodians

Holidays and Vacation


Holidays and vacation time are as follows:


Labor Day, Veterans' Day, Thanksgiving Holidays (2), Christmas Day, New Year's

Day, King/Lee Day (if observed by teachers), the last day of spring holidays, Memorial Day, July Fourth


5 days vacation during Christmas holidays


Personnel must have been employed three (3) months to qualify for vacation time.
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  Code:   GVE

  Adopted: November 17, 2003


Central Office Personnel

Line of Authority


Central office personnel are employed by and work at the direction of the Superintendent.
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  Code:   GVF

  Adopted: November 17, 2003


Central Office Personnel

Work Hours


Central office personnel are employed to work 7 ½ hours per day, 7:30 a.m. to 4:00 p.m. with one (1) hour for lunch.  This work schedule may vary to meet special conditions with the approval of the Superintendent.  Any work outside the scheduled hours must be approved by the Superintendent.  The one-hour lunch break must be uninterrupted time in which no work is conducted.  All work is to be completed on the job and not taken home, unless approved by the Superintendent.  Failure to adhere to this policy will result in disciplinary action as determined by the Superintendent.
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Code:   GVG

  Adopted: November 17, 2003


Central Office Personnel

Holidays and Vacation


Holidays and vacation time are as follows:


  Labor Day, Columbus Day (if observed by teachers), Veterans' Day, Thanksgiving Holidays, Christmas Day, New Year's Day, King/Lee Day (if observed by teachers), Presidents' Day (if observed by teachers), Spring Holiday (if observed by teachers), Memorial Day, and July Fourth


  Four days during Christmas holidays


  Spring vacation (same as teachers)


  Five additional days (vacation)

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  Code:   GVH

  Adopted:   November 17, 2003



Paraprofessionals

Definition and Duties


A paraprofessional is a non-professional person employed upon recommendation of the principal and Superintendent.
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  Code:   GVI

  Adopted: October 29, 2003

  Revised: June 12, 2006


Paraprofessionals

Work Day


Paraprofessionals will be paid according to the salary schedule adopted by the Board of Education.  Monthly salary will be based on a 7 ½ hour work day, which does not include thirty (30) minutes for lunch.  This work schedule may vary to meet special conditions with the approval of the principal and Superintendent.  Any work outside the scheduled hours must be approved by the Superintendent.  The thirty-minute lunch break must be uninterrupted time in which no work is conducted.  All work is to be completed on the job and not taken home.  Failure to adhere to this policy will result in disciplinary action as determined by the Superintendent.
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  Code:   GVJ

  Adopted:   November 17, 2003


Paraprofessionals

Holidays and Vacation


Paraprofessionals will observe the same holidays as teachers and will observe the same working calendar as teachers.
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Code: GVK

Adopted:   November 17, 2003


School Secretaries

Duties


School secretaries' duties are outlined in the Andalusia City Schools Job Descriptions manual.
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  Code:   GVL

  Adopted: November 17, 2003

  Revised:   July 24, 2006

School Secretaries

Work Day


Monthly salary for school secretaries is based on a 7 ½ hour work day, which does not include thirty (30) minutes for lunch.  This work schedule may vary to meet special conditions with the approval of the principal and Superintendent.  Any work outside the scheduled hours must be approved by the Superintendent.  The thirty-minute lunch break must be uninterrupted time in which no work is conducted.  All work is to be completed on the job and not taken home.  Failure to adhere to this policy will result in disciplinary action as determined by the Superintendent.
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  Code:   GVM

  Adopted: November 17, 2003


School Secretaries

Holidays and Vacation


School secretaries shall observe the same working calendar as teachers with the following holidays and vacation:


  Labor Day, Veterans' Day, Thanksgiving Holidays, King/Lee Day (if observed by teachers), Spring Holiday (if observed by teachers), Memorial Day, July Fourth (for twelve-month secretaries)


  Christmas vacation same as teachers (on call if needed)


  Spring Holidays same as teachers (on call if needed)


  12-month secretary:  Five additional days (vacation)
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  Code:   GVN

  Adopted: November 17, 2003


School Nurse

Line of Authority and Duties


The school nurse is employed upon recommendation of the Superintendent and approval of the Board of Education.


The duties of school nurse will be governed by a job description which is formulated by the Superintendent or his/her designee, principal, and school nurse and/or as outlined in the Andalusia City Schools Job Descriptions manual.
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Code: GVO

Adopted:   November 17, 2003


School Nurse

Salary Schedule

The school nurse will be paid approximately at salary schedule paid by local employers of nurses, such as hospitals.



See also Duties of the Board, Code BB
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  Code:   GVP

  Adopted: November 17, 2003


School Nurse

Holidays and Vacation

The school nurse shall observe the same working calendar as teachers.
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  Code:   GVQ

  Adopted: November 17, 2003



Cafeteria Workers and Manager

Line of Authority


Cafeteria workers work under the direct supervision of the cafeteria manager.  Managers work under the direct supervision of the school principal and the child nutrition director.
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  Code: GVR

  Adopted: November 17, 2003


Cafeteria Personnel

Work Hours, Holidays and Vacation


Cafeteria managers are employed on the basis of seven (7) hours per day and full-time cafeteria workers are employed on the basis of six (6) hours per day.


Cafeteria personnel will observe the same vacation and holidays as teachers.
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  Code:   GVRA

  Adopted: November 17, 2003



Support Employee Status - Probationary


All support employees are on probationary status until thirty-six (36) months of actual work has been completed.  These thirty-six (36) months need not be consecutive.
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  Code: GVRB

  Adopted: November 17, 2003




Support Employee Status - Non-Probationary


A support employee attains non-probationary status upon completion of thirty-six (36) months of actual employment.  The thirty-six (36) months need not be consecutive.
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  Code:   GVRC

  Adopted:   November 17, 2003


Contract



Support employees shall be given a contract which recognizes and conforms to the guidelines of the Fair Dismissal Act.

 

  Code:   GVRD

  Adopted: November 17, 2003



Salary


Salaries of all support personnel shall be fixed by the Board and shall be set prior to the beginning of the contract period, assuming the Legislature has appropriated school funds for the ensuing year.  All regular salary payments shall be made in 12 equal monthly installments, payable on the last day of each calendar month after completion of work in the past month.


As per November 22, 1993, Board minutes, be it resolved that the Andalusia City Board of Education goes on record to state that future pay raises for Andalusia City School employees will not be effective prior to funds being appropriated unless otherwise acted upon by a majority vote of the Board.
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  Code: GVS

  Adopted: November 17, 2003




Sick Leave


Support personnel will be granted sick leave for the following purposes in accordance with Alabama Law:


a.   Personal illness


b. Bodily injury which incapacitates the employee


c.   Attendance upon an ill member of the immediate family (husband, wife, father, mother, son, daughter, brother, sister, grandchildren, father-in-law, mother-in-law, daughter-in-law, son-in-law) of employee or person standing in loco parentis.


d. Death in the immediate family of the employee (husband, wife, father, mother, son, daughter, brother, sister, father-in-law, mother-in-law, daughter-in-law, son-in-law, sister-in-law, brother-in-law, nephew, niece, granddaughter, grandson, grandfather, grandmother, uncle, aunt)


e.   Where unusually strong ties exist, due to an employee's having been supported or educated by a person of some relationship, absences related to said person may be recognized for leave purposes.  In each such case, the employee concerned shall file with his local board of education a written statement of the circumstances which justify an exception to the general rule.


This leave is cumulative with one day for each month worked.  Accumulated sick leave days held by support personnel at retirement may be counted as service time.


Support personnel may participate in Andalusia City Schools' Sick Leave Bank.  Refer to Sick Leave Bank Policy located in the Central Office.



Ref:  Alabama Code 16-1-18.1, 16-12-21 
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  Code:   GVT

  Adopted:   November 17, 2003




Jury Duty


Support personnel will be granted leave to serve on juries when summoned to do so.  If not called to serve, he/she is to report immediately to work.  If the employee is called for a case, he/she shall be paid a full day.
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  Code: GVU

  Adopted:   November 17, 2003




Personal Leave


Support personnel will be granted two days personal leave each year.


Employees are asked to give their supervisor/principal as much notice as possible but not less than 24 hours in order that suitable arrangements can be made for a substitute if necessary.


Unused personal leave may be converted to sick leave days.
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Code:   GVV

Adopted: November 17, 2003



Leaves of Absence/Extended Leave

Support Personnel


Extended leave is defined by the Board as any absence from work of more than 15 working days.  Extended leave may be granted without pay only for the period of time the employee is unable to perform assigned duties.  This period in no case shall exceed one scholastic year.  An employee returning from extended leave shall be allowed to return to the position formerly held or one as nearly like it as possible.  If any employee should not return to work within the time period agreed upon and in conformity with the procedures stated in this policy, his/her contract will be voided.  The procedures stated below must be followed.


•1.   Extended leave may be granted for health, maternity, or other justifiable reasons.  An extended leave shall not affect a support employee's non-probationary status, accumulated sick leave, or retirement.

•2.   An employee must submit written application to the Board through his immediate supervisor requesting extended leave along with a doctor's certificate verifying the illness/pregnancy.  In the case of pregnancy, the certificate should state when such leave should begin.

•3.   The employee, the immediate supervisor, the Superintendent, and the attending physician shall cooperatively determine when extended leave is to begin and/or end.  The doctor's certificate submitted with the request shall be a prime consideration in these decisions.

•4.   When or before extended leave has expired and the employee wishes to return to work, a doctor's certificate must be filed with the Superintendent verifying that the employee is able to perform the duties demanded by the job.  Should the employee not be able to return to work, an extension of leave will be considered on the merits of each individual case.




See Code GJA, Family Medical Leave Act
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Code: GVVA

Adopted:   November 17, 2003




Payment for Absences

Due to Work-Related Injuries


It shall be the policy of the Andalusia City Board of Education that employees (both full-time and part-time) who are injured on the job may continue to draw full salary for up to ninety (90) working days without loss of personal sick leave days under the following conditions:


1.   Payments, from whatever public or publicly supported source derived, to an employee shall not exceed one hundred percent (100%) of the employee's regular daily salary for each day absent.


2.   Salary continuation for an employee for absences due to a job-related injury may be made only for temporary disabilities where there is a reasonable expectation of the employee's returning to work and salary continuation in no event shall exceed ninety (90) working days.


3.   That employees who are absent from work due to job-related injuries which result in partial or total permanent disability shall be informed about their rights to proceed before the Alabama State Board of Adjustment.


4.   That absences due to job-related injuries shall be treated as sick leave for the purposes of claiming reimbursement for substitutes provided that no deduction from an employee's accumulated sick leave shall be required for paid absences due to a job-related injury.


5.   That nothing contained in this policy shall be understood as precluding an employee who is absent due to a job-related injury from using sick leave.


6.   That such injuries are subject to medical documentation and such proof as may be required by the Superintendent of Education to establish that such injuries are work related.  Such injuries must be reported immediately to the employee's supervisor.


This policy will be applied to part-time employees based on FTE of employment.
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Code: GVVB

Adopted:   November 17, 2003

Dismissals and Transfers for Support Personnel


Support personnel shall be dismissed under the provisions of the Fair Dismissal Act and in accordance with state law.


Support personnel desiring to transfer to another position within the system shall file a written request with the Superintendent.  Transfers will be considered and granted when feasible and in the best interest of the school system.


See Fair Dismissal Act



Ref:  Act. No. 83-644
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  Code:   GVVC

  Adopted: November 17, 2003




Record Keeping Requirements

Support Personnel


All support personnel employed with the Andalusia City Schools are required to keep daily time sheets on which they record time worked for that day.  Each employee shall sign in at the exact time they arrive to work, sign out at the exact time they go to lunch, sign in at the exact time they return to work after lunch, and sign out at the exact time they depart from work for each day worked.  In determining hours worked, hours will be rounded to the nearest quarter hour worked.  Failure to adhere to this policy will result in disciplinary action as determined by the Superintendent.
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  Code:   GVVD

  Adopted: November 17, 2003

Overtime and Compensatory Time

Support Personnel


Any support employee working over 40 hours per week must report this time to their supervisor.  These work hours must be turned in to payroll to be paid at time and one half or recorded to be used as compensatory time at one and one half time. 
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  Code:   GVVE

  Adopted: November 17, 2003




Posting Vacancies


It shall be the responsibility of the Superintendent to post a notice of vacancy for each vacant personnel position.  The notice shall be posted in a conspicuous place at each school campus and worksite at least 14 calendar days before the position is to be filled.  The notice shall include, but not necessarily be limited to, all of the following:


  Job description and title

  Required qualifications

  Salary schedule and amount

  Information on where to submit an application

  Information on any deadlines for applying

  Any other relevant information.


If a personnel vacancy occurs during the time when the schools are in session, the vacancy notice shall be posted not less than seven calendar days before the position is to be filled.  All vacancies involving jobs which are supervisory, managerial, or otherwise newly created positions shall nevertheless require posting notices of at least 14 calendar days.


In the event of a dire emergency situation, the posting of vacancies may be temporarily delayed in order to reasonably meet the conditions of the emergency.



Ref:  Act No.  98-147
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  Code:   GVVF

  Adopted: November 17, 2003





Work Week


The work week for the Andalusia City Schools shall be defined as the week beginning on Monday and ending on Sunday.
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  Code:   GVW

  Adopted: November 17, 2003




Administrative Responsibility

An administrative organizational chart appears with these policies so that administrative supervision and responsibility shall be clear to all concerned.


See also Organization Chart, Appendix E, Code C 
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  Code: GW

  Adopted:   November 17, 2003





Grievance Procedure


As problems arise, good morale is maintained by the sincere efforts of all persons concerned to work toward constructive solutions in an atmosphere of courtesy and cooperation.  The purpose of this section is to secure at the lowest possible administrative level equitable solutions to problems which arise.  Since it is important that grievances be handled expeditiously, the number of days specified at each level shall be maximal and every effort should be made to expedite the process.


Definitions


A "grievance" shall mean a complaint by an employee or employees in the system to the effect that there as been a violation, misinterpretation, and/or inequitable application of these policies.


An "aggrieved person" is an employee or group of employees asserting a grievance.


Members of the Employee Advisory Committee will consist of members of the Superintendent's Internal Advisory Committee.


Attendance at any level of the grievance procedure shall be limited to the aggrieved person, person (or persons) against whom the grievance is made, the hearing officer and/or hearing panel, and counsel.


In the event an employee has a grievance, he shall follow the procedure outlined below.  It is suggested that the informal procedure be followed before initiating the formal grievance procedure.

Informal Procedure


The resolution of a grievance through free and informal communication should be attempted as close as possible to the point of origin, meaning the employee with a grievance should first take it to his/her immediate supervisor.  If a resolution is reached at this point by mutual agreement, then there shall be no further action.


Formal Procedure


Level One - School Principal/Other Administrator


1. If an aggrieved person is not satisfied with the outcome of the informal procedure or if he has elected not to use it, he may present his alleged grievance in writing formally to his principal or other appropriate administrator.


2. Either party may request a conference with the other prior to a decision being rendered.


3. The principal or administrator shall within five (5) work days following receipt of the alleged grievance, or three (3) days following the personal conference, render a written decision, and shall forward such decision to the aggrieved person.


Level Two - Employee Advisory Committee


1. If an aggrieved person is not satisfied with the decision concerning his/her alleged grievance at Level One, he/she may within five (5) work days after the decision is rendered file his/her alleged grievance with the Employee Advisory Committee.  If a member of the Advisory Committee is involved in the grievance, he/she will excuse himself/herself from the Committee.


2. The Employee Advisory Committee shall, within five (5) work days, render a judgment on the alleged grievance.  If the Employee Advisory Committee decides either that the alleged grievance lacks merit, or that the decision at Level One is in the best interest of the school system, it shall notify in writing the employee and the principal or other administrator.  If the Employee Advisory Committee decides that the alleged grievance should be pursued further, it shall within five (5) work days after receipt of complaint, refer it in writing to the Superintendent.


Level Three - Superintendent


1. Within ten (10) work days following receipt of the written report/comments of the Employee Advisory Committee, the Superintendent shall notify the aggrieved employee, the Employee Advisory Committee, and the administrator(s) involved at Level One of a date for a hearing which shall be not more than fifteen (15) work days from such notification.  Arguments in writing and other documentation from all parties shall be provided at the Level Three hearing, which may be attended by two (2) members of the Employee Advisory Committee to be selected by the aggrieved employee.  An opportunity for a brief discussion of the documentation shall be provided at this time.

2. The Superintendent shall within five (5) work days following the hearing render his decision to the aggrieved person, the Employee Advisory Committee, and appropriate administrators.  If the Superintendent chooses not to act within five (5) work days, the grievance shall be considered adjudicated in favor of the aggrieved person.


Level Four - Board of Education


1. If the aggrieved person is not satisfied with the disposition of his/her grievance at Level Three, he/she may within five (5) work days following receipt of the decision appeal in writing to the Board of Education.


2. Within ten (10) work days following receipt of request to appeal from the Level Three decision, the Board shall schedule a hearing, to be held within ten (10) days of notice thereof.  All arguments and documents presented at Level Three shall be made available to all parties to be in attendance at the Level Four hearing.  This documentation shall be made available at least ten (10) days before the scheduled hearing.


3. Within five (5) work days following the hearing, the Board, through the Superintendent, will notify all parties of its decision.
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  Code:   GWA

  Adopted: November 17, 2003


Sexual Harassment


I.   Policy


  A. It is the policy of the Andalusia City School System to maintain a learning and working environment that is free from sexual harassment.  No employee or student of the district shall be subjected to sexual harassment.


  B.   It shall be a violation of this policy for any member of the Andalusia City School System staff to harass another staff member or student through conduct or communications of a sexual nature as defined in Section II.  It shall also be a violation of this policy for students to harass other students or staff through conduct or communications of a sexual nature as defined in Section II.


  C. Each administrator shall be responsible for promoting understanding and acceptance of, and assuring compliance with, state and federal laws and board policy and procedures governing sexual harassment within her or his school or office.


  D. Violations of this policy or procedure will be cause for disciplinary action.


II.   Definition


  A. Sexual harassment means unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:


1) submission to such conduct is made either explicitly or implicitly a term or condition of a person's employment or advancement or of a student's participation in school programs or activities; or


2) submission to or rejection of such conduct by an employee or student is used as the basis for decisions affecting the employee or student; or


3) such conduct has the purpose or effect of unreasonably interfering with an employee's or student's performance or creating an intimidating, hostile, or offensive work or learning environment.


  B.   Sexual harassment, as set forth in Section II-A, may include, but is not limited to, the following:


•   verbal harassment or abuse

•   pressure for sexual activity


•   repeated remarks with sexual or demeaning implications


•   unwelcome touching


•   sexual jokes, posters, etc.


•   suggesting or demanding sexual involvement, accompanied by implied or explicit threats concerning one's grades, job, etc.


III. Procedures

  A. Any person who alleges sexual harassment by a staff member or student in the school district may use the procedure detailed in the Andalusia City School System Grievance Procedure or may complain directly to his or her immediate supervisor, building principal, or district Title IX coordinator.  Filing a grievance or otherwise reporting sexual harassment will not reflect upon the individual's status, nor will it affect future employment, grades, or work assignments.


  B.   The right to confidentiality, for both the accuser and the accused, will be respected consistent with the school system's legal obligations and with the necessity to investigate allegations of misconduct and to take corrective action when this conduct has occurred.


IV. Sanctions


  A. A substantiated charge against a staff member in the school district shall subject that staff member to disciplinary action, up to and including discharge.


  B.   A substantiated charge against a student in the school district shall subject that student to disciplinary action, which may include suspension or expulsion, consistent with the student discipline code.


V.   Notification


  Notice of this policy will be circulated to all schools and departments of the Andalusia City School System and incorporated in teacher, parent and student handbooks.


  For further information, contact your Title IX Coordinator at Andalusia City Schools, 122 Sixth Avenue, Andalusia, Alabama 36420.

SOURCES:    Equal Employment Opportunities Commission (EEOC),   Minnesota Department of Education; and Programs for Educational Opportunity (PEO), University of Michigan, Ann   Arbor, Michigan.
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  Code:   GWB

  Adopted: November 17, 2003



Anti-Harassment


All types of harassment, including harassment based on sex, gender, race, national origin, age and disability are not tolerated and are strictly prohibited at Andalusia City Schools.  Harassment in any of the above forms may be done by unwelcome words or acts, including the following.

  1. coarse jokes,
  2. display of unwelcome pictures or graphics (including on the computer screen),
  3. unwelcome touching or hugging,
  4. heavy cursing,
  5. questions about one's personal life,
  6. repeated unwelcome requests for dates,
  7. to follow a severe, cutting remark based on race, gender or other categories above with the words, "I'm just joking",
  8. starting or passing on damaging rumors,
  9. frequent unnecessary visits to one's workplace,
  10. repeatedly calling someone by an unwelcome name or phrase based on one of the categories above,
  11. requests for sexual favors,
  12. implied demands of silence in the face of pervasive, frequent, severe and unwelcome words or actions.

The Andalusia City Schools and each of its faculty members, administrators, other employees, volunteers, students, intern supervisors, contractors and guests are expected to not only not do any harassing behavior or speech, but also to prevent such from happening.  Harassing behavior and words must be stopped as soon as such appears to begin.  This includes preventing harassment of any member of the Andalusia City Schools' community by any other members, including student to student harassment, and harassment of or by visitors.  Anyone who witnesses harassment should report it.  Each member of the Andalusia City Schools' community must read and sign a copy of this harassment policy and grievance procedure to indicate the reception of this policy and grievance procedure in order to remain a member in good standing of the Andalusia City Schools' community.  Any member of the community who has witnessed or experienced harassment must, as part of this policy, report such by using the grievance procedure herein.  Frivolous or false reporting of harassment may lead to dismissals or expulsion.  No retaliation against a person who reports possible harassment will be tolerated, and dismissals or expulsion could result.


Every supervisor of any faculty, personnel or student employees in every area must attend a special training session.  In this session, a supervisor's potential to bring about possible strict liability for the employer will be discussed.  In addition to possible employer liability for such harassment with tangible employment actions, the possible personal liability of a harassing supervisor in litigation concerning State torts claims and the Violence Against Women Act (VAWA) personal claims will be discussed.  All supervisors must attend and sign in for such sessions.


Faculty harassment of students and employees (including other faculty) is not tolerated.  Harassment by faculty should be reported immediately.  Students should report any harassment by faculty to the principal or assistant principal.  Employees should report any harassment by faculty to the principal, assistant principal, or Title IX Coordinator.  Anyone with knowledge of harassment by faculty should report it to one of the above.  Faculty can be held personally liable for the harassment of students, and if the employer knew or should have known of it, there could be employer liability.  All faculty who supervise student employees could cause strict liability for the employer by harassing their student employees.  Faculty accused of harassment could be subject to suspension with pay during the investigation, and possible dismissal, depending on the results of the investigation.


Student harassment of other students, faculty and employees is not tolerated.  Harassment by students should be reported to the principal or assistant principal.  Severe student to student harassment could cause institutional liability if school administrators or faculty know or should have known of it.  Harassment is a serious violation of the Student Code of Conduct, and is subject to the student discipline process.  Students accused of harassment could be suspended during the investigation, and possible suspension or expulsion, depending on the results of the investigation.  Students who harass could also be subject to personal liability for harassment in State torts and the Violence Against Women Act (VAWA)


Quid Pro Quo harassment usually refers to sexual favors requested by a supervisor or someone who has scheduling or assignment authority, in exchange for a job benefit, or a denial of job benefits because of a rejection of the supervisor's demand.  If, after such a request by a supervisor, there are tangible results, such as reward for compliance or punishment for rejection, there may be strict liability for the employer, and personal causes of action against the offending supervisor.  In strict liability, no defense would be available for an employer found vicariously liable for a supervisor's harassment that resulted in a tangible employment action.  If there is no tangible employment action, the supervisor's harassing request may be treated as hostile environment harassment.  With or without tangible employment actions, an allegedly harassing supervisor may be subject to suspension with pay during an investigation and possible dismissal, depending on the results of the investigation.


Hostile Environment Harassment means severe, frequent and pervasive harassing words or acts which are unwelcome.  Hostile environment harassment is tested on both a subjective (the words or acts were unwelcome by the target) and an objective (as perceived by a reasonable person) standard, to show that such conduct has altered the terms and conditions of employment.  The standard of unwelcome as perceived by the recipient and not the harasser is important, and consent of the target may not be a defense.  One response to an unwelcome word or action may be to say, "I am uncomfortable with that.  Would you please not repeat it?"  However, if the offending word or act is very severe, or is frequent and pervasive, or if the recipient of the alleged harassment prefers to report it immediately, such should be reported.


If a supervisor harasses an employee, but there are no tangible results, the situation may be treated as hostile environment.  Also, when the hostile environment is created by co-workers rather than supervisors, the employer may be liable if he or she knew or should have known of the conduct and failed to address it.


Employers can possibly avoid liability for non-tangible employment action and other hostile environment harassment done by co-workers by using an affirmative defense (in which the burden of proof is on the accused employer) that: a) The employer exercised reasonable care to prevent and correct promptly any harassing behavior, and b) The complaining employee unreasonably failed to take advantage of any protective or corrective opportunities provided by the employer, or to otherwise avoid harm.


The affirmative defense applies only in hostile environment cases and only where there is no tangible employment action.


Note:  There are no available defenses to quid pro quo or hostile environment harassment that tangibly affects the target's employment status.


It is the policy of Andalusia City Schools that there is absolutely no tolerance of harassment.  All administrators, faculty, students and employees must avoid actions that could be perceived as harassment.  Insensitivities and problems must be addressed before they reach the level of harassment.  A written copy of the anti-harassment policy and procedure will be disseminated to every employee, volunteer, student and contractor, and written receipts from them will be required annually.  Annual training consisting of 1-2 hours, and covering what constitutes harassment, how to prevent it and a review of the contents of the anti-harassment policy and procedures for employees and students filing a complaint will be required of all full and part-time employees and volunteers.  All students will receive training in the anti-harassment policy and reporting procedures each year, to include special emphasis on the avoidance of student to student harassment.  All supervisors will participate in special training each year.


The Grievance and Investigation Procedure


Prompt and effective resolution and remedial action will take place within 15 calendar days of the complaint.  The complaint should be made within 10 calendar days of the incident, if possible.  The victim or target's wishes for results will be considered, and the results of the investigation will be shared with her or him.  Follow-up by the appropriate office will occur at three-month intervals, or less, to be sure there is no retaliation against a person who has brought a complaint, and that the actions called for have been completed.  The person who has been harassed will not be made to transfer or change jobs or classes as a result of the anti-harassment procedure.


While all reasonable efforts will be made to respect one's privacy, there will be no promise of absolute confidentiality in the anti-harassment procedure.  There will be limited confidentiality.  Records will be kept, and the documentation of the investigation and the corrective action will be kept in a safe area.  The records could be subject to subpoena.  The follow-up with the harassed employee or student after remedial action has been taken, the follow-up questions and the periodic monitoring will be documented and kept with other documents.  Due care shall be taken for the alleged victim and, where appropriate, his or her family, while respecting the accused's right to fairness.


All investigators of harassment charges will be trained in investigation procedure, and sign in for the training.  The principal, assistant principal, or the Title IX coordinator will investigate alleged harassment by students as a possible violation of the Student Code of Conduct, and conduct an investigation and provide both substantive and procedural due process.  The Title IX coordinator will investigate alleged harassment by faculty, all other employees, volunteers, contractors and student intern directors.  Sufficient numbers of investigators will be trained so that a complaining party may choose between at least two investigators, and preferably, one male and one female investigator.  The same training sessions will be attended by all investigators.
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  Code:   GX

  Adopted:   November 17, 2003



Health Examination for Personnel



The Board reserves the right to require school personnel of the Andalusia City Schools, at any time and at the Board's expense, to submit to a physical examination by a physician or physicians to be designated or approved by the Board if there is reasonable cause to believe the employee's health may have potentially detrimental consequences to students or co-workers.  The Board reserves the right to make necessary changes in the employment status of any individual whose condition of health as disclosed by such examination makes further retention of such employee in his/her present capacity detrimental to the best interest of the Andalusia City Schools.
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Code:   GXA

Adopted:   November 17, 2003

Tobacco-Free Policy



The Andalusia City Schools shall maintain a tobacco-free policy at all schools, maintenance, or administrative buildings, on all system grounds, and in all system owned or operated vehicles.  This policy applies to students, visitors, and employees of the Board.


Employees in violation of this policy may receive verbal and/or written reprimands, or may be asked to appear before the Board of Education for repeated violations.
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  Code: GXB

  Adopted: November 17, 2003



Drug Policy and Testing Procedures

 of Designated Employees


The Andalusia City Board of Education understands the key to a high quality education is dependent upon the quality of instruction and support provided by its employees.  It is the goal of the Andalusia City Board of Education to provide the best possible educational opportunities for our students.  To achieve this goal every employee must utilize their skills to the maximum possible.  To achieve this desired goal it is important that every employee of the Andalusia City School System understand the danger of drug and alcohol abuse and be aware of the new state and federal requirements concerning substance abuse.  This policy statement is offered to clarify our position on employee drug and alcohol use and should not be construed as contractual in any nature.


For purposes of this policy, the term "drug" shall include any "illicit drug", "controlled substance", "intoxicating substance", "look-alike substance", "marijuana", "cannabis", "opiate", "hallucinogen", "narcotic", or other unlawful drug for purposes of federal or state law.


In compliance with the Omnibus Transportation Employee Testing Act of 1991 and amendments, as a condition of employment, the Andalusia City School Board of Education reserves the right to require designated employees to sign an Application/Employee Consent Form and to submit at any time to drug tests to determine the presence of prohibited substances.


The Andalusia City Board of Education places great importance on eradicating alcohol and drug abuse by employees and students.  This policy serves to promote this goal and comply with applicable federal and state statutes and regulations.


Objectives:


1. To create and maintain a safe, drug-free working environment for all employees and students.


2. To encourage any employee with a dependence on, or an addiction to, alcohol or other drugs to seek help in overcoming the problem.


3. To reduce problems of absenteeism, tardiness, carelessness and/or other unsatisfactory matters related to job performance

4. To reduce the likelihood of incidents of accidental personal injury and/or damage to employees or property.


5. To comply with Federal regulations and requirements of 49 C.F.R. as amended, Part 40 and the Omnibus Transportation Employee Testing Act of 1991 with amendments.


6. To reduce the likelihood that Andalusia City Schools' property will be used for illicit drug activities.


7. To protect the reputation of the school system and its employees within the community.


Substance abuse is a serious threat to the school system, its employees and students.  Though the percentage of substance-abusing employees may be relatively small, practical experience and research indicate that appropriate precautions are necessary.  It is the belief of the Board that the benefits derived from the policy objectives outweigh the potential inconvenience to employees.  The Board earnestly solicits the understanding and cooperation of all employees in implementing this policy.  The Andalusia City Board of Education and all employees shall make a good faith effort to maintain a drug-free workplace through the implementation of this policy and, as a condition of employment, each employee shall abide by its terms.


Prohibitions and Standards


The Andalusia City Board of Education requires that all employees report to work without any alcohol or illegal or mind altering substances in their systems.  No employee shall report for work or remain on duty requiring the operation of a motor vehicle, other hazardous equipment or performing job duties in a hazardous environment when the employee is using any controlled substance.  No employee shall use alcohol while on duty.  No employee shall perform any job-related duties within four hours after using alcohol.  Further, outside conduct of a substance abuse-related nature which affects an employee's work, the school system's relationship with the government or reflects badly on the school system is prohibited.


No employee or student shall unlawfully possess, use, distribute, dispense, manufacture or be under the influence of alcohol or drugs while:

a. On property or premises owned, leased or used by the Board of Education;

b. At Board sponsored or supervised activities;

c. In any Board owned, leased or used vehicle;

d. While engaged in or going to or from any Board sponsored or supervised activities; or

e. At any employee workplace.


Compliance with these standards of conduct is mandatory.


This policy is not intended to prevent possession of a controlled substance which was obtained directly, or pursuant to a valid prescription or order, from a physician, dentist, or other person duly licensed, registered, or otherwise permitted under federal and state law to distribute or dispense the substance in the course of professional practice.  Employees must inform their supervisor or the school system's Medical Review Officer when they are legitimately taking medication which may affect their ability to work, in order to avoid creating safety problems and violating the Drug and Alcohol Policy.  The school system's Medical Review Officer can be reached at 800-833-9412 or 205-326-3100.


No employee of the Andalusia City Board of Education shall knowingly alter or adulterate any blood or urine sample taken pursuant to any test conducted as set out below.


Faculty, staff, and support personnel, regardless of position or classification shall be subject to, and may be compelled to submit to, a drug test when the Board has a "reasonable suspicion" that a particular employee is using drugs.  For purposes of this policy, a reasonable suspicion requires an objective evaluation and the suspicion must be directed at a particular individual.  In addition, the Board may require drug testing of its employees where the employees' duties have a direct impact on the physical safety of school children and when the testing is conducted as part of a routine, reasonably required, employment-related medical examination.


Enforcement


In order to enforce these rules, the school system reserves the right to require all employees (defined as all employees subject to 49 C.F.R. Part 40 and the Omnibus Transportation Employee Testing Act of 1991 and amendments), as well as other employees subject to testing under the authority of the Board, to submit to drug tests to determine the presence of prohibited substances at any time an employee is on duty or at any time an employee may normally be called to be on duty.  The Board is required to and will develop, implement, and enforce a drug and alcohol policy for their employees as a condition of compliance with the Omnibus Transportation Employee

Testing Act of 1991 and amendments.


Pursuant to Andalusia City Schools Board of Education Policy and Procedures, designated employees may undergo testing:


1. When the Andalusia City Schools or its designee has reasonable cause to believe an employee has violated its drug and alcohol policies;


2. On a random basis without advance notice;


3. Following any reportable accident;


4. Return to duty testing.


The Andalusia City Schools also reserves the right to search desks, cabinets, tool boxes, bags, and vehicles, including personal vehicles brought on the Andalusia City Schools' property.


All drug tests pursuant to this policy shall be conducted and evaluated according to standards set forth by the U. S. Department of Transportation in C.F.R. Part 40 or standards shown by the Board to be reliable.


Positive test results shall be a conclusive presumption of impairment by alcohol or illegal drugs.


All information, interviews, reports, statements, memoranda and test results, written or otherwise, received by the employer through its drug and alcohol testing program are confidential communications and may not be used or received in evidence, obtained in discovery, or disclosed in any public or private proceedings except in accordance with the Policy Consent/Release Form except in the following:


•a.   As directed by the specific, written consent of the employee authorizing release of the information to an identified person,

•b.   To a subsequent employer upon receipt of a written request from a covered employee as expressly authorized by the terms of the employee's written request,

•c. To a covered employee decision maker in a lawsuit, grievance, or other proceeding initiated by or on behalf of the individual,

•d. To the Secretary of Transportation, any DOT agency with regulatory authority, state agency with authority over the employer and other agencies including, but not limited to, a worker's compensation, unemployment compensation, or other  proceeding relating to a benefit sought by the employee.


Each employee shall be advised in writing of the provision of the Board's alcohol and drug policy and that either testing positive pursuant to the standards referenced above or the refusal to submit to or cooperate with a blood or urine test as set out in the standards referenced above may result in discipline actions including termination of employment.


Any questions should be directed to the person assigned by the Superintendent and/or the Andalusia City Board of Education to be the Program Coordinator.
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  Code:   GXC

  Adopted: November 17, 2003

Gun Free/Weapons Free Schools


An automatic hearing before the Superintendent and Andalusia City Board of Education will result if an employee is determined to have brought a gun or any other deadly weapon or dangerous instrument to school or any setting under the jurisdiction of the Andalusia City School System.  Penalties from a written reprimand to suspension of duties may be imposed at the discretion of the Board of Education.
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  Code:   IA

  Adopted: November 17, 2003




Philosophy


Education is fundamental to our democratic way of life.  The future development of our community, state, and nation is dependent upon an educated citizenry.


The Board of Education believes that the primary concerns of the public schools are teaching and learning and that no person has the right to interfere with the education of children and youth.  The curriculum in the schools shall be devoted to achieving the fullest possible development of all the children and youth in the community who are served by the public schools.  All activities, policies, and regulations shall be designed to achieve objectives and goals consistent with this philosophy.


To this end, the instructional programs of the schools must be constantly evaluated, and reorganized when necessary, to provide conditions under which each student can experience maximum growth based on his own individual ability and willingness to make progress.


The Board further believes that the public schools must be committed to instruction which opens minds to inquiry and reasoning and which produces responsible citizens.


Behaviors that are obstacles to children and youth learning and cause many of the major health problems that face our nation are established during the school-age years.  Coordinated School Health Education, implemented in kindergarten through grade twelve and integrated throughout the curriculum at appropriate developmental ages, plays a key role in preventing these behaviors.  The Board believes that the coordinated health-education program, a collaboration between the schools and community, is instrumental in helping children develop the skills and knowledge which will enable them to meet life challenges, to experience maximum growth, and to become responsible citizens.  To aid in this development, it is vital to have a well-informed staff that endeavors to model healthy behaviors and choices.
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  Code:   IB

  Adopted: November 17, 2003

Guidance and Counseling Services


The Board of Education authorizes and supports a guidance and counseling program that facilitates the accomplishments of the total educational goal, that of helping each student in the areas of LEARNING TO LIVE, LEARNING TO LEARN, and LEARNING TO EARN A LIVING.  This goal is expressed in the general objectives of the guidance program.


1. To help each student understand his personal characteristics and integrate them into a positive self concept.


2. To encourage each student toward positive behaviors, attitudes, and values.


3. To assist each student in developing the ability to form worthwhile relationships with others.


4. To provide information about, and encourage a positive attitude toward, the world of work.


5. To assist each student in developing basic job-seeking skills.


6. To assist each student in developing skills that will enable him to make realistic and satisfying educational and career decisions.


7. To assist each student in obtaining proper placement within the academic framework.


8. To remove obstacles to learning and help each student experience some measure of academic success.


9. To refer a student to appropriate internal or external services as his needs indicate.


10. To help each student become acquainted with and stay abreast of the school environment - its activities and organizations.


11. To work with the LEA in coordinating the state testing program at each school site.


12. To work with the LEA in coordinating and implementing plans and policies with regards to Safe and Drug-Free Schools.
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  Code:   IBA

  Adopted:   November 17, 2003


Diploma Programs

The Andalusia City Board of Education requires 29 units for graduation.  This requirement applies to all students who entered Andalusia High School during the 1997-98 academic school year.  The following policy will apply for students entering Andalusia High School as a first time ninth grader during the 1998-99 academic school year.


Andalusia High School will provide the programs in which a student may qualify for either a diploma or certificate according to his/her chosen program of study and his/her results on the Alabama High School Graduation Exit Exam.  Each of these diplomas/certificates will satisfy minimum standards mandated by the Alabama State Board of Education.


Alabama High School Diploma with Advanced Academic Endorsement

A.

 English  4 Units 
 Science 4 Units 
 Social Studies  4 Units 
 Mathematics 4 Units (including Algebra II with Trigonometry)
Applied/Technical Mathematics will NOT
  count toward the diploma with advanced
  academic endorsement 
 Foreign Language  2 Units (of the same language) 
 Health Education 1/2 Unit 
 Driver Education 1/2 Unit (local requirement) 
 Fine Arts 1 Unit 
 Computer Applications  1 Unit 
 Physical Education 1 Unit (or substitute) 
 Electives 7 Units 
  Total 29 Units 


B.   To earn a diploma with advanced academic endorsement, a student must pass all sections of the Alabama High School Graduation Exam.

Alabama High School Diploma Requirements

A.


 English  4 Units 
 Science 4 Units 
 Social Studies  4 Units 
 Mathematics 4 Units 
 Health 1/2 Unit 
 Driver Education 1/2 Unit (local requirement) 
 Fine Arts 1 Unit (1/2 of 1 is local requirement) 
 Computer Applications  1 Unit (1/2 of 1 is local requirement) 
 Physical Education* 1 Unit (or substitute) 
 Electives 9 Units 
  Total 29 Units 


B.   To earn a high school diploma, a student must pass all sections of the Alabama High School Graduation Exam.

* Physical Education substitutes include band and athletics.


Exchange Students


Foreign exchange students will not be permitted to graduate from Andalusia High School without satisfying each of the same requirements.  Foreign exchange students cannot participate in graduation exercise unless all requirements have been satisfied.


Alabama Code:  290-3-1.-6(11)(a)

Alternate Adult High School Diploma


This diploma option is available to students pursuing an Alabama High School Diploma who are earning the general education credits needed for graduation but who have not passed the requirements of the Alabama High School Graduation Exam by the end of the fall administration of the senior year.


Students who, with parental permission, pursue the Alternate Adult High School Diploma must earn the general education credits needed for graduation and pass the tests of General Education Development.  Students will participate in the AAHSD program concurrently as they continue to pursue an Alabama high school diploma.


Students must continue to participate in the AHSGE remediation and subsequent test administrations.


Students with a disability under IDEA who are working toward the Alabama Occupational Diploma (AOD) may pursue the Alternate Adult High School Diploma.  State Department of Education waivers will be granted to transfer AOD course credits toward the AAHSD.


See also Duties of the Superintendent, Code CA; Teacher Evaluation Instrument, Appendix A, Code G; Support Personnel Evaluation Instrument, Appendix B, Code G



Ref:  Alabama Code 16-12-15




Requirements for the Alabama Occupational Diploma .  Effective for students with disabilities as defined by the Individuals with Disabilities Education Act (Public Law 101-476) who begin the tenth grade in the 1997-98 school year, students must earn the course credits outlined in Alabama Administrative Code r. 290-3-1-.06(1)(k)l. and successfully complete an approved occupational portfolio in order to be awarded the Alabama Occupational Diploma.


Alabama Occupational Diploma Credits

 English Language Arts    4 
Four credits to include the equivalent of:      
Employment English I  
Employment English II  
Employment English III  
Employment English IV  
 Mathematics  
Four credits to include the equivalent of:    
Job Skills Math I  
Job Skills Math II  
Job Skills Math III  
Job Skills Math IV  
 Science     4 
Four credits to include the equivalent of:    
Life Skills Science I   
Life Skills Science II  
Life Skills Science III  
Life Skills Science IV  
 Social Studies     4 
Four credits to include the equivalent of:     
Career Preparation I  
Career Preparation II  1  
Career Preparation III  
Career Preparation IV   
 Career/Technical Education     2 
 * Cooperative Career/Technical Education     1 
 Health Education     1/2 
 Physical Education     1
 Fine Arts     1/2
 Electives     8 
  Total     29 

(Existing laws require LEAs to offer fine arts, physical education, wellness education, career/technical education, and driver education as electives.)

*May be a part of the two credits for Career/Technical Education.  The designated one credit for Cooperative Education will then be added to the electives.


Certificate of Graduation


When a student has not passed all sections of the Alabama High School Graduation Exam, but has completed the high school course requirements for graduation, he/she will receive a certificate of graduation.
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  Code:   IC

  Adopted: November 17, 2003


Textbooks

The purpose of the textbook committee is to select textbooks for local use from the list of adoptions by the State Board of Education or as otherwise provided by law.  The adoption of a textbook by a majority vote of the local textbook committee and the Board of Education shall be for a period set by the State Superintendent.  No book rejected by the State Board of Education will be considered for adoption. 


All textbooks purchased with state funds shall be considered the property of the Andalusia City Board of Education.  The Superintendent shall cause all textbooks to be inventoried yearly in order to keep an accurate and up-to-date record of textbooks and shall keep on file such accounting records as may be required or as necessary.  Textbooks shall be stored in safe, dry locations according to state law.  Used textbooks will be provided for in compliance with state law.


A receipt shall be required from each pupil, parent, or guardian upon issuance of any textbook, which receipt shall be retained until the return of the textbook.  The parent, guardian, or other person having custody of a child to whom textbooks are issued shall be held liable for any loss, abuse, or damage in excess of that which would result from the normal use of the textbooks.  In computing the loss or damage of a textbook which has been in use for a year or more, the basis of computation shall be a variable of 50 to 75 percent of the original cost of the book to the Board of Education.  If the parent, guardian, or person having custody of the child to whom the textbook was issued fails to pay the assessed damages within 30 days after notification, the student shall not be entitled to further use of the textbooks until remittance of the amount of loss or damage has been made.  All remittances for damages or from the sale of textbooks shall be deposited to the credit of the local textbooks. This payment may be waived if the Board of Education deems that the respective parent or guardian is not financially able to make the payment.


The local textbook committee shall be composed of six representatives from Andalusia Elementary School and two parents; three representatives and one parent respectively from each Andalusia Middle School and Andalusia High School.  Individual schools shall forward to the Superintendent their recommendations for the textbook committee based on faculty vote.


Appointments to the textbook committee are upon the recommendation of the Superintendent and approval of the local Board of Education.  Members shall serve for terms of one year.  A list of the textbook committee will be kept on file by the Superintendent.

All contact by publishers or representatives of publishers will be made through the Superintendent or his designee.  No publisher or representative of a publisher may contact a member of the textbook committee or teacher.  No teacher shall make arrangements to purchase textbooks.  All contact with publishers on behalf of the school system will be made by the Superintendent or his designee. 


Ref:  Act No. 98-320
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  Code:   ID

  Adopted: November 17, 2003




Library Materials


The responsibility for the selection of library materials is delegated to the principals, teachers, and trained professional librarians in the school system.  The responsibility for coordinating the selection of these materials rests with the librarian in each school.


Objections to a selection by any patron or other citizen should be filed in writing with the Superintendent of Schools.  The written complaint should contain the name of the material, the author, the name of the school where the material is housed, and the objection being voiced.  When an official complaint is received, the Superintendent will call a meeting of all principals and librarians in the system and examine the complaint and the material in question, and a decision will be made by the group as to whether or not the material will be withdrawn.  If it is this group's decision that the material not be withdrawn, the complaint may be filed with the Board of Education.


Librarians and principals are to inform anyone having a complaint regarding the procedure to be followed and withdraw the material in question until the appropriate committee has time to act.


Ref:   Alabama Code 16-11-23; Code BF and Code CAK, Board of Education policies
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  Code:   IE

  Adopted: November 17, 2003




Career Technical Education


The Board of Education recognizes that a basic objective of the school district shall be the preparation of individuals to function effectively in society.  Career technical instruction shall be designed to prepare individuals for entry-level employment in a specific occupational field, or for future education appropriate to the students' occupational objectives.  Job and educational placement services for career technical education students shall be a coordinated effort involving career technical administrators, teachers, and counselors.


All career technical programs shall be planned and administered in accordance with requirements of the State Department of Education and the Board.


In compliance with Education Amendments of 1976 (P.L. 94-482), Section 105(g), the Andalusia City Schools shall establish a local Career Technical Advisory Council composed of members of the general public; especially representatives of business, industry, and labor to act in an advisory capacity to the school system in matters relating to current job needs and on the relevancy of career technical education courses being offered in meeting such needs.


Ref: Alabama Code 16-37-5
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  Code: IF

  Adopted:   November 17, 2003




Live Work Policy




Definition - "Live Work" is done by students as part of their training program.  Such work can be done either in school or on a job location and includes service, repair or production jobs of any and all kinds related to the students' training.


Relationship to Training  - Live work will be conducted when, in the opinion of the instructor and director/administrator or Superintendent's designee, the training program requires such projects for acquisition of occupational skills leading to employment.  Live work will be assigned to individual students by their instructor(s) as part of the student's training program and will conform to standards established by the Alabama State Board of Education.


Administration - Administration and control of live work shall reside with the Career Technical Director of Andalusia City Schools or his/her designee.  All live work must be approved by the Director or his/her designee and conducted in accordance with these and other policies issued by the Andalusia City Board of Education as the need arises.


Live Work Projects - Live work will be performed in specific projects for specific individuals and organizations.  The scope and extent of each project will be well defined and documented before acceptance.  Live work projects can be conducted for:


  (1) Tax-supported programs and institutions

  (2) Public employees

  (3) Students enrolled in the career technical courses

  (4) Charitable organizations which are supported by donations

  (5) Individuals and organizations provided:

A.  Such live work is not designed for competition with private enterprise;

B. The circumstances involved are unusual and justify the acceptance of the live work projects; and

C.  The instructor justifies in writing why the live work is necessary for the training program and files a signed copy with the Career Technical Director or his/her designee.


Release of School Liability - The person, program, institution or organization for which live work is done shall:


  (1) assume all responsibility for the results of the work being done by students;

  (2) incur all actual cost of materials and parts involved;

  (3) pay a service charge according to the schedule as prescribed  by the Career Technical Director or his/her designee to cover the indirect expenses, such as travel to and from job sites;

  (4) sign a form agreeing to the above conditions and specifically stipulating the work to be performed.


Service Charges for Live Work Projects - The Career Technical Director or his/her designee will maintain records of cost associated with each project and it will be necessary for the person or organization receiving the services of the class to reimburse the school for the expenses.


All work done, including labor and materials, by the shops at Andalusia High School will be paid by the person requesting the work done.  This is to include all school personnel as well as the general public.


Construction Projects - All construction projects of public buildings must be approved by the Superintendent of Education or his/her designee.


Restrictions on Live Work - To avoid competition with private enterprise, live work is restricted as follows:


  (1) live work will be done only when it is essential to training and necessary for the acquisition of occupational skills leading to employment;

  (2) no person, regardless of his/her connections, shall use the Career Technical Department or any class or work for personal gain or profit.


It is the policy of the Andalusia City Board of Education concerning the cooperative education and live work programs in the school system to comply with State Career Technical Standards as explained in Bulletin No. 25, 1978, pages 16-18.
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  Code:   IFA

  Adopted: November 17, 2003



Equipment Policy Career Technical Education


1. The procedure for maintenance and repair of career technical program equipment will be either:


  1. Repaired and maintained by the instructor in charge of such equipment whenever possible.  This will be done during planning periods, during extended contract time, or as an instructional lesson with students when favorable conditions arise.
  2. Reported on the appropriate form and submitted to the Technology Coordinator for service or repair.
  3. Repaired by an independent service party whenever the warranty has expired and parts A and B cannot perform such services.  Funds for maintenance and repair will be included in the local program budget.

2. The procedure for updating of equipment will be:


A. At the approval of the local Career Technical Program Advisory Committee.  Funding will be provided by appropriate Perkins Funds or by local program budgets.

B. When a local program has obtained monies through grants, fund raisers, State Technology Funds or donations from the private sector.


3. The procedure for replacement of equipment will be:


A.   At the approval of the local Program Advisory Committee and availability of Perkins Funds, State Technology Funds, grants or other funds secured by the local program.

B. Replacement of equipment will be on a priority basis and will be approved by the Career Technical Advisory Council at semi-annual meetings.

C. Information based on the current Business/Industry Survey will be used to determine priorities for purchasing replacement equipment.

D.   Priorities will be based on current and projected student enrollment, input from local community surveys, and approval from the Career Technical Program Advisory Committee.

4. All updating and replacement of new technology equipment should be accounted for in the local Technology Plan for the fiscal year.
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  Code:   IG

  Adopted: November 17, 2003




Summer Session

The Board of Education may provide summer school sessions for the school district as an extension of the instructional schedule when the number of student participants indicates a need.  The schedule for the summer session shall be provided for the purposes of remediation and accelerated instruction.  Operations of schools in the summer session, when approved by the Board, shall be in accordance with guidelines established by the Superintendent or his designee and organized in accordance with the standards of the Alabama State Department of Education and the Southern Association of Colleges and Schools.  Tuition for students attending summer school shall be set by the Board prior to the beginning of the summer term.

Ref:  Alabama Administrative Code: 290-030-010
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  Code:   IH

  Adopted: November 17, 2003




Use of School Buses

Requests for buses to be used for field trips, athletics, band, and other extracurricular activities must be made in writing to the Superintendent at least forty-eight (48) hours prior to the time the bus(es) will be needed.


Pre-trip and post-trip sheets shall be completed for each bus used for all activities outside of regular transportation.


Reimbursement to the Transportation Account for fuel shall be made at the rate currently being charged for fuel on a mileage basis of eight miles per gallon.
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  Code:   II

  Adopted: November 17, 2003



Field Trips and Excursions

The Board of Education recognizes that field trips and other trips for instructional purposes help to provide desirable learning experiences.


All such trips sponsored by the school or any department thereof must be carefully planned in advance and must be approved by the Superintendent or his designee before final plans are made.


Teachers desiring to take field trips or other out-of-school learning experiences shall submit an application in writing to the Superintendent or his designee for approval.  Before any trip or excursion is taken, written parental permission forms shall be secured for every pupil planning to take the trip.  Students who have not submitted signed parental permission forms shall not be allowed to participate.


Before approval of any field trip is given, it shall be determined whether the trip is covered by the Board's liability insurance.  No travel shall be authorized where coverage cannot be secured prior to the trip.  In addition, private vehicles shall not be used for transporting children on field trips.  Travel on buses belonging to the school district and driven by certified drivers is encouraged and should be given first consideration.


The Board does not endorse the use of private vehicles to transport students to and/or from interscholastic activities.  However, it recognizes the need for additional transportation at certain times; and private vehicles may be utilized for the transportation of students to interscholastic activities provided that (1) students being transported provide the school with liability release forms signed by the students' parent/guardian, and (2) all such vehicles are driven by properly licensed adults.  No student shall be allowed to attend any activities without submission of the liability release forms.  Employees who are required to transport pupils to and from interscholastic activities will be covered under the Board's liability insurance policy, or at the option of the Board, will be required to add "Drive other car, broad form liability" rider to their individual insurance policy, with the additional premium therefore being paid by the Board.


Field trips that extend beyond one day or that require overnight accommodations shall be required to have Board of Education approval.
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Code: IJ

Adopted:   November 17, 2003


Homework


Homework serves to extend learning beyond the classroom setting.  Parents have both the right and the responsibility to be involved in the education of their children.  Therefore, homework provides an opportunity for the home and school to work cooperatively to make the instructional program a meaningful experience for the student.  The Andalusia City Board of Education emphatically affirms that the assignment and completion of homework is one of the keys to student success when employed in keeping with sound principles of teaching and learning and when properly reinforced in the home.


When deemed appropriate by the classroom teacher, homework shall be assigned with the following purposes in mind:


1. to serve as a part of the introduction of new material,

2. to reinforce skills taught in class,

3. to provide for individual and/or class needs, and/or

4. to cultivate effective study habits and promote self-discipline.


The following guidelines shall be followed by the instructional staff in making homework assignments:


1.   Homework shall not be employed as the sole means of introducing new material.

2.   Homework shall not be employed as a disciplinary measure.

3.   Homework need not be limited to the use of textbooks.

4.   Homework assignments shall be reasonable, with consideration given to the age, grade level, and ability of the student.

5.   Homework shall be assigned with consideration given to the amount of time for completion and the availability of related materials.

6.   Homework shall be evaluated by one or more methods and/or used as a part of in-class activities.

7.   Consideration should be given as to the amount of homework being required of the pupil by other teachers.

In the event a student repeatedly fails to complete homework assignments, disciplinary action shall be taken, and parents shall be notified.
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  Code:   IK

  Adopted:   November 17, 2003




School Bands

It shall be the policy of the Andalusia bands to play for civic and cultural affairs, to give concerts, and to play at athletic or other school events.  The bands will not be permitted to play for such things as private business promotionals, partisan political rallies, or for highly controversial meetings.
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  Code: IL

  Adopted: November 17, 2003


Promotion/Retention Policy for Regular Program Classes Elementary


A student will be evaluated on academic performance on the grade level of current placement in regular program classes.  For example, a first grade student's evaluation is to be based on success in reading at the first grade level.


In order to qualify for promotion, a student is to be reading in an on-grade-level basal or co-basal reader.  A student who is reading below grade level should receive grades reflective of the low performance.


A subject failure is a yearly average of 59% or below.  If the student fails the subjects listed below, it will result in retention.


  Grades 1-2


  Reading


  Grades 3-5


  1. Reading and Math

  2. Reading or Math and 2 of the following subjects:

  a.  Language (English)

  b.  Social Studies

  c.  Science


Andalusia Middle School Minimum Academic Standards

A student must obtain a 60% or better average in at least 11 of the 14 semester grades earned each school year to be promoted to the next grade.  Supporting data will be utilized in cases where unusual circumstances exist.  Supporting data include SAT results, reading and math levels, special services, age, attendance, maturity, number of prior retentions, prior failures in the same subject, etc.


Andalusia High School

Promotion is dependent upon the designated number of earned units.


Alabama Code 16-3-18.2
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  Code:   ILA

  Adopted: November 17, 2003




Transfer-In Policy for Home Schooled Students Or Non-accredited Schools


Home schooled students or students from a non-accredited school will be accepted for transfer at the beginning of a semester only.


The Transfer-in Team will determine placement.


Transfer-in Team


  A.   The purpose of this team is to evaluate each transcript of a student who attempts to enroll in any Andalusia City school from a home schooling or non-accredited school background.


  B.   The selection of the team will be done on the date of the requested enrollment of the student.  This team will consist of an administrator, counselor, and one teacher from each core curriculum area from the grade level to which the student is transferring.


  C.   A placement exam will be developed by this team using current core subject textbooks.  Exam results, with an interview of the student and a parent, will be used in the proper grade level placement of the student.  Decisions regarding placement of the student will be based upon the professional judgment of the members of the team and completed units of work.
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  Code: ILB

  Adopted: November 17, 2003




Valedictorian and Salutatorian Recognition "Restrictions"


  A.   Transfer students from SACs accredited public schools will be eligible for valedictorian/salutatorian recognition after completion of three semesters (i.e. fall and spring of eleventh grade and fall of senior year).  Students for valedictorian/salutatorian recognition must be citizens of the United States.  The transcripts of transfer-in students will be evaluated on the same criteria as AHS students (i.e. grades for teacher aide, office aide, etc, will NOT be included in the calculation of GPAs used to rank students).


  B.   Transfer students from non-accredited public or private schools will be eligible for valedictorian/salutatorian recognition after the completion of five (5) semesters (i.e. fall and spring of sophomore year, fall and spring of junior year and fall of senior year).  The transcripts of transfer students will be evaluated on the same criteria as AHS students (i.e. grades for teacher aide, office aide, etc, will NOT be included in the calculation of GPAs used to rank students).


  C.   Transfer students from home schooling will be eligible for valedictorian/salutatorian recognition after the completion of five (5) semesters (i.e. fall and spring of sophomore year, fall and spring of junior year and fall of senior year).  The transcripts of transfer students will be evaluated on the same criteria as AHS students (i.e. grades for teacher aide, office aide, etc, will NOT be included in the calculation of GPAs used to rank students).
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  Code:   ILC

  Adopted: November 17, 2003


Dual Enrollment



Local boards of education are authorized to establish dual enrollment programs allowing certain high school students to enroll in postsecondary institutions in order to dually earn credits for a high school diploma and/or a postsecondary degree.  The dual enrollment program for the Andalusia City Schools is open to students that meet the following criteria.


1.   A student must be a senior.


2.   A student must be in good standing at the high school with good discipline and attendance records.


3.   All prerequisites of the course(s) to be taken must be satisfied.


4.   Postsecondary courses will be classified as electives at the high school.


5.   Postsecondary courses will be used in the class rank calculation at the high school.


6.   Courses to be taken on the postsecondary level may be scheduled during first or fourth block of the regular high school day.


7.   A student must maintain his/her level of work at the high school.


8.   A student must meet all requirements for credits at the high school.  A student will remain a full-time student until graduation.


9.   A student may earn postsecondary credit for college.  That credit will not substitute for high school requirements.


10.   A student participating in the dual enrollment program may enroll in no more than two college courses per high school term.


11.   A student must receive approval from the parents and the high school principal before enrolling in the postsecondary course(s)


12.   Application to this program should be done prior to the end of the current school year.


Dual Enrollment

Taught at Andalusia High School


THIS AGREEMENT is entered into by and between the LBW Community College, hereinafter referred to as the "College", and the Andalusia City Schools local School Board, hereinafter referred to as the "local School Board", on behalf of Andalusia High School.  The purpose of this AGREEMENT is to implement Alabama State Board of Education Policy 801.03, which authorizes the establishment of dual enrollment/dual credit programs between public colleges and local boards of education.  This policy allows certain high school students to enroll in college level courses at postsecondary institutions in order to earn dual credits for a high school diploma and/or a postsecondary degree at both the high school and participating postsecondary institution.


The parties hereto believe this agreement will provide enhanced learning opportunities for qualified students during and after normal class hours through the effective use of the College's programs and resources.  At no time will the College or the School Board apply pressure upon students or educational personnel to participate in dual enrollment/dual credit courses or programs.


The College and the local School Board do hereby agree as follows:


Purpose


The purpose of this policy is to allow eligible high school students to enroll in college classes concurrently with high school classes at Andalusia High School and to receive both high school and college credit.


Student Eligibility


1. The student must have a B average in completed high school courses.

2. The student must have written approval of the principal and the superintendent of education.

3. The student must be in grade twelve.

4. The student must meet the entrance requirements established by the participating college/postsecondary institution.


*Student access to Dual Credit/Dual Enrollment is dependent upon both academic readiness and social maturity.


Course Eligibility

Courses offered shall be drawn from the respective college's existing academic inventory of courses offered for credit.


Credit and Transcripts


The student will receive high school credit for Senior English.  The student will receive college credit from LBW Community College for English 101.  Ten quarter/six semester hours at the postsecondary level shall equal one credit at the high school level in the same or related subject.  Partial credit agreements shall be developed between the college and the school board.  College courses approved for dual credit shall be posted on both high school and college transcripts.  Courses completed for dual credit shall be transcripted with the appropriate statement at the postsecondary level indicating dual enrollment credit.


Faculty


The high school teacher employed to teach the class will be designated as an adjunct faculty member of the college and therefore must meet the credentialing requirements of the State Board of Education and college policy.  Faculty may not receive dual compensation for instructional time.


Financial Arrangements


Payment of the current rate of tuition and fees per credit hour, textbooks, and material will be the responsibility of the student.  Full payment of tuition must be completed by the first day of class.


Other Understandings and/or Responsibilities


Students are responsible for knowing policies relative to dual enrollment/dual credit of colleges/universities to which they plan to transfer credit.


Enrollment Limitations


Enrollment in a combined number of high school and college course per term will not exceed that which is educationally sound as determined by the college and the local school board.  Students may elect to take this class and not receive college credit.


Reporting and Evaluating Dual Credit/Dual Enrollment


The college and the local School Board shall assume the responsibility for reporting required information in a timely manner.  A plan for an annual evaluation of dual enrollment/dual credit shall be on file and shall adhere to guidelines of the Department of Postsecondary Education.


Information


Each party agrees to provide a mechanism for communicating the educational and economic benefits as well as the requirements for participation and enrollment procedures to parents and students.  This must include the student's release of educational records as defined by FERPA for and between the college and the local School Board.


Terms of Agreement

The terms of this agreement shall be effective for the 2003-2004 academic year.  Thereafter, this agreement shall automatically renew for successive twelve month periods unless either party requests a change or termination of the agreement, which change or termination will be given in writing by either party at least 90 days prior to such termination.



IN WITNESS WHEREOF, the parties hereto have executed this Agreement.


 ______________________________
 College
  ______________________________
  Local School System
 
 ______________________________
 President
  ______________________________
  Superintendent
 
 ______________________________
 Date
  ______________________________
  Date
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  Code:   ILD

  Adopted: November 17, 2003


Acceleration of Subject Areas (Reading and Math) in Grades K-4


Teachers, principals, and parents participate in identifying potential candidates for acceleration of individual subject areas in Reading and Math.


The criteria for selection are:


On the most recent system-wide achievement test, a student must have scored in the 95% or higher in reading or mathematics.


The student must have an I.Q. of 140 or higher on an individual intelligence test given by a psychometrist with the Andalusia City Schools.  (Written permission from the student's parent(s) for the testing must be on file prior to testing.)


There must be a written request, including justification for the request, from the parent(s) of the student in order for the student to be considered for acceleration in reading or math.  This request should be given to the school principal at the completion of the school year, prior to the year acceleration is requested.


The student must complete the core curriculum subjects with a score of 95 or above and be completing the volume of work assigned before consideration will be given for acceleration in the subject area requested (reading, mathematics).


No student is allowed to accelerate in a subject more than one grade.


If accelerated in a subject, the student will serve a probationary period of nine weeks.  The student must have maintained a 90 average in the accelerated subject (reading, mathematics).  The placement committee will convene at this time and reassess the placement.


The student will be required to complete in a timely manner, both in quality and volume, grade level work assigned in the subject to which he/she is accelerated.


The student will be administered standardized tests on the level to which he/she is assigned the majority of the day.


The parent may submit a written request at any time to remove the student from the accelerated subject area.  The placement committee will convene at this time and reassess the placement.  
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  Code:   ILE

  Adopted: November 17, 2003


Acceleration (Double Promotion)


Teachers, principals, and parents participate in identifying potential candidates for acceleration.


The criteria for selection are:


  On the most recent system-wide achievement test, a student must have scored in the 95% in the core curriculum subjects (reading, language, mathematics, science/environment/social studies).


  The student must have an I.Q. of 140 or higher on an individual intelligence test given by a psychometrist with the Andalusia City Schools.  (Written permission from the student's parent(s) for the testing must be on file prior to testing.)  The student may be administered a maturation scale or assessment if one is available.


  There must be a written request, including justification for the request, from the parent(s) of the student in order for the student to be considered for acceleration.  This request should be given to the school principal at the completion of the school year, prior to the year acceleration is requested.


  The student must complete the core curriculum subjects with a score of 95 or above (reading, language, mathematics, science/environment/social studies), and be completing the volume of work assigned, in a timely manner, before consideration will be given for acceleration.


  No student is allowed to skip more than one grade in elementary school.


  If accelerated, the student will serve a probationary period of nine weeks.  The student must have maintained a 90 or above average in the core curriculum subjects (reading, language, mathematics, science/environment/social studies).  The placement committee will convene at this time and reassess the placement.


  The student will be required to complete in a timely manner, both in quality and volume, grade level work assigned on the level to which he/she is accelerated.


  The student will be tested on all assessments and standardized tests at the grade level they are assigned.

The parent may submit a written request at any time to remove the student from the accelerated grade level.  The placement committee will convene at this time and reassess the placement.


The placement committee will consist of the principal, special education coordinator, counselor, parent, the student's past teacher, and a teacher from the grade level to which the student may be accelerated, and will determine the student's placement. 
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Code: IM

Adopted:   November 17, 2003




Teaching About Religion

Teaching about religion as it relates to a study of the historical development of mankind is appropriate.  The use of the Holy Bible or other religious documents as educational and reference materials in this study is acceptable.  Specific religious indoctrination is prohibited in the schools.


In compliance with the Equal Access Act of 1984 the Board will allow, in those high schools that have limited open forum policy, students to meet on school premises during non-instructional time for religious, political, or philosophical purposes.


Ref:  U. S. Const. Amend. I:  U. S. Const. Amend. XIV: Alabama Code 16-11-20;  16-12-9, 20 U. S. C. A. 4071
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  Code:   IMA

  Adopted: November 17, 2003




Quiet Reflection


The Andalusia City Board of Education in response to Act No. 98-381  enacted by the Alabama State Legislature instructs the Superintendent to provide a brief period of quiet reflection at the opening of school every day in each school classroom.  The moment of quiet reflection authorized by subsection (b) Act No. 98-381 is not intended to be and shall not be conducted as a religious service or exercise, but shall be considered an opportunity for a moment of silent reflection on the anticipated activities of the day.

Ref: Act No. 98-381
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  Code:   IN

  Adopted: November 17, 2003




Flag Display/Pledge of Allegiance


The Board of Education directs the United States Flag and the Alabama Flag to be displayed from the school buildings or from flagpoles on the grounds during the time school is in session, except in inclement weather.  In addition, the flags shall be displayed at all group gatherings open to the public, such as athletic events and those conducted in auditoriums and other public halls.  It shall be the duty of the principal or his/her designated representative to see that the flags are displayed as herein provided and within accepted flag etiquette.


It is the responsibility of the principals and teaching faculties to instruct students in the respect and etiquette of displaying the flag.  This instruction shall include proper behavior related to the playing of the National Anthem and Pledge of Allegiance.


Pledge of Allegiance - All students must have the opportunity to recite on a voluntary basis the Pledge of Allegiance to the United States flag each day.



Ref:   Alabama Code 16-43-1, 16-43-5
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  Code: IO

  Adopted:   November 17, 2003




Lesson Plans

The Board of Education requires the development of lesson plans by each teacher.  The plans shall be developed on a unit or report period and on a daily basis.  It shall be the responsibility of each principal to see that the teachers under his/her supervision prepare lesson plans.  Principals shall be available to assist teachers in developing effective and acceptable plans when this service is requested.


Lesson plans shall be available for inspection by the principal.  The Superintendent shall instruct principals and other supervisory personnel to review lesson plans periodically.




Ref:  Alabama Code 16-11-9, 16-12-3
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Code: IP

  Adopted: October 29, 2003




Limited English Proficiency Program Policy

The Superintendent or his delegate shall:


1. identify resources available to serve limited English students,

2. coordinate programs and services to these students and their parents in the local school administrative unit, and

3. report information concerning the identification, placement, and educational progress of these students to the State Department of Education as requested.

The school system shall report upon request to the State Department of Education information including, but not limited to, the number of students whose primary home language is other than English, the number of limited English proficient students identified and receiving services, the nature of the services, the number of limited English proficient students receiving special education services and services for the academically gifted.

A home language survey shall be administered to every student at the time of enrollment and maintained in the student's permanent record.  The school system shall then identify and assess every limited English proficient student who needs assistance in order to have access to every school's instructional programs.

Procedures shall be developed system-wide that will ensure a program will be developed for each limited English proficient student who needs assistance which, in the view of professional educators, has a reasonable chance of allowing the student to progress in school.

The procedures developed will provide appropriate evaluative standards for measuring the progress of limited English proficient students in school.  Program exit criteria will be developed.

School officials shall monitor the progress of limited English proficient students in English proficiency.  When a limited English proficient student is not making progress in school, the school personnel shall conduct an evaluation of the student's program and make modification as needed.

Limited English proficient students should participate in the statewide testing programs in accordance with the department's guidelines for Student Assessment Program Policies and Procedures for Students of Special Populations.  When limited English proficient students are exempted from the statewide testing program, other appropriate methods shall be used to monitor the academic progress of these students.

The schools shall promote the involvement of parents of students of limited English proficiency in the educational program of their children.  Schools shall notify national origin minority group parents of school activities which are called to the attention of other parents, and these notices shall be provided in the home language if feasible.

School officials shall ensure that limited English proficient students are not assigned to, or excluded from, special education programs because of their limited English language proficiency.  Evaluation, placement, and notification to parents of students with special needs shall be conducted in accordance with the Procedures Governing Programs and Services for Children with Special Needs.

School officials shall ensure that limited English proficient students are not categorically excluded from programs for the academically gifted and other specialized programs or support services such as guidance and counseling due to limited English proficiency. 

School officials shall ensure that limited English proficient students are educated in the least segregative manner based on the educational needs of the student, and these students should be included in all aspects of the regular school program in which they can perform satisfactorily.

Procedures shall be developed to implement this policy.
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  Code:   IQ

  Adopted: November 17, 2003



Testing of Non-Public High School Students


Andalusia City Schools will test non-public high school students desiring to take the Graduation Exam according to the Implementation Guidelines established by the State Department of Education and ACT 97-932 of the Legislature.


A participating non-public school must agree to test all eligible students according to the same standards as Andalusia City Schools' students.


There is hereby established a per-examination fee for non-public school students for the Graduation Examination of $20.00.  This fee applies to all non-public school students taking one or all components of the examination.


Payment shall be made to Andalusia City Schools at least ten (10) working days prior to the administration of the examination and is non-refundable.  The fee payment shall be made in cash or money order by individuals or an institutional check from non-public schools made payable to the public school administering the examination.


All examinations are to be administered at Andalusia High School or other sites designated by the Superintendent.


All examinations are to be administered by Andalusia City Schools' employees.


Non-public school students' scores will be returned to Andalusia City Schools and forwarded to the non-public school/student.  Non-public and public schools' scores will be separate and not be reported as one score.


All preparation (for testing, remediation, and retesting) of non-public school students is the sole responsibility of the non-public school the student attends.


Non-public school students will be afforded the same testing conditions and accommodations as Andalusia City School students as set forth by the State Department of Education, including discipline standards.



Ref:  Act No.  98-932
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  Code:   IR

  Adopted: November 17, 2003



Eighth Grade Credit


Algebra I


Students who successfully complete Algebra I in the eighth grade will receive credit for one of the four required math courses in grades 9 through 12. Successfully completing the course enables students to satisfy the Algebra I requirement for graduation and also earn one mathematics credit toward graduation.


Computer Applications


Eighth grade students who take Computer Keyboarding/Applications will not be required to repeat the course if they can demonstrate the competencies outlined in the computer applications course by successfully completing a competency test written by qualified faculty members of the Career Technical Business Education Departments of Andalusia High School and Andalusia Middle School.  Successful completion of the course will enable students to satisfy the computer applications requirement for graduation and also earn the 1/2 computer applications credit.  Students who cannot demonstrate the competencies outlined in the computer applications course to a qualified school staff member will be required to take a computer applications course in Grades 9 - 12.


Foreign Language


Students who take Level I of a foreign language in the eighth grade will not be required to repeat this course in Grades 9 - 12 when pursuing an Alabama High School Diploma with Advanced Academic Endorsement if the content of the course taken in the eighth grade is consistent with Level I of that course as outlined in Alabama Course of Study: Foreign Languages.  Successfully completing Level I of a foreign language course enables students to receive one of the two foreign language credits required in the same language.
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  Code: IS

  Adopted: September 20, 2004




Assessment Program


The system shall periodically assess student performance and achievement within each school of the system.  The assessment program must be based upon local goals and objectives that are compatible with the Alabama State Course of Study adopted by the State Board of Education. All schools will participate in the state assessment program designed to measure annual student learning and school performance.


The system will follow recommendations of the State Board of Education for the provision of test adaptations and modifications of procedures as necessary for students in exceptional programs and for students who have limited English proficiency.


Test results shall be treated with confidentiality.




Legal Reference:


Code of Alabama, Sections 16-1-30, 16-8-8, 16-11-9
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  Code: IT

  Adopted: September 20, 2004





Title I Policy


The Andalusia City Board of Education hereby agrees to participate in the Title I Program and to implement the program according to the financial and program regulations of the No Child Left Behind Act of 2001.


Each school has the responsibility for developing, implementing, and evaluating an appropriate school-wide plan for that school based upon its comprehensive needs assessment.


The Board shall ensure that parents of all children including migrant, homeless, English Language Learners, neglected, and delinquent in each Title I school-wide school will have an adequate opportunity to participate in the design, implementation, and evaluation of the Title I school-wide plan (SWP).
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  Code: IU

  Adopted: October 18, 2004





Health Education


The Board of Education recognizes that in order for students to develop the resiliency to meet life's challenges instruction related to health is a vital part of today's education.  The Coordinated School Health Plan for Andalusia City Schools is organized using the eight components recognized as vital to developing the skills and knowledge that will enable students to meet the challenges of life, to experience maximum growth, and to become responsible citizens.


The Andalusia City School System follows the Alabama Course of Study for Health Education to provide a basis for learning healthy choices and behaviors for the lifespan.  Beginning in grade five and continuing through grade twelve students participate in instruction concerning the prevention of HIV/AIDS.  Recognizing the impact a teen pregnancy has on an individual and society; students in grade seven through twelve have lessons about parental and financial responsibilities of pregnancy, childbirth, and childrearing through adolescence incorporated into their classes.  The instruction is integrated throughout the curriculum.


Andalusia City Schools does not teach sex education classes, but students do participate in classes about human reproduction, sexually transmitted diseases, and risky behaviors.  Abstinence until marriage is the standard by which these classes are taught.  Andalusia City Schools follows the guidelines provided in the Alabama Health Course of Study:


1.   Abstinence from sexual intercourse is the only completely effective protection against unwanted pregnancy, sexually transmitted diseases, and AIDS when transmitted sexually.


2.  Abstinence from sexual intercourse outside of lawful marriage is the expected social standard for unmarried school age persons.


Beginning in kindergarten, age appropriate mental and emotional health instruction is provided by counselors.  Counselors are available at each school to meet the mental and emotional needs of the students.  In the one-half health unit taught in the tenth grade a suicide awareness program that includes mental and emotional health issues is an integral part of the instruction.



All students in the tenth grade at Andalusia High School will be enrolled in a ½ unit of Health Education.  Cardiopulmonary Resuscitation will be provided by Health Education teachers certified as CPR instructors through the American Red Cross or the American Heart Association.


Health education can serve to influence behaviors of students through the lifespan.  The health education curriculum provided by Andalusia City Schools endeavors to play a key role in educating students so they will be able to make healthy life choices and meet the demands of everyday living.
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Code: JA

Adopted:   November 17, 2003

Equal Educational Opportunities



The Board shall provide basic educational opportunities for all children.  No person shall be denied the benefits of any educational program or activity on the basis of race, disability, religious beliefs, national origin, age, or sex.  All programs offered by schools within the school district shall be open to all students in compliance with statutory and judicial requirements.


The Board ensures that there are no barriers to an equal and quality education for migrant students, limited English proficient students, homeless students, or neglected/delinquent students.




Ref: 42 U.S.C. 2000d (1-6); 42 U.S.C. 2000c (1-9); 20 U.S.C. 1681 et seq.; 42 U.S.C. 1983; 29 U.S.C. 794; 29 U.S.C. 621 et seq.
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  Code:   JB

  Adopted: November 17, 2003




Andalusia City Schools Attendance Policy


Parental Legal Responsibilities


Section I.  Section 16-28-12 of the Code of Alabama is amended by Act 94-782 to read as follows:


Each parent, guardian, or other person having control or custody of any child required to attend school or receive regular instruction by a private tutor who fails to have the child enrolled in school or who fails to send the child to school, or have him or her instructed by a private tutor during the time the child is required to attend a public school, private school, church school, denominational school, or parochial school, or be instructed by a private tutor, or fails to require the child to regularly attend the school or tutor, or fails to compel the child to properly conduct himself or herself as a pupil in any public school in accordance with the written policy on school behavior adopted by the Andalusia City Schools pursuant to this section and documented by the appropriate school official which conduct may result in a misdemeanor and, upon conviction, shall be fined not more than one hundred dollars ($100) and may also be sentenced to hard labor for the county for not more than 90 days.  The absence of a child without the consent of the principal teacher of the public school he or she attends or should attend, or of the tutor who instructs or should instruct the child, shall be prima facie evidence of the violation of this section.

Purpose


The purpose of this policy is to establish procedures for reporting and the consequences for truancy; unexcused absences; questionable excused absences; and unexcused tardies.


I.   Stages of Truancy


  A.   First Truancy


  The school administration shall notify parent(s) about the truancy and the appropriate consequences for the truancy.  The school administration will also warn the student and parent/guardian about the subsequent actions that will be taken by the school administration should a second, and third truancy occur.



  B.   Second Truancy


  The parent shall be notified by the school administration that the student was truant, the date of the truancy, and appropriate actions to be taken by the school administration.  Parent/guardian will be informed by the school administration about the consequences of a third truancy.


  C.   Third Truancy


  1.   Students who have consecutive unexcused absences which make their total unexcused absences three (3) or more will receive a letter from the school administration and a "NOTICE TO APPEAR" in the Early Warning Truancy Prevention Program.


  2.   The parent/guardian or person having control of the student shall participate in the Early Warning Truancy Prevention Program provided by the Juvenile Court.  Any suspension from school which occurs after a student has attended Early Warning will be coded unexcused and will result in a complaint being filed in Juvenile Court.


  3.   Attendance at this conference shall be mandatory except where prior arrangements have been made or an emergency exists.


  4.   Failure to appear at the Early Warning Truancy Prevention Program meeting shall result in the filing of a complaint petition against the child and/or parent or guardian.


II. Other Truancies - Eighth "Questionable" Excused Absence or Eighth Unexcused/Questionable Tardy


  A.   Eighth absence coded excused but not satisfactorily explained:


  1.   Students who accumulate eight (8) "questionable" excused absences which have not been satisfactorily explained may also be required to attend Early Warning.  This action will require approval of the school administrator.


OR


  2.   A Complaint/Petition will be filed against the student or parent/guardian which will result in the parent/guardian and student appearing in court.  

  B.   Tardies:


  1.   Students who accumulate eight (8) unexcused/questionable tardies may also be required to attend Early Warning.  This action will require approval of the school administrator.


OR


  2.   A Complaint/Petition will be filed against a student or a parent/guardian and will result in the parent/guardian and student appearing in court.


Ref: Alabama Code 16-28-12, 16-28-2.1, 16-28-14, 16-28-15, 16-28-16, 1 -28-17, 16-28-22
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  Code:   JBA

  Adopted: November 17, 2003


Andalusia City Schools Attendance/Driver's License Policy

As Required by Act 94-820

Purpose


The purpose of Act 94-820 is to require school attendance standards as a prerequisite for driver's license or learner's permit for the operation of a motor vehicle.  School attendance standards are met by enrollment in a school or General Education Development (GED) program or job training program approved by the State Superintendent of Education.


Requirements


Enrollment status will be verified for any student 15 years or older, by the designated school personnel on Part I of the Student Enrollment/Exclusion Status form and given to the student upon request.


The designated school personnel will notify the Department of Public Safety when a student has more than ten (10) consecutive or fifteen (15) cumulative days of unexcused absences during a single semester.  Students will be advised that the Department of Public Safety (DPS) has been notified of the student's absences or withdrawals.


Any person over the age of fourteen who is convicted of the crime of possession of a pistol on the premises of a public school, or a public school bus, or both, shall be denied issuance of a driver's permit or license for the operation of a motor vehicle for 180 days from the date the person is eligible and applies for a permit or license.


If a person over the age of fourteen years possesses a driver's license on the date of conviction, the Department of Public Safety will send a notice that his or her driver's license will be suspended for 180 days.


Enrollment Status


Enrollment status is defined as:


1. enrolled in a public school;

2. enrolled in a General Educational Development (GED) program;

3. enrolled in a job training program approved by the State Department of Education; or

4. is gainfully and substantially employed.

5. is a parent with the care and custody of a minor child or unborn child.

6. has a physician certify that the parents of the person depend on him or her for their sole source of transportation.

7. is exempted from this requirement due to circumstances beyond his or her control.  "Circumstances beyond control" will be determined by the Superintendent.

8. exempted for circumstances beyond the control of the applicant as defined by State Department of Education Guidelines.


  Suspension or expulsion is not defined as "circumstances beyond control."


Exemptions

The Andalusia City Schools' Superintendent will be the sole judge of whether or not the evidence presented meets the legal requirements of "circumstances that are beyond the control" of the student.  The Department of Public Safety will be notified by the designated school official of such exemptions on the Student Enrollment/Exclusion Status form.


Appeals Process


Students shall have the right to appeal the decision of the Superintendent regarding their enrollment status.  To appeal, the student shall submit to the appropriate school principal written notification of intent to appeal within fifteen (15) days of the issuance of enrollment status, including a statement of reason for the appeal.  The appeals process shall follow the procedures adopted by the Andalusia City Board of Education for long-term suspension or expulsion.


Upon written request of the person whose license is denied or suspended, the Department of Public Safety shall afford the person an opportunity for a hearing in the same manner and under the same procedure used for other driver's license suspensions.




Ref:  Alabama Code 16-28-40 to 16-28-45
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  Code:   JBAA

  Adopted: November 17, 2003


Compulsory Attendance


The Board shall enroll in school all students in this district between the ages of seven and sixteen years.  An accurate record of attendance for each pupil shall be maintained by the classroom or homeroom teacher.  This record shall be kept in the official register, or through other officially approved documentation provided or approved by the State Department of Education.


Regular school attendance is very important, and irregular attendance makes for a lack of interest and poor grades.  Since something of importance is being taught every school day, each pupil is expected to be in attendance on a regular basis for the full day.  Personal activities should be scheduled on an after-school basis to insure that all students meet attendance requirements.


Excused Absences


1. Pupil is too ill to attend school.

2. Inclement weather which could be dangerous to the safety and health of the child if he/she attended school.

3. Legal quarantine.

4. Death in immediate family.

5. Emergency conditions as determined by principal.

6. Pupil absent from school with permission of and consent of parents and principal.


Absences and Excuses


1. A pupil's absence from school to accompany his/her parents on a trip is not an excused absence except in the cases of an emergency and/or unique, unusual circumstances as determined by the principal.

2. Every student should attempt to schedule medical or dental appointments outside of school hours; however, if an exception is necessary, the pupil must report back to school with a statement from the doctor or dentist indicating the time spent in his/her office.

3. Only an excused absence permits work to be made up.


Ref:  Alabama Code 16-28-3
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  Code: JBB

  Adopted:   November 17, 2003




Legal Age for Enrollment



No pupil may be enrolled in kindergarten whose fifth birthday does not occur on or before the second day of September of the school year during which the child registers to enter school.


No pupil may be enrolled in the first grade whose sixth birthday does not occur on or before the second day of September of the school year during which the child registers to enter school.


A student who enrolls legally and legitimately in a state whose entrance law differs from that of Alabama will be accepted in the Andalusia City Schools upon a legal transfer in the grade in which he would legally be placed in his/her home state.


Ref:  Code AJ, Andalusia City Board of Education Polices
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  Code: JBC

  Adopted:   October 29, 2003

  Revised: October 18, 2004




School Admission



The Board should admit students to the schools of the district on an individual basis, upon an application of the parent or guardian of the student to the Board at the beginning of each school year, under such rules and regulations as the Board may prescribe.


No student may be excluded from any school within the district except by due process or failure to meet specifications of policies contained herein.  The Board fully recognizes that providing equality of educational opportunities for all children requires such objectivity.  The Board is equally concerned that all admissions policies adhere strictly to applicable legal requirements, e.g., health-related standards.


No child shall be admitted to kindergarten until he/she or his/her parents do the following:


1.   Present to school officials a certified birth certificate showing that he/she is five years old on or before September 2 of the year of his/her admission.

2.   Present to school officials proof that the child has received immunization for or exemption from the following communicable diseases:  polio, diphtheria, tetanus, pertussis, measles, rubella, and mumps.

3.   Present an original social security card in the student's legal name.


Each student enrolled in the Andalusia City School system must have a legal guardian(s) who also resides in the same attendance area.  The guardian(s) shall have legal custody of the student and be accountable under Alabama law for the attendance and conduct of the student.


The legal guardian(s) may be:


A.  Natural parent(s)

B. Adoptive parent(s)

C. DHR appointed custodian(s)

D.  Court appointed foster parent(s)

E. Court appointed legal guardian(s)


Note:  An exception to the above is a married student living with spouse.


If proof of custody should be requested by the school, it shall be the responsibility of those enrolled or wishing to enroll to furnish such proof. 

   

Failure to provide such proof shall result in the withdrawal of the student from the school or the denial of enrollment into the school.


In the event a student enrolls in Andalusia City Schools without an immunization or immunization record, the student will not be barred from attending school.  The following procedure will be followed to assist in securing immunizations so all students will meet the immunization requirements of the State of Alabama as indicated in Section 420-6-1-.02 and in the Code of Alabama, 1975, Section 16-30-5:


•1.   Contact the system school nurse,

•2.   Provide the school nurse with immunization information about the student in question,

•3.   The school nurse will:

Contact the parent

Counsel the parent about immunizations needed

Assist the parent in obtaining the immunizations the child needs.


If a student attends school without proof of having the immunizations required by the State of Alabama, the student will attend class in an area safely away from students who may expose him/her to contagious diseases.


If a student must be absent from school due to obtaining an immunization or immunization record, the absence will be marked EXCUSED.


In the event a student enrolls in the school system and does not have a social security number, a social security number must be assigned to that student.  Assignment of such numbers should be coordinated through the school system's attendance officer.  Notify this person within five (5) days of a student enrolling without a social security number.



Exception - Please see Policy AGB



Ref:  Section ACA; Alabama Code 16-30-1 to -3; Singleton v. Jackson Municipal Separate School District, 419 F. 2d 1211 (5th Cir. 1970); Lee v. Macon County Board of Education, 267 F. Supp. 458 (M.D. AL., 1967); Title IX of Educational Amendments of 1976.
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  Code:   JBD

  Adopted: November 17, 2003




Perfect Attendance

A student will have been in perfect attendance for a school year when he or she has not been absent, tardy, or has not checked out.


Students who are involved in school activities are considered to be present.
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  Code:   JBE

  Adopted:   November 17, 2003 


Attendance for the Full School Day


The Board recognizes that students shall receive six (6) hours of academic instruction each day and will require that each student's schedule reflect attendance for the full school day except in the following situations:


1.   The student is a member of a career technical co-op class and is released early to report to a class-related work site;


2.   The individual education program (IEP) for a special education student indicates that the student should attend for less than a full day;


3.   A fifth-year senior who needs to attend only a portion of the day to fulfill graduation requirements and has the approval of the parents or guardians, the school principal, and the Superintendent to attend less than a full day, may do so;


4.   In the case of extreme hardships, a student may be released early if parents or guardians, school principal, and the Superintendent agree that this is the only way possible for the student to continue with his or her educational program;


5.   When medical hardships exist, a doctor may provide reasons for a student to attend less than a full day.  This arrangement must then be approved by the parents or guardians, school principal, and Superintendent.


6.   Students will not be allowed to leave school early except in check-out situations as outlined in Board policy JGFC.
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  Code:   JC

  Adopted: November 17, 2003


Code of Student Conduct


The belief of the Andalusia City Board of Education is that instruction can occur only in an environment that is conducive to learning because effective quality instruction requires orderly procedures and discipline.  The intent of this code of conduct, as well as its enforcement, is to insure the presence of a safe and drug free, friendly and businesslike atmosphere in which students and school personnel work cooperatively toward sound educational goals.


Under the direction of the Superintendent of Schools, the administration and faculty of each school shall develop and enforce a set of rules and policies governing student behavior, appropriate for each age group and school setting, designed to establish and maintain the best possible student learning environment.  Furthermore, acting in the best interest of this community, the policy of the Andalusia City Board of Education is to require the principals, faculties, staffs, students, parents and guardians to adhere and comply with this Board of Education-adopted Code of Student Conduct.


Parental Responsibilities


It is the belief of the Andalusia City Board of Education that a cooperative relationship between parents/guardians and school officials will benefit a student's intellectual and emotional development.  To accomplish this goal parents should: (1) maintain regular communication with the school authorities concerning their child's progress and conduct; (2) ensure that their child is in daily attendance and properly report or explain an absence or tardiness to the school; (3) attend principal, teacher, parent conferences when required; (4) provide their child with the supplies and materials needed to complete class work; (5) ensure that their child has a time, a place, and the materials necessary for doing homework assignments; (6) assist their child in being healthy, neat, and clean; (7) notify the school by written notice of any medical condition or potential condition that could affect the health or behavior of their child at school, that may or may not require emergency attention; (8) discuss report cards and work assignments with their child; (9) maintain up to date home, work, and emergency telephone numbers at the school.  These should be local telephone numbers.



Parent - Legal Responsibility


Section 16-28-12 of the Code of Alabama was amended by the Alabama Legislature in May of 1994 when it passed Act 94-782.


Section I. Section 16-28-12 of the Code of Alabama is amended to read as follows:


Each parent, guardian, or other person having control or custody of any child required to attend school or receive regular instruction by a private tutor who fails to have the child enrolled in school or who fails to send the child to school, or have him or her instructed by a private tutor during the time the child is required to attend a public school, private school, church school, denominational school, or parochial school, or be instructed by a private tutor, or fails to require the child to regularly attend the school or tutor, or fails to compel the child to properly conduct himself or herself as a pupil in any public school in accordance with the written policy on school behavior adopted by the Andalusia City Schools pursuant to this section and documented by the appropriate school official which conduct may result in a misdemeanor and, upon conviction, shall be fined not more than one hundred dollars ($100) and may also be sentenced to hard labor for the county for not more than 90 days.  The absence of a child without the consent of the principal teacher of the public school he or she attends or should attend, or of the tutor who instructs or should instruct the child, shall be prima facie evidence of the violation of this section.


Any parent, guardian, or other person having control or custody of any child enrolled in public school who fails to require the child to regularly attend the school or tutor, or fails to compel the child to properly conduct himself or herself as a pupil in accordance with the written policy on school behavior adopted by the local board of education and documented by the appropriate school official which conduct may result in the suspension of the pupil, shall be reported by the principal to the superintendent of education of the school system in which the suspected violation occurred.  The superintendent or his designee shall report such suspected violations to the district attorney within 10 days.  Any principal or superintendent of education or his or her designee intentionally failing to report such a suspected violation shall be guilty of a Class C misdemeanor.  The district attorney shall vigorously enforce this section to ensure proper conduct and required attendance by any child enrolled in public school.


Parental legal responsibilities required by Act 94-782:


  1.   To enroll their child in school.

  2.   To make sure that each child attends school regularly.

  3.   To compel the child to properly conduct himself/herself in accordance with policies on school behavior.

a. Inappropriate student behavior may result in a suspension from school.

b. Suspensions will be reported to the Superintendent and District Attorney.

Parental responsibilities required by Act 94-784:


To attend conferences when summoned by appropriate school officials regarding destructive acts committed against school property or persons by their child.


Superintendent - Legal Responsibility


In compliance with Act 94-782, the Superintendent of Education for the Andalusia City Schools will forward the name of the parents/guardians of a student suspended for misconduct or failure to attend school to the office of the district attorney for further action within 10 days of notification by appropriate school officials.


As students progress in our schools it is reasonable to expect that increases in age and maturity will result in the students' assumption of greater responsibility and accountability for their actions.  Recognizing these differences in age and maturity, the Board realizes that different types of disciplinary procedures may be indicated in the various school settings.  However, the expectations of student behavior as identified below shall apply to all students in the Andalusia City School system.


The Andalusia City Board of Education will provide for parents, guardians, and students a handbook of rights and responsibilities at the commencement of each academic year and upon enrollment in the Andalusia City Schools.  This handbook will be receipted by parent signature and this will be kept on file.  The handbook shall reflect policies regarding parent and student responsibilities and of itself carries the full weight of the Board of Education.


Expectations for Student Behavior

Attendance  


Student responsibilities are:


•   to abide by laws and local board of education and individual school rules and policies regarding attendance.  


•   attend all scheduled classes daily and be punctual in attendance.  (See Andalusia City Schools Attendance Policy)


•   to promptly request and complete make-up assignments for excused absences or tardies.

•   provide the school with an honest explanation and appropriate documentation for absences as requested.  (See also Andalusia City Schools Attendance Policy and Driver's License Policy.)


•   remain on the assigned campus and in designated and/or appropriate areas of that campus during the entire school day unless granted permission by both parent or guardian and school office personnel to leave campus.


Student rights are:


•   to be informed of local board of education and individual school rules and policies regarding school attendance, including policies and rules regarding absences, tardies, truancies and related programs, checkouts, make-up work, and school-sponsored activities.


•   to be provided with make-up assignments for excused absences and tardies.


Respect for Person, Privacy, and Property

Student responsibilities are:


•   to abide by laws and local board of education and individual school rules and policies regarding respect for person, privacy, and property.


•   to respect the recognized privacy rights of others.


•   to attend school and related activities without bringing items prohibited by law or local board of education policy or which detract from the educational process.


•   to respect the property rights of those at school and the general public.


•   demonstrate a respect for the property of other individuals and school property.


•   conduct themselves in a safe and responsible manner and not place others in a dangerous or unpleasant situation.


•   be clean, neat, and dress in an appropriate manner.


•   demonstrate pride and a sense of responsibility for the appearance of the school room, building and campus.

•   demonstrate a respect for and be courteous toward other students, teachers, administrators, and other school staff and personnel.


Student rights are:


•   to be informed of laws and local board of education and individual school rules and policies regarding respect for person, privacy, and property.


•   to retain privacy of personal possessions on his/her person, in lockers, or vehicles, unless school personnel have reasonable suspicion to believe the student possesses any item which is prohibited by law or local board of education policy.


Knowledge and Observation of Rules of Conduct


Student responsibilities are:


•   to abide by laws and local board of education and individual school rules and policies regarding rules of conduct.


•   to document receipt of the code of student conduct with the signatures of the student and parent, guardian, or person having control or custody of a minor child enrolled in the public school system.


•   answer truthfully and completely any and all questions asked by any school board employee.


•   immediately follow all reasonable instructions issued by teachers, school administrators, and other staff members who are in positions of authority in specific areas, e.g. school secretaries, cafeteria managers.


•   to refrain from the use, possession, or obtaining of tobacco products, drugs, and alcohol while under the jurisdiction of the Andalusia City Schools.


•   to refrain from the use or possession of a deadly weapon within the jurisdiction of the Andalusia City Schools.  Weapon in this case means a firearm or anything manifestly designed, made, or adapted for the purposes of inflicting death or serious injury and such includes but are not limited to, a bazooka, hand grenade, missile, or explosive or incendiary device; a pistol, rifle, or shotgun; or a switch-blade knife, gravity knife, stiletto, sword, or dagger; or any club, baton, billy, black-jack, bludgeon, or metal knuckles.

•   to refrain from doing physical harm to a person or threaten physical harm to a person.


Student rights are:


•   to be informed of laws and local board of education and individual school rules and policies regarding rules of conduct.


•   to be informed as to the specific grounds of the violation(s) of the local board of education's code of student conduct.


The Right to Learn


Student responsibilities are:


•   to abide by laws and local board of education and individual school rules and policies regarding the right to learn.


•   to take advantage of appropriate opportunities provided for learning.


•   to avoid hindering the teaching process.


•   to seek assistance, if needed, to aid learning.


•   to obey rules regarding attendance, conduct, free speech, student publications, assembly, privacy, and participation in school programs and activities.


•   come to class with appropriate working materials.


•   do their own school work and be responsible for earning their own grades.


•   maintain standards of academic performance equal to ability, and make every effort to improve performance upon receipt of notification of unsatisfactory progress.


•   promptly deliver all written or oral school communications and reports to parents or guardians.


Student rights are:


•   to be informed of laws and local board of education and individual school rules and policies regarding the right to learn.

•   to be provided a safe school environment free of illegal drugs, alcohol, or weapons.


•   to be provided appropriate instructors, instruction, materials, and equipment to take advantage of the opportunity to learn.


•   to be provided with the opportunity to express concerns regarding the operation of the school.

Free Speech


Student responsibilities are:


•   to abide by laws and local board of education and individual school rules and policies regarding free speech.


•   to be courteous of the views of others


•   refrain from making profane statements or statements likely to upset or cause inappropriate reactions by others.


Student rights are:


•   to be informed of laws and local board of education and individual school rules and policies regarding free speech.


•   to express disagreement in a constructive manner taking into account school rules and policies regarding free speech.


Student Publications


Student responsibilities are:


•   to abide by laws and local board of education and individual school rules and policies regarding student publications.


•   to communicate in a respectful manner consistent with good education practices.


•   to seek accurate and complete information on the topics approved for publication.


•   to observe the accepted rules for responsible journalism under the guidance of faculty members.

Student rights are:


•   to be informed of local board of education and individual school rules and policies regarding student publications.


•   to participate, as part of the educational process, in the development and/or distribution of student or school publications consistent with that education process.

 

Free Assembly

Student responsibilities are:


•   to abide by laws and local board of education and individual school rules and policies in regards to free assembly


•   to seek approval, plan, and conduct meetings consistent with local board of education rules.


Student rights are:


•   to be informed of laws and local board of education and individual school rules and policies regarding free assembly.


•   to assemble in a lawful manner for a lawful purpose with prior approval by local school officials.


Participation in School Programs and Activities


Student responsibilities are:


•   to abide by laws and local board of education and individual school rules and policies regarding school programs and activities.


•   to be courteous and responsible at all school programs and activities.


•   to complete assignments related to his/her participation in school programs and activities.


Student rights are:


•   to be informed of laws and local board of education and individual school rules and policies regarding school programs and activities.

•   to develop or participate in student programs and activities consistent with local board of education and individual school policies.


•   to seek office in any student organization for which the student qualifies.


Students shall:


•   be accountable for all expectations contained in this code of conduct as well as the specific operational policies governing student behavior at the school to which the student is assigned.

Students' Legal Responsibilities


The following actions/situations are specifically addressed in the Alabama Law.  Any actions breaching the requirements of state law will result in disciplinary actions by the Andalusia City Board of Education and their designees and criminal actions as outlined the law.  Parents will be liable where indicated by law.


Attendance and Conduct (Act 94-782)

Each parent/guardian or other person having control or custody of a child required to attend school who fails to require the child to enroll, to regularly attend school, or to compel the child to properly conduct himself/herself as a pupil in accordance with the written policy on school behavior adopted by the local board of education shall be guilty of a misdemeanor (may be fined up to $100 and may be sentenced to hard labor for up to 90 days).


Teacher Assault (Act 94-794)

A person commits the crime of assault in the second degree (Class C felony) if the person assaults with intent to cause serious physical injury to a teacher or to an employee of a public educational institution during or as a result of the performance of his or her duty.


Drug Dealing (Act 94-783)

A person who unlawfully sells, furnishes, or gives a controlled substance to a minor may be liable for injury or damage or both suffered by a third person caused by or resulting from the use of the controlled substance by the minor, if the sale, furnishing, or giving of the controlled substance is the proximate cause of the injury or damage.


Drugs, Alcohol, Weapons, Physical Harm, or Threatened Physical Harm (Act 94-784)

The school principal shall notify appropriate law enforcement officials when a person violates local board of education policies concerning drugs, alcohol, weapons, physical  harm to a person, or threatened physical harm to a person.  If any criminal charge is warranted, the principal is authorized to sign the appropriate warrant.  If that person is a student, the local school system shall immediately suspend that person from attending regular classes and schedule a hearing within 5 school days.


If the person is found to have violated a local board of education policy concerning drugs, alcohol, weapons, physical harm to a person or threatened physical harm to a person, the person may not be readmitted to the public schools until criminal charges, if any, have been disposed of by appropriate authorities and the person has satisfied all other requirements imposed by the local board of education as a condition for readmission.

Weapons in Schools (Act 94-817)

No person shall knowingly with intent to do bodily harm carry or possess a deadly weapon on the premises of a public school.  Possession of a deadly weapon with the intent to do bodily harm on the premises of a public school or school bus is a Class C felony.  (Note:  Deadly weapons include but are not limited to hand grenade, explosive or incendiary device; a pistol, rifle, or shotgun; or a switch-blade knife, gravity knife, stiletto, sword, or dagger; or any club, baton, billy, black-jack, bludgeon, or metal knuckles.)


Gun-Free Schools Act of 1994

Automatic expulsion for not less than one year and immediate referral to law enforcement officials by the school authorities will result if a student is determined to have brought a weapon to school or any setting under the jurisdiction of the Andalusia City School System.  The superintendent and Board of Education may make a case-by-case exception to the one year's expulsion.  For the purpose of the Gun-Free Schools Act, a "weapon" means a firearm as defined in Section 921 of Title 18 of the United States Code.


Vandalism (Act 94-819)/(Act 96-425)

The parents, guardians, or other person having control of any minor under the age of 18 with whom the minor is living and who have custody of the minor shall be liable for the actual damages sustained to school property, plus the court costs, caused by intentional, willful or malicious act of the minor.


Pistol Possession/Driver's License (Act 94-820)

Any person over the age of 14 who is convicted of the crime of possession of a pistol on the premises of a public school, or a public school bus, shall be denied issuance of a driver's permit or license to operate a motor vehicle for 180 days from the date the person is eligible and applies for a permit or license.  If a person over age 14 possesses a  driver's license on the date of conviction, the driver's license will be suspended for 180 days.


Drop-Out/Driver's License (Act 94-820 which amended Act 93-368 as codified in §16-28-40, Code of Alabama 1975)

The Department of Public Safety shall deny a driver's license or learner's permit to any person under 19 who is not enrolled or has not received a diploma or certificate of graduation.  Exceptions are students who:  are enrolled in a GED program, are enrolled in a secondary school, are participating in an approved job training program, are gainfully employed, are a parent of a minor or unborn child, or are the sole source of transportation for the parent.

Ordinance


Section 1. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF ANDALUSIA, ALABAMA, that any visitor to any City of Andalusia school building, parking area, or playground area during regular school hours must first report to the administrative offices thereof;


Section 2. BE IT FURTHER ORDAINED, that it shall be unlawful for any person or persons to deface or damage any public school building, or school property, or to commit any act of harassment, assault, or battery against any school student or school board employee.  The school principal or his designee or the Superintendent of Schools or his designee is hereby empowered and authorized to sign any complaint or warrant against any person or persons suspected of violating any provision of this ordinance.  Any person found guilty of any of the above acts shall be fined not less than one hundred dollars ($100) nor more than one thousand dollars ($1,000.00) plus costs of up to sixty (60) days confinement in the City of Andalusia jail, or both, at the discretion of the judge.


Section 3. Each and every portion of this ordinance is hereby declared to be an independent provision, and the holding of any provision thereof to be void and invalid shall not affect the other provisions of this ordinance.


Section 4. This ordinance shall become effective after publication in a newspaper of general circulation.

Disciplinary Actions


Failure to attain or to abide by any of the expectations listed above or any of the policies established by the individual schools pursuant thereto shall result in disciplinary action.  The type and degree of action taken shall be based on the following:


1. nature and severity of the offense;

2. frequency of the offense;

3. the student's discipline record as a whole;

4. the attitude displayed by the student regarding the offense and disciplinary action.

Types of Disciplinary Action


1. remain after school

2. when appropriate, require academic or physical work after school

3. parental contact

4. parent/teacher/student conference

5. restricted movement and/or participation in activities during the school day

6. corporal punishment (paddling)

7. suspension from class or classes (but remaining on campus in a specified location under the direct supervision of school personnel)

8. suspension from attendance or participation in after-school and/or extracurricular events

9. suspension until parent conference is held

10. referral to alternative school

11. suspension for a specified period of time plus parent contact

12. indefinite suspension (referral to the superintendent)

13. expulsion (action by the Board of Education)

14. other disciplinary actions as deemed appropriate by local school officials

15. involvement of law enforcement officials as needed and/or required by law

16. Saturday school.




Ref:  Alabama Code 16-1-14, 16-28-40, 16-28-2.2, 16-28-2.1, 16-1-15.1,  16-28-12, 16-28-13, 16-1-24.1, 16-1-24.3
 
Alabama Administrative Code 290-030-010-.06
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  Code:   JCAA

  Adopted: November 17, 2003

Due Process



Due process procedures allow an individual to discuss a situation for which he or she is going to be disciplined.  Due process includes the following:


•   the student should be given oral or written notice of the charge against him/her.


•   if the student denies the charge, he/she is entitled to an explanation of the evidence the school has as a basis of the charge.


•   the student shall have an opportunity to tell his/her side of the story.


•   there need be no delay between the time notice is given and time of the hearing.  In a majority of the cases, the principal may informally discuss the alleged misconduct with the student minutes after it has occurred.


•   since the hearing may occur almost immediately following the misconduct, generally the notice and hearing should precede the suspension if suspension is deemed necessary.


•   in cases where the presence of the student poses a continuing danger to persons or property or an ongoing threat of disrupting the academic process, the student may be immediately removed from school.  In such cases, the notice and hearing should follow as soon as feasible.


•   in cases of criminal liabilities, the proper authorities will be notified and legal actions instigated.




Ref: U. S. Const. amend. Xiii; U. S. Const. amend. XIV, 1; Ingraham v. Wright, S. Ct. 1401 (1977); Goss v. Lopez, 95 S. Ct. 729 (1975);  Carey v. Piphus, 98 S. Ct. 1042 (1978); Dixon v. Alabama State Board of Education, 294 F. 2nd 150 (5th Cir. 1961); Board of Curators of the University of Missouri v. Horowitz, 98 S. Ct. 948 (1978).
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  Code: JCAB

  Adopted: November 17, 2003


Interrogations and Searches


The Board fully recognizes the implications of constitutional law in the area of student privacy.  The Board is equally aware that such tangible personal property items as student desks, student lockers, and related properties are and remain the property of the Board.


The Board is charged with maintenance of such property and thus authorizes inspection for any maintenance-related reasons.  With respect to opening said lockers or desks for other reasons, the following shall apply throughout the school district.


Desks, lockers, and other equipment at school belong the School Board, and, although assigned to particular students for use, may be entered and searched by school officials whenever said school officials have reasonable belief that some substance or other material is contained therein which is illegal, harmful to the safety of the student himself or the student body as a whole, or significantly disruptive of or dangerous to the overall discipline of the school.


Any items which are specifically prohibited by law, by Board policy, or by fair and reasonable local school regulations may be impounded by school officials.  In such cases, students shall be given a receipt for said impounded items.  Such prohibited items shall include, but not be limited to, the following:  (1)  any weapons, (2) drugs of any sort, (3) alcoholic beverages, (4) pornographic or otherwise obscene material, or (5) any other object, controlled substance or material which would be a violation or evidence of a violation of federal or state law, of Board policy, or of the local school's fair and reasonable regulations.


If possible, the student or students shall be contacted prior to any search of his/her desk or locker and the desk or locker shall be opened in his/her presence.  A witness from the professional staff shall be present during the inspection at all times when students cannot be contacted.


The content of this policy shall be communicated to all students and staff at the beginning of each year.


Search of a Student's Person


The Board authorizes teachers and administrative personnel who have reasonable belief that a student or students are in possession of weapons, illegal drugs, or other items harmful to the student or students or to the welfare of the student body to search the  person of said student(s) under the following conditions:


1.   Any such action shall not be taken unless there is reasonable belief of violation of law or policy which can be substantiated if necessary;


2.   Any such action shall not be deliberately intended to embarrass, harass, or intimidate the student(s);


3.   Parents or guardians shall be notified, in writing, of all such searches of a student's person.  A copy of said notice shall be retained by the principal.


The above search shall be with the knowledge and under the supervision of the principal.


Any search of a student's person shall be done privately by a teacher or administrator of the same sex as the student to be searched.  At least one witness who is an administrator or teacher, also of the same sex as said student, shall be present throughout the search.  A record of the search shall be made.  One copy shall be filed in the principal's office.  One copy shall be sent to the Superintendent of Education.  Students shall be given a receipt for all items impounded.


In instances where student safety and well being is at issue and reasonable cause exists, school officials and/or law enforcement officials may conduct searches of student vehicles on School Board property.


Detection of Illegal Drugs


The Board authorizes law enforcement agencies to make periodic, unannounced visits to any of its schools for the purpose of detecting the presence of illegal drugs.


Ref:  Administrative Code 290-030-010-.06.
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  Code: JCAC

 Adopted:   July 24, 2006

Electronic Communication Device Use by Students



Students may possess and use cellular telephones, pagers, or other electronic communications devices subject to limitations of this and other policies of the school system.  An "electronic communication device" is a device that emits an audible signal, vibrates, displays a message, or otherwise summons or delivers a communication to the possessor.  Electronic communication devices will not be allowed to be used by students during the instructional day.  "Instructional day" includes but is not limited to class instructional time, study halls, lunch periods, class changes and other structured or non-structured activity that occurs during the normal school day.  Storage of electronic communication devices while at school is limited to school lockers and vehicles parked on school property.  STUDENTS WILL NOT BE ALLOWED TO HAVE ELECTRONIC COMMUNICATION DEVICES IN THEIR POSSESSION DURING THE INSTRUCTION DAY AS DEFINED ABOVE.


Exceptions to this policy for health or other extraordinary needs must be approved by the school principal and board of education.


A student who possesses an electronic communication device shall assume responsibility for its care.  At no time shall the school system be responsible for preventing theft, loss or damage to such devices brought on to school property.


NOTE :  This policy applies to students at Andalusia High School and Andalusia Middle School.  Possession of electronic communication devices by students at Andalusia Elementary School is prohibited.


REF:  Alabama Code 16-1-27


  Code:   JCDA

  Adopted: November 17, 2003




Authority to Establish Guidelines

The local school administration has the authority to establish guidelines in dress and conduct and other areas necessary to maintain a safe and orderly school climate.  When approved by the Board of Education, these guidelines carry the full weight of Board policy.



Ref:  Alabama Code 16-1-14
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  Code:   JCE

  Adopted: November 17, 2003




Grievance Procedures for

Students and Parents


Level One:  The resolution of a grievance through free and informal communications should be resolved as close as possible to the point of origin, meaning a student or parent with a grievance should first take it to his/her immediate teacher or individual with whom the grievance originated.


Level Two:  In the event the aggrieved person is not satisfied with the disposition of the grievance at Level One, he/she should then notify the principal of the grievance if the principal is not the point of origin.  The principal shall make every effort to mediate an appropriate disposition to the grievance.  If the principal is the point of origin, refer to Level Three.


Level Three:  In the event the aggrieved person is not satisfied with the disposition of his/her grievance at Level Two, he/she may file an appeal in writing within five (5) working days with the Superintendent or his/her designee.  Within ten (10) working days from receipt of the grievance, the Superintendent may arrange a conference with the aggrieved or render a written decision.


Level Four:  In the event the aggrieved person is not satisfied with the disposition of his/her grievance at Level Three, he/she may request the Superintendent or his/her designee to schedule a brief hearing before the Board of Education at its next regular meeting.


The aggrieved person may select a representative to accompany him/her at each level at his/her own expense and may ask such representative to state the facts in written and/or verbal form.


The grievance procedure must be initiated at the level at which the grievance occurred, and all requirements specified must be observed by students or parents, and school officials.


For the discussion and consideration of a grievance, time and place will be selected which will not interfere with regularly scheduled classes or school-related activities.  The faculty and administration shall make an honest effort to resolve student or parent grievances as quickly as possible at the most immediate level of supervision.
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Code:   JDA

  Adopted:   November 17, 2003




Discipline and Corporal Punishment


Teachers shall be responsible for any disciplinary measures administered in their classrooms.  If a teacher is to administer corporal punishment, he/she must have as a witness the building level administrator, or request the administrator to administer the corporal punishment.  A brief written report is to be submitted to the principal's office stating the name of the child, the nature of the offense and extent of the punishment.  The principal has the responsibility for submitting this report in triplicate to the Superintendent.  The Board assumes responsibility for the teacher's action only if Board policy is followed.


Parents are notified when corporal punishment is administered.  Parents who do not wish for their child to receive corporal punishment may notify the principal in writing of their wishes.


Corporal punishment shall not be administered by anyone other than a teacher or administrator as outlined in the above paragraph.



Ref:  Alabama Code 16-28A-1, 16-28A-2
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  Code:   JDD

  Adopted: November 17, 2003




Suspension


Principals shall keep a record of students having been disciplined either by corporal punishment or suspension.  The principal may suspend a student for up to five (5) days and with the Superintendent's approval up to an additional five (5) days.  The parent and student may also be required to have a conference with the Superintendent.  The following procedure will be followed in suspending a student:


1.   The administrator suspending the student shall attempt to telephone the parents while the student is in the office.


2.   In the event that the parents are not at home or have no telephone, the student shall remain under adult

 
Code: JDE

  Adopted: November 17, 2003




Expulsion


The right to expel is retained by the Board of Education.  If a student is to be recommended for expulsion, the following procedure will be followed:


The principal shall request such action by the Superintendent and Board of Education.  The Superintendent shall set a date and time for an administrative hearing.  The Administrative Board shall be composed of the principal, assistant principal (where applicable), and Superintendent.  The Superintendent shall notify the parent or legal guardian of the student at least five days before the hearing of the following:


1. the date and time of the hearing


2. that he/she may present witnesses


3. that he/she may be represented by counsel


4. the infractions for which he/she will be charged


5. a recommendation may be made to the Board to expel after due process procedures


In compliance with Act 94-782, the Superintendent will forward the names of the parents/guardians of a student expelled for misconduct to the office of the district attorney for further action within 10 days of expulsion and/or suspension.


In cases of expulsion, after the lapse of one semester in addition to the one in which the expulsion occurred, the student may apply to the principal for consideration of readmittance.  The following steps will be taken.


1. The principal shall notify the Board, in writing, that the student has applied for readmission and give his recommendation concerning the readmission.


2. The Board may or may not, at its discretion, readmit the student on probation.




Ref:  Alabama Code 16-1-14, 16-1-24.1, 16-1-27, 16-1-24.3
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  Code:   JGF

  Adopted: November 17, 2003

Cheerleading Safety Guidelines

The Andalusia City Board of Education believes the purposes of cheerleading are to promote school spirit and to provide an opportunity for selected students to participate in a leadership development activity.  The Andalusia City School System also believes cheerleaders should be competitive.  Competition requires the development of physical skills performed in choreographed routine.  The Board approves and supports activities designed to accomplish these purposes.


Policy


1.   Each cheerleading squad is to be placed under the direction of a certified Board employee.  The employee will serve as the coach of the squad.

2.   Each cheerleader coach must be in attendance and must actively direct all cheerleading squad functions, practices and performances.

3.   All rules and regulations of the Alabama High School Athletic Association must be followed, (i.e., physicals, academics, catastrophic insurance).

4.   Cheerleader coaches are to assure proper warm-up activities.

5.   The Andalusia Board of Education adopts the Spirit Rules of the National Federation of State High School Association as its guide to performance and related cheerleader activities.  It is the responsibility of the cheerleader coach to insure all rules are applied and not exceeded.

6.   Coaches and participants must know and remember that all provisions of the NFHS Spirit Rules Book shall apply in all situations, i.e., practice, games, performances, and competition.  Coaches must be diligent about requiring safety to be the overriding consideration for all situations.
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  Code:   JGFB

  Adopted: November 17, 2003




Supervision of Students

The Board directs all school personnel to discharge in a reasonable manner, all responsibility relative to the care, safety, and welfare of pupils under its jurisdiction.  The Superintendent shall direct all principals to establish faculty supervision regulations which assure that students are supervised effectively throughout the school day.  In addition to classroom supervision, such regulations shall specify hall duties, recess duties, and bus duties before and after school.  Supervision of extracurricular activities shall also assure proper care of students.


The Superintendent shall instruct all principals to prepare supervision schedules and present these to assigned personnel.  Supervisory duty assignments shall include, but not be limited to, the following:  (1) bus duty, (2) hall duty, (3) supervision of students prior to and following dismissal of school each day, (4) cafeteria duty, and (5) playground duty.



Ref:  Alabama Code 16-12-3
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  Code:   JGFC

  Adopted: November 17, 2003




Student Dismissal Precautions

No staff member shall excuse any pupil from school or class prior to the end of the school day or class, or into any person's custody, without the direct prior approval and knowledge of the building principal.


No student shall be permitted to leave school early under any conditions without parent's or guardian's authorization and the principal's permission.


Students shall not be permitted to leave the school campus to perform errands for professional personnel UNDER ANY CONDITIONS .


Each principal shall design a check-out system for situations in which permission has been granted for pupils to leave school early.  Once the system has been approved by the Superintendent, this system shall be disseminated, orally and in writing, to parents, students, and all faculty members.  Check-out procedures shall be contained in student handbooks or information sheets each school year.
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  Code:   JGFF

  Adopted: November 17, 2003




Automobile Use


Students driving cars to school must park them in the student parking lot.  All cars should be locked after arriving in the morning.  Each student who drives a car to school must register the car with the principal.  Cars are not to be moved from the parking lot at any time during the school day until the student is authorized to leave school.  Students shall not occupy automobiles during the school day between the times of their arrival and their departure from the school campus.


Items or materials which students are not allowed to possess in the regular setting are also prohibited in a vehicle located on the school campus.  (Examples:  guns, clubs, other weapons, alcoholic beverages, drugs, etc.)


In instances where student safety and well being is at issue and reasonable cause exists, school officials and/or law enforcement officials may conduct searches of student vehicles on School Board property.


The student assumes all responsibility for damages to his/her automobile while on campus.


Ref:  Alabama Administrative Code 290-030-010-.06
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  Code:   JGFG

  Adopted: November 17, 2003




Accidents



The Board instructs the school principal to make a written report to the Superintendent concerning every accident requiring the services of a doctor, which occurs on school property or during school-related activities.  This report shall be given to the Superintendent within twenty-four (24) hours after the accident.  In the event of an athletic injury, the school principal is to use his own judgment concerning whether the Superintendent is to be advised.  If the injury is of a serious or permanent nature, the principal shall report the matter to the Superintendent.


Accident insurance will be available at the expense of parents.  This policy is a contract between the parent and the insurance company - not the school board.



Ref:  Alabama Code 16-8-9, 16-8-38, 16-9-13, 16-12-3, 16-12-12, 16-12-15
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  Code: JGG

  Adopted: November 17, 2003




Student Transportation


Students traveling off campus on any extracurricular event sanctioned by the principal shall travel to and from the event in vehicles provided by the Board unless the principal gives specific permission to the contrary.  This shall include all athletic events, field trips, performances, etc.


Only under extreme circumstances and only with specific parental permission will students be allowed to travel in one's own vehicle to and from such events.


In cases where a parent desires for a child to travel to an event on school transportation and travel from an event in private transportation, specific written permission must be forwarded to the supervising teacher and principal prior to departure from point of origin.  The student will be released only to a parent or guardian.  Parent/guardian will accept full responsibility when the student is released by the supervisory employee.


Failure on the part of any student to comply with this regulation will result in disciplinary action.
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  Code:   JGI

  Adopted: November 17, 2003




Custody of Students

The Board recognizes the custody rights of parents/guardians as outlined by the laws of the State of Alabama.  The following guidelines are also in effect:


1.   Students are considered in the custody of the parent who had custody when the school day began.


2.   Changes of custody will not take place at school unless emergency situations evolve where court orders to that effect have been issued.
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Code:   JGJ

Adopted: November 17, 2003



Student Sexual Harassment


Prohibited Conduct :  Students shall not engage in conduct constituting sexual harassment.  Sexual harassment, whether between students or between a student and an employee is illegal and will not be tolerated.  The board will investigate all allegations of sexual harassment and take appropriate action against students who engage in sexual harassment.  Sanctions against students for violation of this policy may include verbal or written warning, suspension, or expulsion.


Definition :  Sexual harassment is defined to include unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when the advances, requests, or conduct have the effect of interfering with performance of school-related activities or creating an intimidating, hostile, or otherwise offensive environment in or about the school or school facility.


Complaint Procedure :  A student who believes he or she has been or is being subjected to any form of sexual harassment shall immediately report the matter to the school counselor, principal, or the Superintendent.  Any student who becomes aware of or suspects that a student is being sexually harassed shall immediately report the information to the school counselor, principal, or Superintendent.  A student's request to make his or her report of sexual harassment to someone of the same sex as the student shall be granted.


No student alleging sexual harassment shall be required to present the matter to a person who is the subject of the complaint.


If the complaint is received by someone other than the school principal, the person receiving the complaint shall promptly inform the school principal.  The principal shall start an immediate investigation into the matter.  The custodial parent(s) of the student will be informed of the complaint.  The completed investigation shall be reviewed by the Superintendent or the Superintendent's designee and legal counsel for prompt and appropriate action, if warranted.  A written response to the student's complaint will be provided to the custodial parent(s) of the student within forty-five (45) days of the date the student first registered the complaint.  The student or the custodial parent(s) of the student may appeal the decision within ten (10) days of receipt of the decision by filing a written notice of appeal with the Superintendent.  The Superintendent shall present the decision and notice of appeal to the Board at the next scheduled meeting of the Board.  The Board shall make a final decision and notify the student and the custodial parent(s) of the student in writing of the Board's decision.

Protection of Complainant :  No student shall be subject to adverse action for any good faith report of sexual harassment under this policy.  To the fullest extent practical, all reports of sexual harassment will be kept confidential.



For further information, contact the Title IX Coordinator at Andalusia City Schools, 122 Sixth Avenue, Andalusia, Alabama 34620
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  Code:   JGK

  Adopted:   November 17, 2003




Child Abuse/Neglect



Suspected child abuse and/or neglect will be reported to the authorities as required by law.
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  Code:   JHC

  Adopted:   November 17, 2003




Student Clubs and Organizations


The Board delegates to the Superintendent, principals, other staff members, and students the responsibility to establish regulations for the operation of school-sponsored clubs and organizations.  School-sponsored clubs and organizations shall be under the direct control of school officials.  Such clubs and organizations shall be an extension of the overall school program and shall not be restrictive to any student on the basis of race, religious beliefs, sex, national origin, or disability.


All school-sponsored clubs and organizations shall meet the following criteria:


1.   Every school club or organization shall be sponsored by a member of the faculty approved by the principal of the school.  Every organization shall have the approval of the principal in advance for the time and place of all meetings and all social and athletic events and other activities of the organization.  All meetings shall be held on campus, and the sponsor shall be present throughout such meetings.  All other activities held outside the school or off campus must have the approval of the principal.  A sponsor or substitute sponsor approved by the principal shall be present throughout all activities.


2.   Every school-sponsored club shall have a constitution approved by the appropriate personnel.  Such constitution shall be kept on file in the school office.


a. The constitution shall contain a statement that all members must be students who are presently enrolled in the school of sponsorship.


b. The constitution shall state qualifications for membership.  Such qualifications shall not deny membership because of race, religious beliefs, sex, national origin, or disability.


c. The constitution shall contain a statement of the purpose of the club.  The purposes shall not be contrary to the welfare of the students or the school, or in conflict with the authority or responsibilities of the Board and its employees.


d. The constitution shall contain a statement that there is not affiliation with any political or religious organization, or with any organization which denies membership on the basis of race, religious beliefs, sex, national origin, or disability.

  e. The constitution shall provide that the collection or disbursement of school-sponsored club funds shall be in accordance with the regulations set forth by the school and district.


f.   The constitution shall provide that speakers who are neither members of the student body, faculty, or administration of the school must have prior approval of the sponsor and the principal.


3.   Authorization to conduct activities as an organization recognized by the school administration may be denied or revoked if:


a. The organization participates in, advocates, aids, or knowingly permits conduct by its members or others subject to its control, which is contrary to the welfare of the students or the school, or which is in conflict with the authority of the Board or any of its officials or employees;


b. The organization participates in, advocates, or knowingly permits activities by its members or others subject to its control which are not authorized by the constitution of the organization that has been approved by the principal of the school;


c. The organization fails to comply with Board policy or such rules and regulations as may be developed by local schools.



Ref:   U. S. Const. amend. I; U. S. Const. amend. XIV, :1; Alabama Code 16-13-32, 16-11-9, 16-12-3(a), (b), 16-26-2, 16-8-7 to -9; Healy v. Janes, 92 S. Ct. 2338 (1972)
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  Code:   JHC

  Adopted:   November 17, 2003




Student Clubs and Organizations


The Board delegates to the Superintendent, principals, other staff members, and students the responsibility to establish regulations for the operation of school-sponsored clubs and organizations.  School-sponsored clubs and organizations shall be under the direct control of school officials.  Such clubs and organizations shall be an extension of the overall school program and shall not be restrictive to any student on the basis of race, religious beliefs, sex, national origin, or disability.


All school-sponsored clubs and organizations shall meet the following criteria:


1.   Every school club or organization shall be sponsored by a member of the faculty approved by the principal of the school.  Every organization shall have the approval of the principal in advance for the time and place of all meetings and all social and athletic events and other activities of the organization.  All meetings shall be held on campus, and the sponsor shall be present throughout such meetings.  All other activities held outside the school or off campus must have the approval of the principal.  A sponsor or substitute sponsor approved by the principal shall be present throughout all activities.


2.   Every school-sponsored club shall have a constitution approved by the appropriate personnel.  Such constitution shall be kept on file in the school office.


a. The constitution shall contain a statement that all members must be students who are presently enrolled in the school of sponsorship.


b. The constitution shall state qualifications for membership.  Such qualifications shall not deny membership because of race, religious beliefs, sex, national origin, or disability.


c. The constitution shall contain a statement of the purpose of the club.  The purposes shall not be contrary to the welfare of the students or the school, or in conflict with the authority or responsibilities of the Board and its employees.


d. The constitution shall contain a statement that there is not affiliation with any political or religious organization, or with any organization which denies membership on the basis of race, religious beliefs, sex, national origin, or disability.

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e. The constitution shall provide that the collection or disbursement of school-sponsored club funds shall be in accordance with the regulations set forth by the school and district.


f.   The constitution shall provide that speakers who are neither members of the student body, faculty, or administration of the school must have prior approval of the sponsor and the principal.


3.   Authorization to conduct activities as an organization recognized by the school administration may be denied or revoked if:


a. The organization participates in, advocates, aids, or knowingly permits conduct by its members or others subject to its control, which is contrary to the welfare of the students or the school, or which is in conflict with the authority of the Board or any of its officials or employees;
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  Code:   JQF

  Adopted:   November 17, 2003




Married Students

It shall be permissible for married students to attend the system's schools under such conditions or regulations as the Board may prescribe.


Married students are subject to the same rules and regulations as other students, and are subject also to such fair and reasonable regulations as the administration may impose.


Marital, maternal, or parental status of any student shall not affect the rights and privileges to receive a public education provided said student obeys rules and regulations of the school in the same manner required of other students.
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  Code:   JR

  Adopted: November 17, 2003


Student Records


All information regarding students and their families shall be collected, maintained, and disseminated under such safeguards as are necessary to comply with the Family Educational Rights and Privacy Act of 1974.  The Board shall require adherence to the provisions of the said Act.


The following definitions apply to this policy statement:


"Education Records" means records which (1) are directly related to a student and (2) are maintained by the education agency or school by a party acting for the agency or school.


The following are excluded from the term "Education Records":


Records of instructional, supervisory or administrative personnel which are in the sole possession of the maker and are not accessible or revealed to any other individual except a substitute teacher.


"Personally Identifiable" means that data or information which includes (a) the name of a student and the student's parent or other family members; (b) the address of the student; (c) a personal identifier, such as a student's social security number or student number; (d) a list of personal characteristics which would make the student's identity easily traceable; medical information that does not directly relate to the student's educational plan.


Medical information that does not directly relate to the student's educational plan.


Access to and Release of Information in Student Records


1.   The principal shall, within the provisions of this procedure, be responsible for determining to whom information maintained in student records may be released.

2.   The principal shall be responsible for determining who, other than the parent, guardian, or eligible student, shall have access to the student records.

3.   "Directory information" may be made available at the discretion of the principal without the prior consent of the parent.  However, students and their parents shall be notified at the beginning of each school year the categories of directory information and their right to request that all or part of such information not be made available to the general public.  "Directory information" shall consist of the student's name, address, telephone number, parent's name, grade level, participation in officially recognized activities, weight and height of members of athletic teams, awards and honors.

4. The following individuals or agencies may be granted access to student record information without the written consent of the parent or without an entry being made in the disclosure record:

  a. Teachers and other school officials within the school district who have a legitimate educational interest.

"Legitimate educational interest":  That interest that requires regular access for purposes of adding material, periodic review, filing new student data and/or removing inadequate, ambiguous, no longer relevant data; that interest having the educational well-being of the student in mind for purposes of continuing, improving, or changing the education of the student, and that interest in which the individual has a legitimate need to know.

  b. The stated education agency is required to make reports concerning the education program.


5. The following individuals or agencies may be granted access to student record information, without the written consent of the parent, by completing the disclosure record:


  a. Authorized representative of:


  1.   The Comptroller General of the United States

  2.   The Secretary of U. S. Department of Education

  3.   The State Education authorities

  4.   Appropriate community agencies involved in handling students'   health or safety.


  b. Agencies requiring information in connection with a student's application for or receipt of financial aid.

  c. Courts, on the issuance of proper orders or subpoenas.  Reasonable efforts shall be made to notify the parents of the order or subpoena.


6. Directory information and personally identifiable information shall be released without parental consent to a school to which the student has transferred.


7. Principals shall require written approval of a parent or eligible student in order to grant access to others not specifically authorized by this policy.

8. Unless otherwise specified, the term "parent" in this procedure shall include parent, guardian or student 18 years of age or over or who is enrolled in a post-secondary institution.


Review of Student Records by the Parent


1. Schools shall provide for the review of student records by parents or guardians.  Parents and students shall be notified of their right to review the student records by a notice in the student handbook and/or by newsletter or other appropriate communication to the parent at the beginning of each school year.


2. A parent or guardian who desires to review his child's record shall contact the school for an appointment.  A conference shall be scheduled as soon as possible.  The disclosure record shall be completed at the time of the conference.


3. Prior to the scheduled conference, the principal may review the record for accuracy and completeness.


4. The record shall be examined by the parent in the presence of the principal or a designated professional person.


  A.   The principal or his designee attending the review shall:


  (1) Explain the recordkeeping system of the school, noting the types of records and why they are kept.


  (2) Provide the parent or guardian the opportunity to examine each record.  Records which shall be included are:


  a. Cumulative academic record

  b. Application for admission

  c. Immunization records, if applicable

  d.  Attendance record

  e. Class grade record

  f.   Any other records maintained for that student by the school

  district.


  B.   The principal or a designated professional person shall provide the parent an opportunity to raise questions regarding information in the records.


  C. A record of the review shall be made on the disclosure record.

5. If the parent or guardian requests a hearing to challenge information contained in the student's folder, a written request for the hearing shall be made and a hearing scheduled for a date not less than three days or more than two weeks from the date of the request.


  A. The hearing shall be held with the principal and the parent or guardian at the scheduled time.

  B.   If the parent or guardian is not satisfied with the hearing with the principal, he shall have the opportunity to appeal the decision to a review panel at the central office level.

  C. The parent or guardian shall request the appeal in writing to the Superintendent of Education.  Upon receipt of said request, the Superintendent shall schedule a review panel meeting within ten (10) days following receipt of the parent's request.  The date, time and place of the review panel hearing shall be sent to the parent or guardian by United States registered or certified mail, return receipt requested.


6. The student record appeals review panel shall be composed of three professional representatives of the central office staff.  At the meeting:


  A. The Superintendent of Education or his/her designee will preside;

  B.   The parent or guardian and the principal shall be present.  The student shall be present if requested by the parent or guardian or school official;

  C. The decision of the review panel shall be communicated in writing to the school and parent or guardian within ten days;

  D. The parent shall have the right to file a dissenting statement following the hearing; such statement shall become part of the student's cumulative folder.


Student Cumulative Record Cards


1. All personal data shall be completed when the student initially enrolls in the school system and shall be updated annually.


2. All data shall be recorded on the cumulative record in accordance with administrative procedures established by the Board of Education.


3. Since information on the cumulative record cards is confidential, the card shall not be removed from the file room except as authorized.
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  Code: JRA

  Adopted: November 17, 2003




Family Educational Rights and Privacy Act Policies


1. The Andalusia City Board of Education will permit the parent of a student or an eligible student (eighteen years of age or attending a post-secondary institution) who is or has been in attendance at any school in the Andalusia City School system to inspect and review all educational records of the student that contain information directly related to that student.  This right to access does not include records which are in the sole possession of instructional, supervisory, or administrative personnel who made the record themselves.


2. Requests for access are to be made to the principal of the school in which the records are maintained.  The school will notify the parent or eligible student of the time and place where the educational records may be inspected and reviewed within forty-five (45) days after the request has been made.


3. Parents or eligible students have the right to request removal or correction of information in an educational record which they believe to be inaccurate, misleading, or in violation of the privacy or other rights of the student.  If such a request is denied, the parent or eligible student has the right to a hearing in order to challenge the content of a student's educational records.


4. Parents or eligible students have the right to examine the records, to a response from the school to reasonable requests for explanations and interpretations of records, and to receive a copy of the records at a cost of 25¢ per page.


5. Schools will not disclose personally identifiable information from the educational records of a student without the prior written consent of the parent of the student or the eligible student, except:


  (a) To school officials within Andalusia City Schools with legitimate educational interests;


"School Officials" include the following professional and paraprofessional personnel:  principals, assistant principals, school office staff members designated as responsible for the custody of records, teachers, teacher aides (at the direction of a teacher), counselors, central office administrative and supervisory personnel, and professional consultative personnel such as social worker, speech therapist, school nurse, etc.

  "Legitimate Educational Interests" include all interests of school officials in connection with the planning, diagnosing, prescribing, and decision making in relation to a student's educational program, in connection with the retrieval and release of a student's educational records, and in other instances as may be deemed appropriate by a school principal or the Superintendent.


  (b)  To officials of another school or school system in which the student seeks or intends to enroll, upon receipt of proper authorization;


  (c) To certain Federal and State officials for which access may be necessary in connection with the audit and evaluation of federally supported education programs, or in connection with the enforcement of or compliance with the federal legal requirements which relate to these programs;


  (d)  In connection with financial aid for which a student has applied or received;


  (e) To State and local officials or authorities to whom information is specifically required to be reported or disclosed pursuant to State statute;


  (f) To organizations conducting studies for, or on behalf of, Andalusia City Schools for the purpose of developing, validating or administering predictive tests, and improving instruction;


  (g)  To accrediting organizations in order to carry out their accrediting functions;


  (h)  To parents of a dependent student, as defined in Section 152 of the Internal Revenue Code of 1954;


  (i) To comply with a judicial order or lawfully issued subpoena; and


  (j)   To appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health and safety of the student or other individual.


6. Each school will for each request for and each disclosure of personally identifiable information from the educational records of a student maintain a record kept with the educational records of the student which indicates:  (1) the parties who have requested or obtained personally identifiable information from the educational records of the students, and (2) the legitimate interests these parties had in requesting or obtaining the information.   No  record  of  disclosures  will  be  maint ained for disclosures to parents or eligible students, disclosures pursuant to the written consent of a parent of eligible student when the consent is specific with respect to the party or parties to whom the disclosure is to be made, disclosures to school officials, or disclosures for directory information.  As part of the educational records, the record of disclosures will be subject to the same rights or conditions of access as other information contained in the records.


7. The Andalusia City School system considers the following as directory information and each school may release such information without consent unless notified by the parent or eligible student within ten (10) school days that any or all of the information should not be released:  student's name, address, telephone listing, date and place of birth, major field of study, participating in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational institution attended by the student, and other similar information.


8. A copy of this policy will be included as part of an annual public notification to parents or students in attendance or eligible students in attendance of their rights under Section 438 of the General Education Provisions Act as amended, Part 99 of the Regulations, and this policy.  The annual notice will inform parents or eligible students that copies of this policy will be maintained in each principal's office and also inform them of their right to file complaints concerning any alleged failures by Andalusia City Schools or any school under its jurisdiction to comply with Section 438 of the Act and Part 99 of the Regulations.


Ref:  20 U.S.C. 1232 (g-i)
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  Code: JS

  Adopted: November 17, 2003




Student Fines and Charges

The Board shall hold each student responsible for textbooks and other educational materials issued to him/her.  It shall be understood that the parent or guardian of any student to whom textbooks or other materials are issued shall be held liable for any loss, abuse, or damage in excess of that which would result from the normal use of such materials.


Ref:  Alabama Code 16-10-6, 16-36-32, 16-36-35
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  Code: JTA

  Adopted: November 17, 2003




Tobacco-Free Policy

The Andalusia City Schools shall maintain a tobacco-free policy at all school, maintenance, or administrative buildings, on all system grounds, and in all system-owned or operated vehicles.  This policy applies to students, visitors, and employees of the Board.  Non-conformance with this policy will result in disciplinary action.




Ref:  Alabama Administrative Code 290-030-010-.06
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  Code: JTB

  Adopted:   November 17, 2003




TV Surveillance Cameras

To provide and maintain a safe and secure environment for students, staff, and authorized visitors, the Andalusia City Schools Board of Education may use surveillance equipment on properties owned and/or maintained by the school system.  Properties include buildings and grounds as well as vehicles owned and/or operated by the system.  Training shall be provided for authorized persons in the use, maintenance and storage of equipment and tapes, and on applicable laws related to the use of surveillance equipment.  Individual schools shall establish a system for maintenance and storage of equipment and tapes.  Equipment and tapes shall be stored in secure places with access by authorized persons only.  All school personnel, students, and parents shall be informed that they are subject to being videotaped while in school buildings, on school grounds, at school events, and on system-owned/maintained vehicles.  Any information obtained through the use of surveillance equipment shall be used only for school disciplinary or law enforcement purposes.


Resolution Adopting Recommendations of the Governor's Commission on School Violence and Substitute Resolution to Amend Rules and Regulations as Part I of the Safe Schools Plan


April 14, 1994 - Alabama State Board of Education
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  Code:   JTC

  Adopted: November 17, 2003




Metal Detectors

To provide and maintain a safe and secure environment for students, staff, and authorized visitors, the Andalusia City Schools Board of Education may employ the use of metal detectors.  Stationary and/or mobile metal detectors may be used.  Training shall be provided for authorized persons on the use, maintenance, and storage of said equipment and on laws and procedures for conducting searches.  Particular circumstances may call for private, hand-held metal detector searches.  All metal detector searches shall be conducted by school board employees and/or law enforcement liaison.  Any information obtained through the use of metal detectors shall be used only for school disciplinary or law enforcement purposes.  The board shall establish the schedule for use of detectors, but individual schools may implement a more stringent schedule if approved by the board.  These policies shall be communicated annually to all school personnel, students, and parents.


Resolution Adopting Recommendations of the Governor's Commission on School Violence and Substitute Resolution to Amend Rules and Regulations as Part I of the Safe Schools Plan


April 14, 1994 - Alabama State Board of Education
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  Code: JTD

  Adopted: November 17, 2003




School Resource Officers

It is the policy of the Andalusia City Schools Board of Education to secure the services of school resource officers (SROs) and/or a law enforcement liaison, when appropriate, to implement and monitor campus security programs.  SROs may be assigned to patrol areas such as building entrances, halls, stairwells, cafeterias, locker rooms, restrooms, parking lots, delivery and loading zones, and school grounds.  Other responsibilities may include checking students' and visitors' identification and patrolling at athletic and other school events.  In addition, SROs may provide on-site expertise in school safety, gang activity, intraschool relations, facility design, and other safety measures as requested by the school administration.


SROs, at a minimum, may complete orientation training in school emergency response, juvenile law, and nonviolent conflict resolution.


Resolution Adopting Recommendations of the Governor's Commission on School Violence and Substitute Resolution to Amend Rules and Regulations as Part I of the Safe Schools Plan


April 14, 1994 - Alabama State Board of Education
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  Code:   JTE

  Adopted: October 29, 2003






Unannounced Visits by Law Enforcement Officials


It is the policy of the Andalusia City School System to allow law enforcement officials, with the approval of the Superintendent of Education and notification of Principals, to make periodic unannounced visits to any Andalusia City School campus for the purpose of detecting the presence of illegal drugs.  This may include the use of drug sniffing dogs.



Ref:  Alabama Administrative Code 290-030-010-.06
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  Code:   JTF

  Adopted: November 17, 2003


Student Drug Policy


The Andalusia City School System recognizes student athletes as present and future assets to our sports, academic and leadership education process.  Student athletes, as role models for other students, are a key to our goal of providing the best possible education program for all students.  To achieve our goal, and to maximize the skills and talents of our students, it is important that every student, as well as employee, of our school system understand the dangers of drug and alcohol abuse.  This policy statement should clarify our position on student athlete drug and alcohol use.  For the purposes of this policy, school sports teams, cheerleading squad, and marching band have students performing functions that require athletic stamina and are, therefore, termed student athletes by the Andalusia Board of Education.  In addition, all of these groups perform functions that display them as role models.  The Board reserves the right to depart from these policies and procedures where it deems it is appropriate.  Except where specifically prohibited by law, the guidelines contained within this document may be changed by the Board at any time.  Students covered by this policy and procedures will be informed of changes.


Policy Objectives


  1. To create and maintain a safe, drug-free environment for all student athletes
  2. To encourage any student athlete with a dependence on, or addiction to, alcohol or other drugs to seek help in overcoming the problem
  3. To reduce the likelihood of incidents of accidental personal injury and/or damage to students or property
  4. To minimize the likelihood that school property will be used for illicit drug activities
  5. To protect the reputation of the school system and its students

Substance abuse can be a serious threat to the school system, its students, visitors and employees.  Though the percentage of substance abusing athletes may be relatively small, practical experience and research indicate that appropriate precautions are necessary.  It is the belief of the Board that the benefits derived from the policy objectives outweigh the potential inconvenience to athletes.  The Board earnestly solicits the understanding and cooperation of all students and parents, especially those participating in student athletics, in implementing this policy.


The Board requires that all students report to school, sport practices and competitive events without any alcohol or illegal or mind altering substances in their systems.  No student athlete shall use alcohol or other mood altering substances while participating

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in any sports practices or competitive events or while under the care and supervision of the school system.  Further, outside conduct of a substance abuse-related nature which affects a student athlete's sports or academic performance or reflects badly on the school is prohibited.


Student athletes must inform their coach or assistant coach when they are legitimately taking medication which may affect their ability to practice or compete, in order to avoid creating safety problems and violating this Drug and Alcohol Policy.


Enforcement


In order to enforce these rules, the Board reserves the right to require all student athletes to submit, at any time prior to, during, or following a sport practice or competitive event or while under the supervision or care of this school system, to drug tests to determine the presence or prohibited substances.  The School Board has developed this student athletic testing program to follow, as appropriate, the process of 49 CFR Part 40 and the Omnibus Transportation Employee Testing Act of 1991.


Pursuant to Board policy and regulations, students applying to participate in athletics (defined as any student, male or female, in grades seven through twelve, who is a member of any Board sponsored sport, cheerleading squad, or marching band) may be tested prior to beginning a seasonal activity or during the season of the activity on a random basis without advance notice.  When Board officials, who have been trained in observation skills, have reasonable suspicion to believe a student athlete has violated its Alcohol and Drug Policy, the student may be required to undergo testing.


A student who has tested positive for illegal drugs and who has had the positive test result confirmed by the school system's "out of town" medical review officer will be subject to discipline, including suspension from student athletic activities.  Refusal to cooperate with the Board in any test investigation will result in discipline, up to and including immediate suspension from participating in student athletic activities.


No student athlete testing positive, refusing to test, refusing to cooperate with testing or being in violation of this policy will be penalized academically.  Information, including testing positive, will not be released to criminal or juvenile authorities absent compulsion by valid state or federal laws.  This policy is developed to be of a non-punitive nature and the Board will work with the student and/or his or her parents or guardians when there is any violation of this policy and procedures.




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All information, interviews, reports, statements, memoranda and test results, written or otherwise, received by the Board through its drug and alcohol testing program are confidential  communications and may not be used or received in evidence, obtained in discovery, or disclosed in any public or private proceedings except in the following:


•a.   As directed by the specific, written consent of the student authorizing release of the information to an identified person

•b.   To a student athlete having decisions made in a lawsuit, grievance, or other proceeding initiating by or on behalf of himself or herself.


Any questions should be directed to the person assigned as the Board's Drug Testing Coordinator.


 

Drug and Alcohol Program Procedures


I. General Policy


Practical experience and research have proven that even small quantities of narcotics, abused prescription drugs, or alcohol can impair judgment and reflexes which can create unsafe conditions for students, especially those involved in sports.  Even when not readily apparent, this impairment can have serious results for students engaged in sports activities.  Drug-using student athletes are a threat to co-participants, other students, and themselves and may make injurious errors.  For these reasons, the Andalusia City School System has adopted a policy that all student athletes must report to all practice and competitive events or while under the care of this school system completely free from the effects of alcohol and/or the presence of drugs, unless used as prescribed by a physician.


II.   Drug Use/Distribution/Impairment/Possession


All student athletes are prohibited from using, possessing, distributing, manufacturing, or having controlled substances, abused prescription drugs or any other mind altering or intoxicating substances present in their system while at practice of participating in competitive events or while under the care of this school system.


III.   Alcohol Use/Possession/Impairment


All student athletes are prohibited from possessing, drinking, or being impaired or intoxicated by alcohol while at practice or participating in a competitive event or while under the care of this school system.


IV.   After School Hours Conduct


After school hours use of drugs, alcohol, or any other prohibited substances is prohibited.  Student athletes should realize that these regulations prohibit all illicit drug use during and away from school activities.


V. Prescription Drugs


The proper use of medication prescribed by a physician is not prohibited; however, the Andalusia City Schools prohibits the misuse of prescribed (or over the counter) medications and requires all student athletes using drugs at the


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direction of a physician to notify their coach where these drugs may affect their sports performance, such as by causing drowsiness.


VI.   Substance Screening


A. Sports Applicants


  Applicants are required to agree or pledge to abide by the Board's drug and alcohol policy and sign an authorization to allow a medical review officer to release final test results to the Board's Drug Testing Coordinator.  Also, applicants are required to sign a student athlete consent/release form immediately before submitting to test screening.  Applicants will not be allowed to participate in any sports activity when they test positive, refuse to submit to a test, or refuse to execute the required consent/release form.


B.   All Current Student Athletes


  1.   Reasonable Suspicion


Any student athlete may be tested on a random basis.  All student athletes will be required to submit to screening whenever a coach, assistant coach, or school official observes circumstances which provide reasonable suspicion to believe a student athlete has used alcohol or a controlled substance or has otherwise violated the substance abuse rules.  The coach's, assistant coach's, or school official's determination that reasonable suspicion exists to require the student athlete to undergo an alcohol and drug test must be based on specific, contemporaneous, articulable observations concerning the appearance, behavior, speech or body odors of the student athlete.


The required observations for alcohol and/or controlled substance reasonable suspicion testing shall be made by a coach, assistant coach, school official or designee who has been trained for at least 60 minutes on alcohol misuse and an additional 60 minutes on controlled substance misuse.


The adult requiring testing shall prepare and sign written documents explaining the circumstances and evidence upon which they relied within 24 hours of the testing, or before the results of the tests are released, whichever is earlier.  While one coach, assistant coach, or


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school official may request a reasonable cause test, when feasible, he or she is encouraged to obtain a second adult's opinion as a witness.


  2.   Random Testing


The Board will conduct random unannounced screening of student athletes.  The drug testing agency will provide computerized random sample lists to the Drug Program Coordinator.  The list of student athletes in the random pool will be updated periodically.  Student athletes will be required to report to the Board-designated collection site for testing as soon as possible but in no case later than 4 hours following notification.


  3.   Return to Participation Testing


All student athletes referred through administrative channels who undergo a counseling or rehabilitation program or who are suspended for abuse of substances covered under this policy will be subject to unannounced testing following return to student athletic activities for no less than 12 months and no more than 60 months.


C. Testing Procedures


  1.   General Guidelines


The School Board and its lab shall rely, when practical, on the guidance of the federal Department of Transportation, Procedures for Transportation Workplace Drug Testing Programs, 49 C.F.R. Parts 40.1 through 40.39, and on the further guidance of the Omnibus Transportation Employee Testing Act provided in 49 C.F.R. Parts 382, 391, 392, and 395.


  2.   Substances Tested For


All Student Athletes


Student athletes will be regularly tested on a random basis for:  amphetamines, cannabinoids, cocaine, and opiates.  Student athletes may be tested for any other substances (such as, but not limited to, steroids, barbiturates and benzodiazepines) without advance notice as


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part of tests performed by the School Board for safety purposes.  Such tests will be coordinated with the Drug Program Coordinator.


  3.   Testing Procedure


The Andalusia City Schools reserves the right to utilize blood, hair, breath, saliva or urinalysis testing procedures.  Urinalysis will be utilized in random testing.  All initial positive urine specimens will be confirmed by gas chromatography/mass spectrometry (GC/MS).


D. Collection Sites


  The School Board will designate collection sites in areas where it participates in athletic events where individuals may provide specimens.  For the most part, collections will be conducted on-site at the appropriate designated school.


E.   Collection Procedures


  The Andalusia City Board of Education, Employers Drug Program Management, and the laboratory have developed and will maintain a documented procedure for collecting, shipping and accessing urine specimens.  The Board, EDPM and the laboratory will utilize a standard Urine Custody and Control Form for all student athlete testing.  The Board, EDPM and the laboratory will utilize a standard Breath Alcohol Testing Form for all employee alcohol testing.  A tamper-proof sealing system, identifying numbers, labels, and sealed shipping containers will also be used for specimen transportation.


  Collection sites will maintain instructions and training emphasizing the responsibility of the collection site personnel to protect the integrity of the specimen and maintain as proper a collection procedure as reasonable.  All alcohol testing will be performed by a certified Breath Alcohol Technician (BAT).  Where the School Board has an employee collect the specimen, the School Board will provide instruction and training to that employee.


  All student athletes will also be required to execute the Andalusia City Board of Education Applicant/Student Athlete Consent Form.


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F.   Evaluations and Return of Results to the School Board


  The laboratory will transmit (by fax, mail, or computer, but not orally over the telephone) the results of all tests to the School Board's MRO.  The MRO will be responsible for viewing test results of student athletes.  Prior to making a final decision, the MRO shall give the individual an opportunity to discuss the result either face to face or over the telephone.


  The MRO shall then promptly tell the Drug Program Coordinator which student athletes or applicants test positive.  The Andalusia City Board of Education will then schedule a conference between the student and parents or legal guardians to discuss the positive test result.


G. Request for Retest


  Where a split specimen has been collected, a student athlete may request a retest of the split specimen within 72 hours of notification of the final test result.  Where a single specimen is submitted for testing, the student athlete may request a retest of the original sample within 72 hours after notification of the final test results.  Requests must be submitted to the MRO.


  The student athlete will be required to pay the associated costs of retest in advance but will be reimbursed if the result of the retest is negative.


H. Release of Test Results


  All information, interviews, reports, statements, memoranda and test results, written or otherwise, received by the Board through its drug and alcohol testing program are confidential communications and may not be used or received in evidence, obtained in discovery, or disclosed in any public or private proceedings except in accordance with the Policy Consent/Release Form.


  However, all student athletes will be required to execute a consent/release form permitting the School Board to release test results and related information to the school officials who have a need to know.


  Parents or guardians will be informed of confirmed positive test results by the School Superintendent or Board designee.


  JTF


  The MRO shall retain the individual test results for five (5) years.


VII. Discipline


The School Board will discipline, including suspension from athletic activities, student athletes for any violation of the policy, including refusing to submit to screening, to execute a release, or otherwise cooperate with an investigation or search by the administration.


All student athletes who test positive in a confirmed substance test will be subject to discipline up to and including immediate suspension from all student athletic activities.  For violations of using illegal drugs and alcohol that can be detected by a drug test, the following penalties, which will be cumulative from grade 7 through grade 12 shall be administered.


First Violation


Upon the first violation, the student athlete shall be suspended from participation until a negative test result is accepted.  A minimum suspension of two weeks will be imposed.  If a student athlete is not participating in an in-season sport or activity, he/she will have a two-week suspension no earlier than the opening game of the next season in which he/she participates.


Parents may have a retest administered by a local agency rather than waiting for the next EDPM visit.  This would be done at the parent's/student's expense.  A negative test would reinstate the athlete provided the minimum two-week suspension has lapsed.  The testing agency must be pre-approved by the Drug Testing Coordinator.


Second Violation


Upon the second violation, the student athlete will be suspended from participating in any sport or sports activity for the remainder of the school year in which the second violation occurs.  However, the duration of the suspension shall be for a minimum of eight weeks and shall carry over to the next school year if necessary, and thereby preclude such student athlete from participating in any other sport or sports activity during the eight week minimum suspension period.


Before he/she can be reinstated to the team or squad, or otherwise be eligible to participate in any other sport or sports activity, (1) he/she must test negative for

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that prohibited substance as a result of an approved drug test if the violation relates to the consumption or use of a prohibited substance and the substance is capable of being detected by a drug test, and (2) he/she shall have undergone mandatory counseling with the Board appointed counselor as may be reasonably necessitated by the circumstances at the discretion of the drug testing coordinator.


A second option occurs when the parent chooses to seek a non-school agency for counseling.  For this service, the parent will be responsible for paying the counseling agency and shall have the agency furnish an appropriate report to the drug testing coordinator.


There will be no option for local retest for the purpose of early readmission.


Third Violation


Upon the third violation, the student athlete will be suspended from participating in any sport or sports activity for a period extending for a full calendar year.


Before he/she can be reinstated to the team or squad, or otherwise be eligible to participate in any other sport, (1)he/she must test negative for that prohibited substance as a result of an approved drug test if the violation relates to the consumption or use of a prohibited substance and the substance is capable of being detected by a drug test, and (2) he/she shall have undergone mandatory counseling with the Board appointed counselor as may be reasonably necessitated by the circumstances at the discretion of the drug testing coordinator.


Fourth Violation

Upon the fourth violation, the student athlete will be indefinitely suspended or permanently barred from participating in any sport or sports activity in the Andalusia City School System.


The school shall continue to offer the "barred" student counseling service as may be reasonably necessitated by the circumstances at the discretion of the drug testing coordinator.


No student athlete may be returned to regular student athletic activities after any rehabilitation or testing positive unless certified as safe and not using drugs by

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having a negative result on a return-to-participation screen.  Any student athlete returned to duty after violating the policy or testing positive will be subject to aftercare and random testing as set out in a written Probation Agreement which he or she will be required to execute.


VIII. Student Athlete Assistance Program (EAP)


The Board's EAP shall include education and training for coaches, assistant coaches and school officials who are authorized to determine reasonable suspicion testing.  These adults must receive a minimum of 60 minutes on alcohol abuse and an additional 60 minutes of training on controlled substance use and abuse.


The training shall cover the physical, behavioral, speech and performance indicators of probable use and misuse of alcohol and controlled substances.  Documentation of training attendance must be maintained.


The Drug Program Coordinator should be contacted for further guidance.


IX.   Investigation/Searches


Where a school official has reasonable cause to suspect that a student athlete has violated the substance abuse policy, he or she may inspect vehicles which a student athlete brings on the Board's property, lockers, purses, book bags, or other belongings, and at locations where school related activities are being conducted without prior notice in order to ensure a sports environment free of prohibited substances.  A student athlete may be asked to be present and remove a personal lock.  Where the student athlete is not present or refuses to remove a personal lock, a school official will do so for him or her.


Detection of prohibited substances from authorized searches will be communicated to the Drug Program Coordinator.




Andalusia City Board of Education

Student Athlete Consent Form



I,   , do hereby give my consent to the School Board to collect a urine, breath, hair, and/or blood sample from me on this date, and I further give my consent to the School Board to forward the sample(s) to the testing laboratory for its performance of appropriate tests thereon to identify the presence of drugs and/or alcohol.  I further give the laboratory my permission to release the results of such tests to the School Board's Medical Review Officer, if appropriate.  I understand that the refusal to submit to testing or a positive test result will affect my initial or continued participation in student athletic programs for Andalusia City Board of Education and result in disciplinary action as described in the School Board's Drug and Alcohol Policy.




   

Date Student Athlete Signature








Note:  This form is to be signed on the day a drug test is administered.





Andalusia City Schools

Policy Consent/Release Form


We have read the above statement of policy and agree to abide by the Board's drug and alcohol rules.  I agree to submit to drug and/or alcohol tests at any time as a condition for my initial or continued participation in student athletic activities.  I authorize any laboratory or medical provider to release test results to Andalusia City Schools and its out-of-town Medical Review Officer.  I authorize the Medical Review Officer to release final test results to the Board's appointed drug testing coordinator.


I also expressly authorize the drug testing coordinator or the MRO to release any test-related information, including positive results:


•a.   As directed by my specific, written consent authorizing release of the information to an identified person

•b.   To my decision maker in a lawsuit, grievance, or other proceeding initiated by or on behalf of myself.


I understand that this agreement in no way limits my right to terminate or to be terminated from student athletic participation.



___________________________________________________
Student Athlete 
________________________
Date 

___________________________________________________
Parent/Guardian


  _______________________
  Date 


___________________________________________________
Witness


  _______________________
  Date